Supervisory Program Specialist

Veterans Health Administration; Miami (FL); On-site; USD 80,000 - 100,000; Full time

Job summary

The Supervisory Program Specialist at the Miami VA Healthcare System contributes to the administrative management of the Surgical Care Service line. This position reports to the Associate Chief of Staff for Surgical Care and oversees personnel, budgetary planning, and administrative duties within a large, high-complexity medical center.

Applicants must meet all requirements by the closing date 08/28/2026. Time-in-grade rules apply for current federal employees.

Qualifications

• One year of specialized experience equivalent to GS-09 in the normal line of progression.
• Experience organizing work, setting priorities, and coordinating with other units.
• Knowledge of budget administration principles and reporting systems.

Responsibilities

• Contributes to administrative management of the Surgical Care Service line.
• Reports to Associate Chief of Staff for Surgical Care Service line.
• Oversees personnel, budgetary, planning, and administrative responsibilities.

Skills

Information gathering

Prioritization

Coordination

Budget planning

Education

Ph.D. or equivalent doctoral degree

Three full years of graduate education

LL.M. if related to work

Tools

Budget administration

Planning and analysis

Job description

The Supervisory Program Specialist performs duties directly contributing to the administrative management of the Surgical Care Service line at the Miami VA Healthcare System, (MVAHS). This position reports to the Associate Chief of Staff for Surgical Care Service line. The MVAHS is a large, high-complexity, and diversified university-affiliated Medical Center. The individual has personnel, budgetary, planning, and administrative responsibilities.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

1. Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
2. Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
3. Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
4. Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or three full years of progressively higher-level graduate education leading to such a degree or LL.M. if related to the work of this position. (Transcripts must be submitted) OR, Combination: Must possess a combination of qualifying specialized experience and education as described above to qualify at the GS-11 level for the Program Specialist position. Example: You have 9 months of specialized experience equivalent to GS-9 and 2 1/2 years of creditable graduate level education. You meet 75 percent of the required experience and 50 percent of the required education, i.e., you have 1/2 year of graduate study beyond that required for GS-9. Therefore, you exceed the total requirement and are qualified for the position (Your first 2 years of graduate study are not qualifying for GS-11. (Transcripts must be submitted). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.