Supervisory Medical Support Assistant

US-Department-of-Veterans-Affair; Biloxi (MS); On-site; USD 52,000 - 68,000; Full time

Job summary

The U.S. Department of Veterans Affairs is seeking a Supervisory Medical Support Assistant (MSA) in Biloxi, MS. This role coordinates care for consult management and provides supervisory support to MSA staff in a clinic setting.

Basic requirements include U.S. citizenship, a high school diploma or GED, and English proficiency. Experience is not required, but leadership and administrative capabilities are necessary to guide a team and ensure patient services are met.

Qualifications

• Citizenship requirement: U.S. citizenship.
• No experience required.
• English proficiency in spoken and written form.
• Education: HS diploma or GED or equivalent.

Responsibilities

• Coordinate care for consult management.
• Plan and direct MSA programs at medical centers.
• Supervise subordinate staff and evaluate performance.
• Prepare reports for senior management and tracking measures.

Skills

Supervisory duties

Customer service

Staff development

Fiscal management

Clinical leadership

Education

High school diploma / GED

Job description

The position serves as a Supervisory Medical Support Assistant (MSA) within the Office of Community Care . Duties include coordination of care for consult management. Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Experience. No experience required.
• Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• Licensure/Certification/Registration. None
• English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations:

In addition to the basic requirements for employment listed above, the following education and experience criteria must be met when determining the grade of candidates:

GS-8: Experience: One year of experience equivalent to the GS-7 grade level leading or supervising MSAs or equivalent administrative patient support staff in a non-VA medical inpatient, outpatient, or interdisciplinary setting.

Assignment. Supervisory MSAs at this level plan and direct programs at medical centers and/or satellite outpatient clinics. They have full responsibility for supervising at least one subordinate MSA team leader, supervisor, or equivalent administrative patient support staff in a non-VA medical inpatient, outpatient, or interdisciplinary setting. Assignments at this level include, but are not limited to: evaluating the work of subordinate staff; resolving complex problems to ensure patient services are met; identifying educational or training needs; making final decisions on hiring selections; evaluating performance, and taking disciplinary action when necessary. The employee has administrative and professional responsibility for planning and directing the subordinate lead, supervisor, and MSA's activities. Responsible for extracting and analyzing data to provide reports to senior management in support of tracking measures.

Demonstrated Knowledge, Skills, and Abilities.

Candidates must demonstrate all of the KSAs below:

• i. Ability to provide the full range of administrative and supervisory duties to at least one subordinate MSA supervisor or team leader in a patient support setting which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements.
• ii. Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations.
• iii. Ability to provide briefings, orientations, staff development, and training in a patient support setting.
• iv. Ability to manage fiscal matters, forecast resource and equipment needs, and identify budget needs.
• v. Advanced knowledge of managing or leading patient support staff in a clinic. This includes independently utilizing reference sources, decision making, and empowering the team to collaborate and resolve problems within a complex systems environment.

Preferred Experience:

N/A.

Reference:

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.The full performance level of this vacancy is GS-8.

Physical Requirements:

Physical aspects associated with work required of this assignment are typical for the occupation, see Duties section for essential job duties of the position. May require standing, lifting, carrying, sitting, stooping, bending, puling, and pushing. May be required to wear personal protective equipment and undergo annual TB screening or testing as conditions of employment.

Work Environment:

Work is performed in an office/clinic setting with minimal risks that requires normal safety precautions; the area is adequately lighted, heated, and ventilated. However, the work environment requires someone with the ability to handle several tasks at once in sometimes stressful situations.