SUPERVISOR II

Caltrans; Oakland (CA); Hybrid; USD 88,000 - 109,000; Full time

Job summary

Caltrans is seeking an Office Chief, Executive & Administrative Services in California. The role provides strategic leadership and oversight for all Executive and Administrative Services functions, guiding staff, audits, risk management, and district wide initiatives.

Telework is possible, with in-person requirements based on operational needs. The position requires confidential, high-level decision making and collaboration with executive leadership to ensure alignment with Caltrans’ mission and

Qualifications

• Experience in executive and administrative services leadership is preferred.
• Ability to lead strategic initiatives and manage multiple teams.

Responsibilities

• Provide strategic leadership for Executive and Administrative Services across the district.
• Oversee, coordinate, and optimize administrative functions and support for senior executives.

Job description

Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Position Details

• Job Code #: JC-532569
• Position #(s): 904-001-4801-XXX
• Working Title: Office Chief, Executive & Administrative Services
• Classification: SUPERVISOR II
• Salary: $7,872.00 - $9,781.00
• # of Positions: Multiple
• Work Location: Alameda County
• Telework: Hybrid
• Job Type: Permanent, Full Time
• Department Information:
• Caltrans Mission: Improving lives and communities through transportation.
• Caltrans Vision: A thriving and connected California.
• The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
• Department Website: www.dot.ca.gov
• Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity
• Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Job Description And Duties

Under the general direction of the Deputy District Director of Administration, including the executive staff, the Office Chief of Executive and Administrative Services serves as a senior managerial authority providing strategic leadership, supervision, and operational oversight for all Executive and Administrative Services functions. The incumbent Office Chief leads Executive Support, administrative coordination, sustainability program development, audit and compliance activities, quality assurance, risk management, and district wide strategic initiatives, including coordination of the District Strategic Action Plan. The incumbent ensures seamless and consistent executive operations, high quality administrative practices, and alignment with the organization’s mission, vision, values, and district wide priorities. The incumbent manages subordinate supervisors and staff, fosters a collaborative and high performing work environment, and ensures cohesion across executive and administrative functions. This role requires a high level of confidentiality, independent judgment, strategic thinking, professional discretion, and the ability to supervise, mentor, and coordinate staff performing complex executive and administrative duties. Parf 04-27-0511 / JC-532569 Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 2% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113 . This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. You will find additional information about the job in the Duty Statement.

Special Requirements

• Reason logically and creatively using a variety of analytical techniques to evaluate complex governmental, managerial, and operational problems.
• Conduct investigations, review evidence, assess circumstances, and prepare clear summaries, findings, and recommendations.
• Assess impacts of policies, projects, or decisions on transportation systems, considering social, political, economic,environmental, and regulatory factors.
• Develop and evaluate alternatives, interpret data, anticipate implications, and formulate sound recommendations aligned with program and departmental priorities.
• Analyze personnel and management issues impartially; recommend appropriate solutions; and support corrective or disciplinary actions consistent with legal and policy requirements.
• Prioritize large volumes of work, manage competing deadlines, and maintain accuracy and judgment in fast paced environments.
• Apply critical thinking and decision making skills to resolve sensitive, politically charged, or complex administrative issues.
• Statement of Qualifications (SOQ) is required.Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.
• Describe a time you provided vision, leadership, and direction to multi disciplinary administrative teams supporting senior executives. Explain how you standardized and streamlined processes (e.g., scheduling, correspondence flow, records/workflow systems, project tracking) to deliver consistent, high quality executive support.
• Provide specific examples of preparing briefing materials, talking points, and high stakes communications for executive leadership, and of facilitating executive meetings (agenda development, issue analysis, decision point identification, and action item tracking). What analyses did you perform, what recommendations did you make, and what measurable results followed.
• Describe your leadership style and how you manage conflict in the workplace.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.