Supervisor, Specimen Management

Altasciences Preclinical Columbia LLC; Columbia Township (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Altasciences Preclinical Columbia LLC is seeking a Supervisor for Specimen Management to oversee staffing, training and supervision within GLP-compliant workflows. You will ensure proper scheduling, training, and efficient resource management while coordinating with Study Directors and Laboratory staff.

The role requires a high school diploma or GED, plus experience in a laboratory or regulated environment and supervisory experience.

Qualifications

• High school diploma or GED required.
• Experience in a laboratory or regulated setting preferred.
• 1 year or more supervising staff is advantageous.
• Familiarity with GLP and IATA/49 CFR is a plus.

Responsibilities

• Lead staffing, training, and supervision within Specimen Management.
• Ensure GLP compliance across the team.
• Develop and optimize workload and scheduling for efficient workflows.
• Monitor study progress and timelines, and coordinate with study teams.

Skills

Verbal communication

Written communication

Interpersonal skills

Prioritization

Initiative

Self-directed

Education

High school diploma or GED

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

About The Role

The Supervisor for Specimen Management is responsible for staffing, training and supervising assigned personnel within the Specimen Management area. This position is responsible for ensuring that his/her functional area is operating with full compliance to GLP requirements, Protocol, SOP and additional sponsor requirements are communicated and met through proactive and efficient resource management. The Supervisor will have oversight over the schedule ensuring efficient workflow and group training.

What You'll Do Here

• Ensure staff maintain Good Laboratory Practices (GLP).
• Create, review and revise workload and scheduling to ensure optimal results.
• Monitor progress of studies to ensure timely response, track and monitor timelines and audits.
• Schedule and supervise staff in Specimen Management. Determine the training required for the group, train, manage and monitor assigned staff. Communicate areas of accountability and performance expected to staff.
• Attend and participate in meetings regarding study planning and management of specimens.
• Coordinates and communicates with Study Directors, Coordinators, Pathologists, Laboratory staff, Vivarium staff and different shipping agencies.
• Ensure that the proper import permits/certificates are valid and that proper permits/certificates are in place before shipping specimens to intended recipient.
• Ensure that the department is meeting internal and external deadlines.
• Ensure that data/equipment is accurate, complete, consistent and compliant to GLP/SOP.
• Maintain documentation of procedures and equipment used and performs quality control of forms and logs.
• Ensure that paperwork and packages are compliant with International Air Transport (IATA), International Civil Aviation Organization (ICAO) and Code of Federal Regulations (49 CFR).
• Assist Accounting with reconciliation of specimen shipments, purchase order numbers and shipments sent by local courier.
• Monitor the department areas for cleanliness, ensure availability of material, equipment, reagents and expendables.

What You'll Need to Succeed

• High school diploma or general education degree (GED).
• Minimum of three years’ experience in a laboratory or regulated environment desired or equivalent combination of education and experience. At least 1 year training or supervising employees.
• Supervisory experience is desired, preferably in a regulated environment.
• International Air Transport Association (IATA) and Code of Federal Regulations (49 CFR) transportation safety requirements are a plus.
• MS Word, Excel, Outlook and Power Point
• Excellent verbal and written communication skills.
• Well developed interpersonal skills are required.
• Personal/professional integrity and proven discretion in handling confidential information.
• Ability to develop strong trusting relationships in order to gain support and achieve results.
• Capable of managing multiple conflicting priorities.
• Must be self-directed, motivated, and have a willingness to take the initiative to identify and anticipate client needs and make recommendations for implementation.
• Relevant industry experience a plus.
• Must be available to work holidays, weekends and evenings.