Supervisor, Vehicle Maintenance

Cota; Columbus (OH); On-site; USD 94,000 - 115,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Paid Parental Leave

Employee Discounts

COTA Bus Pass

Wellness Initiatives

On-Site Chair Massage

On-Site Health Coach

Tuition Reimbursement

Student Loan Repayment

OPERS Pension

Ohio Deferred Compensation

Job summary

COTA, based in Columbus, Ohio, seeks an experienced Vehicle Maintenance Supervisor to oversee the frontline supervision of bus maintenance activities and ensure a safe, reliable fleet that meets service commitments. You will drive cost efficiency, asset care, and adherence to MMS documentation across the maintenance workflow.

The role emphasizes leadership, training, labor relations, and continuous improvement within a unionized environment, aligned with COTA’s mission and core values of safety,

Qualifications

• Requires a High School Diploma or GED, and four (4) years of supervisory experience in vehicle maintenance.
• ASE certification preferred.

Responsibilities

• Schedules PMI, monitors repairs, and conducts vehicle audits.
• Documents maintenance actions in MMS and manages warranty paperwork.
• Coordinates repairs across shops and assigns personnel.
• Maintains records of vacations, schedules, and time cards.
• Ensures tools and equipment are available and service quality.
• Enforces labor relations and fair disciplinary actions.
• Provides training and develops staff; promotes teamwork.
• Handles road service calls and ensures timely response.
• Ensures buses are serviced with fuel, oil, and fluids; cleans interiors/exteriors.
• Maintains attendance and punctuality.

Skills

Leadership

Education

High School Diploma or GED

ASE Certification Preferred

Job description

SALARY: $104,698.88

LOCATION: Columbus, OH

BENEFITS:

• Medical, Vision, Dental, Supplemental and Life Insurance
• Paid Parental Leave
• Employee Discounts
• COTA Bus Pass
• Wellness Initiatives
• On-Site Chair Massage
• On-Site Health Coach
• Tuition Reimbursement
• Student Loan Repayment Program
• Public Pension through OPERS & Ohio Deferred Compensation

POSITION SUMMARY:

Performs responsible supervisory work providing first-line supervision of bus maintenance activities to ensure the operational preparedness of buses for meeting COTA's transit service commitments to the community. The Vehicle Maintenance Supervisor is responsible for maintaining a safe, reliable, clean, and cost-efficient fleet of vehicles to support the business. She/he ensures proper use and care of physical assets, controls costs, works closely with employee's internal customers, and performs regular equipment audits.

Performs duties that advance COTA's Strategic Plan and reflect the organization's core values of safety, empowerment, accountability, teamwork, and service, and support the mission of Moving Every Life Forward.

ESSENTIAL JOB FUNCTIONS:

• Schedules and reviews Preventive Maintenance Inspections (PMI), monitors repairs and performs vehicle audits to ensure mechanics adhere to safety, regulatory and vehicle workmanship. Review trends of equipment or vehicle failures and communicate improvement opportunities to Vehicle Maintenance Manager; update Vehicle Maintenance Manager daily with operational information/statistics;
• Ensures that all maintenance actions (bus defects and repairs, servicing, inspections, road calls, etc.) are properly documented with vehicle information and repair codes for input into the maintenance Management System (MMS). Follow-up with warranty paperwork procedures to ensure this process is done efficiently;
• Coordinates necessary repairs with other Maintenance Shops and/or corresponds with Stores as necessary to accomplish maintenance activity; establishes work schedules and assigns personnel to effectively carry out required work. Identify proper work methods, processes, flows and ensure that these are being met;
• Maintains accurate/thorough records pertaining to vacations, work schedules, personnel records, etc. Audits time cards and repair orders to verify the accuracy of employee hours. Communicate with Vehicle Maintenance Coordinator to ensure employee pay is correct;
• Provides/maintains equipment, vehicles, and tools necessary to accomplish work. Conducts communication meetings to disseminate pertinent information (e.g., technology, procedure updates, etc.) Oversees the correction of problems with tools, machinery, and other general technical equipment;
• Build, foster and maintain good labor relations through fair and accurate application of union contract as it pertains to maintenance activities; makes sound and effective decisions regarding counseling and disciplining of COTA employees. Demonstrates a basic understanding of relevant labor relations principles, practices and laws; recognizes the importance of positive relationships with unionized employees to the business. Identify typical root causes of labor dissatisfaction. Establishes a climate of trust, confidence, and mutual respect; converts problems into opportunities for satisfaction in critical or adversarial situations;
• Achieves maximum productivity and high employee morale through effective training, communication and the exercising of sound, equitable, supervisory practices and fostering good teamwork. Provides on-going feedback and support to improve performance. Holds self and others accountable to established performance levels to achieve individual and group goals. Promotes continuous learning. Demonstrates a basic understanding of the individual, work area, and organizational benefits of career development; describes existing career development process and tools (e.g., career discussion and development planning);
• Recommends new methods aimed at improving maintenance procedures and/or controlling use of materials, parts, and supplies. Demonstrates understanding of company policies and procedures in a work area that affect employees on a day-to-day basis;
• Takes road service calls and records critical information and time of call to ensure timely response. Make arrangements for mechanic assistance or tow truck and follow-up to ensure that assistance has arrived; and
• Regular, predictable and punctual attendance required.
• Ensures that preventive maintenance inspections of buses are accomplished in a timely and thorough manner; determines necessary repair actions, establishes repair priorities, and accomplishes minor repairs; refers work to Heavy Repair when appropriate;
• Ensures buses are fully serviced with fuel, oil, transmission fluid and coolant to meet the requirements of daily operating schedules; ensures that thorough interior and exterior cleaning of buses is accomplished during each servicing cycle; relays information related to necessary repairs with Maintenance Shop;
• Supervises and provides leadership for their staff. Trains, develop, and appraise staff effectively. Ensures the organization meets its EEO responsibilities by assisting in identifying problem areas, participating in review of complaints alleging discrimination, and supporting career counseling for employees. Takes corrective action as necessary, on a timely basis, and in accordance with policy; and
• Performs other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE REQUIRED:

• Requires a High School Diploma or GED, and four (4) years of supervisory experience in vehicle maintenance.
• ASE certification preferred.

COTA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on job needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, age, genetic information, gender identity, national origin, veteran or disability status.