SUPERVISORY OPERATIONS SPECIALIST

U.S. Fleet Forces Command; Fort Meade (MD); On-site; USD 120,000 - 170,000; Full time

Job summary

U.S. Fleet Forces Command in Maryland seeks a senior-level administrator to serve as principal advisor to the Director/Commander on all administrative operations and strategic resource planning.

You will supervise the Administrative and Awards Organization and direct coordination of HR, logistics, and budgeting to support mission priorities. The role requires overseeing budget formulation and execution, aligning workflows with policy, and conducting high-level priority reviews to ensure timely,

Qualifications

• Provides senior-level administrative leadership to optimize staffing, workflow efficiencies, and resource allocation.
• Directs and coordinates comprehensive administrative, logistical, human capital, and resource management functions.
• Ensures time-sensitive correspondence is tracked, vetted, and answered completely and timely.
• Orchestrates staff coordination with high-priority reviews before senior leadership signature.
• Engages with executive leadership to align workflows with department policy and procedures.

Responsibilities

• Serve as principal advisor to Director/Commander on administrative operations and strategic resource planning.
• Exercise full supervisory authority over Administrative and Awards Organization.
• Lead morning synchronization meetings to prioritize daily tasks and brief on budget execution and facility status.
• Direct, coordinate, and integrate administrative, logistical, human capital, and resource management across the organization.
• Align diverse workflows including HR, financial planning and budget formulation to meet mission goals.
• Establish long-range schedules, assign high-level priorities, and analyze operational metrics to mitigate risks.

Skills

Administrative leadership

Budget execution

HR coordination

Policy reviews

Strategic planning

Job description

Duties

• You will serve as the principal advisor to the Director/Commander on all administrative operations and strategic resource planning.
• You will exercise full supervisory authority over the Administrative and Awards Organization.
• You will conduct morning synchronization meetings with subordinate staff to prioritize daily administrative, HR, and logistical tasks and brief the director on budget execution status, critical personnel actions, and facility status.
• You will perform as the Administration and Awards Division Chief by directing, coordinating, and integrating comprehensive administrative, logistical, human capital, and resource management functions across the organization.
• You will align diverse workflows, including human resources, financial planning and budget formulation, to meet strategic mission goals.
• You will establish long-range schedules, assign high-level priorities, and analyze complex operational metrics to mitigate risks and implement command-wide process improvements.
• You will oversee the branch-level budgetary formulation and execution process.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You must obtain and maintain a Top Secret security clearance and access to Sensitive Compartmented Information (SCI). Failure to do so may result in the withdrawal of an offer or removal. Indicate the level and date of your clearance in your resume.
• Successful completion of a pre-employment drug test (including marijuana) is required. A tentative offer of employment will be rescinded if you fail to report to the drug test appointment or pass the test. You will be subject to random testing.
• You must acknowledge in writing that you are accepting an appointment in the DCIPS (excepted service) which does not confer competitive status, prior to appointment.
• This position requires a periodic polygraph examination.
• This position may require a 2-year DCIPS trial period.
• Travel up to 20% of the time.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the next lower grade level (GG/GS-13) or pay band in the Federal service or equivalent experience in the private or public sector, such as:

• Ensures all time-sensitive controlled correspondence is tracked, vetted, and answered completely, accurately, and in a timely manner.
• Orchestrates staff coordination by ensuring that high-priority correspondence and collaborative documents receive comprehensive legal, technical, and policy reviews before senior leadership signature.
• Enforces departmental and administration policy compliance by evaluating staff replies for responsiveness and consistency and assessing downstream impacts on subordinate echelons, external government entities, and private sector partners.
• Serves as a principal administrative advisor to recommend solutions to complex organizational problems, optimize staffing, workflow efficiencies, and resource allocation.
• Provides senior-level coordination with upper and lower echelons and initiates final responses on executive correspondence to ensure flawless alignment with department, administration, and program policy and procedures.

Additional qualification information can be found from the following Office of Personnel Management website:

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Additional qualification information can be found from the following DON DCIPS policy website: https://www.secnav.navy.mil/doni/Naval%20Intelligence%20Activity/Chapter%205%20-%20Employment%20and%20Placement.pdf

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

N/A

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf.

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.

This position is subject to an initial drug screening, and random testing thereafter. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability to successfully pass; or refusal to conduct the test may result in: 1) the tentative or final job offer being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment. You may be required to sign a "Drug Test Statement of Understanding" if you are selected for this position.

All Defense Intelligence positions under the Defense Civilian Intelligence Personnel System (DCIPS) are in the excepted service by specific statue, 10 U.S.C. 1601. This position is in the excepted service and does not confer competitive status.

Recruitment incentives may be authorized to eligible new hires.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.