Supervisor, Patient Access

Shriners Children’s Hospital; Portland, Northern (OR, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Shriners Children's Portland is seeking a full-time Patient Access Supervisor to lead the site Contact Center, overseeing scheduling, registration, and workflow management to ensure timely access and high patient experience.

The role provides supervision to Patient Access Representatives, partners with Practice Manager and Regional Contact Center Manager, and relies on data-driven insights to drive improvements.

Qualifications

• 3 years of experience in patient access, scheduling, registration, or customer service in healthcare.
• Associates degree or higher preferred in a relevant field.
• Supervisory or lead experience in patient access or healthcare setting preferred.

Responsibilities

• Oversee daily patient access and scheduling operations for the site Contact Center.
• Manage real-time workflows, staffing, call volumes, and service levels.
• Provide hands-on support during high-volume periods or staffing shortages.
• Ensure accurate scheduling, registration and pre-registration activities per policies.
• Monitor performance and accuracy of scheduling across site and other facilities.
• Analyze KPIs and patient experience metrics; maintain dashboards.
• Identify gaps and risks; implement corrective actions and process improvements.
• Supervise Contact Center staff, provide coaching and performance feedback.
• Support onboarding, training, and development for staff competency.
• Coordinate with Practice Manager to align front-end clinic workflows.

Skills

3 years experience in patient access

Education

Associate degree or higher

High School Diploma or GED

Job description

Supervisor, Patient Access page is loaded## Supervisor, Patient Accessremote type: On-Sitelocations: Portland, ORtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR102296**Company Overview**Shriners Children's is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family's ability to pay or insurance status. Please to learn more about our locations.**CURRENT EMPLOYEES**: Please log into Workday to apply internally through the \"Jobs Hub\"**Job Description**The Patient Access Supervisor directly manages the day-to-day patient access and scheduling operations for the Contact Center at their assigned site. This role provides direct supervision to Patient Access Representatives and is accountable for performance across key quantitative and qualitative measures, including quality assurance, patient experience, call volumes, average speed to answer, and related service metrics. This position manages patient access staff, assigns tasks based on the needs of the contact center, monitors new and established queues, provides training and education to patient access representatives and identifies issues that need to be addressed.The Patient Access Supervisor uses data, reporting, and leadership judgment to identify performance trends, address operational challenges, and implement improvements that support timely access to care and service excellence. The Patient Access Supervisor conducts interviews, hires and counsels employees when needed and completes all direct report evaluations. This role partners closely with the Practice Manager and Regional Contact Center Manager to ensure consistent workflows, staff development, optimization, and a high-quality patient and family experience. Shriners Portland is looking for a full-time Patient Access Supervisor to join the team!**Key Responsibilities:*** Oversee daily patient access and scheduling operations for the assigned site Contact Center.* Manage real-time workflows, staffing coverage, call volumes, and service levels to ensure patient and operational needs are met.* Provide hands-on operational support during high-volume periods, staffing shortages, or urgent workflow needs as appropriate.* Ensure accurate and timely scheduling, registration, and pre-registration activities in compliance with established policies and procedures.* Manage performance and accuracy of scheduling across site scheduling in other facilities in their Market.* Monitor, analyze, and report on key performance indicators (KPIs), including call volume, handle time, average speed to answer, quality assurance scores, and patient experience metrics.* Maintain and review quality assurance data and performance dashboards related to scheduling and registration functions.* Identify performance gaps, operational risks, and improvement opportunities; implement corrective actions and process enhancements in collaboration with leadership.* Utilize data-driven insights to recommend operational improvements that support service excellence and efficiency.* Directly supervise Contact Center staff, providing day-to-day guidance, coaching, and performance feedback.* Foster a culture of accountability, teamwork, and service excellence through clear expectations and consistent leadership practices.* Support onboarding, training, and ongoing development to ensure staff competency and adherence to performance standards.* Partner with the Practice Manager and site leadership to ensure alignment between Contact Center operations and front-end clinic workflows.* Collaborate with regional leaders and peer supervisors to support standardization, process improvement initiatives, and special projects.* Contribute to continuous improvement efforts by identifying best practices and supporting change management initiatives.* Track staff attendance, ensure accurate timekeeping for payroll processing, and approve Kronos each pay period for their direct reports.* Maintain appropriate staffing levels to support operational demands, including coverage for absences and workload fluctuations.* Oversee inventory needs and ensure supplies are available to support Contact Center operations.* Provide front desk support as needed in coordination with the Practice Manager.**Required Qualifications:*** High School Diploma or equivalent (GED)* 3 years of experience in patient access, scheduling, registration, or customer service in a healthcare**Preferred Qualifications:*** Associates degree or higher in a relevant field of study* 1 year of supervisory, lead, or management experience in patient access, scheduling, registration, or customer service in a healthcare environmentCompensation is determined based on years of relevant experience and departmental equity.Every day, we provide innovative, compassionate care and conduct leading research that enhances the quality of life for children and their families. We invite you to explore the many rewarding career paths at Shriners Children's, from clinical and non-clinical positions to education and research opportunities.We're always looking for driven, compassionate professionals to join our team as nurses, physical therapists, medical assistants, administrative staff and much more. No matter where you're located, you'll find openings at our Shriners Children's facilities across the U.S., in Canada and Mexico and at our corporate headquarters in Tampa, Florida.Eligible Shriners Children's employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance, retirement matching and so much more!