Supervisory Health System Specialist

Veterans Health Administration; Louisville (KY); Hybrid; USD 90,000 - 116,000; Full time

Job summary

Veterans Health Administration is seeking a Supervisory Health System Specialist for the Robley Rex VA Medical Center and Louisville VA. The role manages the Research Regulatory Program, coordinating IRB/IACUC/R&D oversight, and ensures compliance across studies.

Responsibilities include QA reviews, policy drafting, risk assessment, and guiding staff to sustain accreditation and audit readiness. Telework eligibility will be discussed; schedule is Mon–Fri, 8:00am–4:30pm, with a non-virtual

Qualifications

• Transcript must be submitted with your application to qualify on education.
• Education or degrees recognized by the U.S. Department of Education may be used to qualify for Federal employment.
• If using foreign education, must provide a Certificate of Foreign Equivalency with transcript.

Responsibilities

• Manage and coordinate relationships among IRB, IACUC, R&D, Biosafety, and other oversight bodies; serve as the subject-matter expert on applicable regulations to ensure full compliance across studies.
• Provide day-to-day support to the VA Research Program and committee coordinators; perform complex compliance tasks related to protocol approvals, submissions, decisions, data reporting, and records management.
• Interpret evolving regulations; draft and update local research policies and SOPs; improve practices to strengthen accreditation, registrations, and audit readiness.
• Conduct full reviews of investigator studies as part of QA; assess committee performance; remediate non-compliance through coaching and intervention; negotiate resolutions when needed.
• Track projects and perform risk assessments; document and mitigate regulatory risks affecting VA research reputation regionally and nationally.

Job description

• Department: Department of Veterans Affairs

The Supervisory Health System Specialist position is responsible for the management of the Research Regulatory Program for the Robley Rex VA Medical Center (RRVAMC) and Louisville VA. This includes general administration, planning and oversight of all research protection matters related to research committee coordination and regulations.

Key Responsibilities

Major duties include but are not limited to: Manage and coordinate relationships among IRB, IACUC, R&D, Biosafety, and other oversight bodies; serve as the subject-matter expert on applicable federal, VA, and local regulations to ensure full compliance across single- and multisite studies.

Deliver high-level day-to-day support to the VA Research Program and committee coordinators, independently executing complex compliance tasks tied to protocol approvals, submissions, decisions, data reporting, and records management. Interpret evolving regulations; draft and update local research policies and SOPs; recommend and implement improvements to established practices to strengthen accreditation, registrations, and audit readiness.

Conduct full reviews of investigator studies as part of QA; apply evaluative methods to assess committee performance; remediate non-compliance through coaching and intercession; negotiate solutions when committee recommendations are disputed. Track projects and perform risk assessments; document and mitigate regulatory risks that could impact the reputational standing of VA research regionally and nationally.

Receive and address internal/external inquiries or complaints related to research regulations; act decisively on potential non-compliance and ensure timely dissemination of regulatory updates to investigators and staff. Provide direct oversight to research committee coordinators; collaborate with the Research Compliance Officer to resolve issues and sustain continuous compliance.

Work Schedule: Monday - Friday, 8:00am - 4:30pm Compressed/Flexible: Not Available Telework: Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Health System Specialist/PD125330 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $89508 – $116362/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-07.

Who is eligible to apply?

This position is open under the 'Public' hiring path.