Supervisory Probate Spec

Association of Village Council Presidents; Bethel (AK); On-site; USD 70,000 - 90,000; Full time

Job summary

The Supervisory Probate Specialist position, reporting to the Realty Program Manager within the Realty Department, oversees the Probate and Estate Services function and its staff. The role ensures compliance with BIA policies and contributes to policy updates and process standardization.

Requirements include a high school diploma or GED and at least three years of specialized probate experience, with strong computer and analytical abilities. Bilingual Yup'ik/English preferred.

Qualifications

• Proven ability to supervise Probate and Estate Services staff.
• Knowledge of federal, state, and tribal probate policies.
• Strong written and oral communication; analytical skills.

Responsibilities

• Oversee Probate and Estate Services function within Realty Program.
• Direct supervision of 3–4 staff; provide administrative guidance.
• Develop short and long-range plans for Probate and Estate Services.
• Conduct staff performance evaluations and disciplinary actions as needed.
• Update policies to improve service standardization and processes.
• Review probate packages for compliance before final submission.

Skills

Probate knowledge

Staff supervision

Policy development

Computer skills

Education

High school diploma or GED

3+ years probate/estate services experience

Tools

Microsoft Office

Job description

JOB TITLE: Supervisory Probate Specialist

DEPARTMENT: Realty

REPORTS TO: Realty Program Director

POSITION

STATUS: Full-time, Exempt

JOB CLASS: JC-50, DOE

Prepared By: Human Resources

APPROVED: November 2013

SUMMARY

The Supervisory Probate Specialist, under the direction of the Realty Program Manager, is responsible and accountable for the management of the Probate and Estate Services function' of the Realty Department, which includes the direct supervision of the Probate and Estate Services staff.

PERFORMANCE RESPONSIBILITIES

include the following. Other duties may be assigned.

• This position is a supervisory position.
• Possesses advanced Probate knowledge and skill.
• Receives mentoring from the Realty Director to become capable of performing both technical and management job duties.
• Manages the Probate and Estate Services function of the Realty Program, which includes the direction of three (3) to four (4) staff.
• Provides administrative guidance to the Probate and Estate Services staff.
• Implements short and long-range plans for the Probate and Estate Services section.
• Conducts performance evaluations and disciplinary actions of the Probate and Estate Services staff, and whose suggestions and recommendations as to the hiring, termination, advancement, promotion or any other change of status is given particular weight.
• Updates existing Probate and Estate Services section policies and creates new ones to improve service procedure standardization and to enhance systemized processes.
• Provides second review of complete probate packages to ensure compliance with BIA policies, prior to submission of probate case to the Realty Director for final review.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Demonstrated dependable work attendance record. Demonstrated 'ability to gain knowledge of management and program administration that varies in complexity and scope. Demonstrated knowledge of federal law, state law, regulations and policies related to Federal Indian Probate. Strong computer skills, written, oral, organizational and analytical skills are required. The individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bilingual Yup'ik/English preferred.

EDUCATION AND EXPERIENCE

High school diploma or GED is required. Three (3) years of specialized experience in Probate and Estate Services is required.

Probate Clerk

Proven ability to compile reports and prepare business correspondence. Proven ability to read and apply Code of Federal Regulations (CFRs) related to Probate.

Probate Specialist I

In addition to those stated above, must be able to apply Alaska's Laws of Intestacy. Previous evaluations rated as good to excellent. Effectively produce thorough and complete probate packages.

Probate Specialist II

In addition to those stated above, must possess intermediate Probate knowledge and skill. Previous evaluations rated as good to excellent. Must possess ability to successfully train or coach Probate and Estate Services staff.

Supervisory Probate Specialist

In addition to those stated above, high level Probate and Estate Services work. Previous evaluations noted as good to excellent. Consistent Probate and Estate Services knowledge and application. At least two years of supervisory experience is highly preferred with previous evaluation noted as good to excellent.