Supervisor, Facilities Maintenance

Inotiv; Livermore, Northern (CA, KY); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Health and dental coverage

401K

Paid time off

Job summary

Inotiv is seeking a Maintenance Supervisor to oversee daily facilities maintenance operations at our Livermore, CA site. This role leads technicians and contractors, schedules tasks, and ensures safe, compliant, and efficient plant operations to support research and business continuity.

The ideal candidate has 3–5 years in maintenance or technical roles, with a background in mechanical or electrical disciplines and experience supervising teams and external providers.

Qualifications

• 3–5 years of relevant maintenance or technical experience.
• Post-secondary certification in a related field preferred, or an equivalent combination of education and industry/leadership experience.
• Qualifications in mechanical or electrical disciplines.
• Experience supervising maintenance teams and managing external service providers.

Responsibilities

• Lead, schedule, and support maintenance technicians and product support service technicians; assign daily tasks and monitor progress and performance.
• Manage in-house maintenance activities (planned and reactive) and oversee outsourced mechanical, electrical, and specialty contractors.
• Respond promptly to equipment or building alarms and resolve facility or system failures to minimize disruption and protect animal welfare, business continuity, and revenue‑generating operations.
• Maintain facility equipment lists, documentation, and detailed repair histories.
• Direct and assist technicians and contractors with electrical, mechanical, hydraulic, pneumatic, and HVAC maintenance and repairs.
• Promote, create and maintain a safe working environment; ensure compliance with safety procedures and company policies.

Skills

Maintenance supervision

Electrical/Mechanical

Facilities management

Leadership

Education

Post-secondary certification in related field

Mechanical or Electrical disciplines

Tools

CAFM system

Building Management Systems (BMS)

Job description

Key Accountabilities

The Maintenance Supervisor is responsible for overseeing daily maintenance operations, including scheduling, task assignment, and the repair and upkeep of technical facilities, equipment, and mechanical systems. This role ensures all maintenance activities support safe, reliable, and efficient facility operations. We are seeking a proactive, self-directed leader with a strong work ethic, a collaborative mindset, and a positive attitude. As part of an organization committed to supporting impactful research, this role plays a key part in maintaining the integrity of our facilities and contributing to our mission of improving lives.

Leadership & Operational Management

Lead, schedule, and support maintenance technicians and product support service technicians; assign daily tasks and monitor progress and performance.
Lead, influence and foster an environment of teamwork, cooperation, and collaboration where team members complete their best work.
Manage in‑house maintenance activities (planned and reactive) and oversee outsourced mechanical, electrical, and specialty contractors.
Ensure all planned maintenance is completed on time, within budget, and aligned with operational needs.
Respond promptly to equipment or building alarms and resolve facility or system failures to minimize disruption and protect animal welfare, business continuity, and revenue‑generating operations.
Maintain facility equipment lists, documentation, and detailed repair histories.
Oversee timely completion of maintenance work orders, records, and documentation.

Technical Maintenance & Support

Direct and assist technicians and contractors with electrical, mechanical, hydraulic, pneumatic, and HVAC maintenance and repairs.
Support troubleshooting and diagnosis of equipment malfunctions.
Oversee dismantling, installation, calibration, and repair of industrial machinery and facility systems.
Interpret and apply specifications, technical drawings, schematics, and job orders.
Maintain accurate inventory of spare parts and manage critical parts availability.

Safety, Compliance & Risk Management

Promote, create and maintain a safe working environment for employees and visitors.
Ensure compliance with all safety procedures, regulations, and company policies.
Review and approve contractor risk assessments and method statements.
Develop and implement safety, energy‑reduction, and risk‑mitigation strategies, including evaluating Building Management Systems (BMS).

Strategic Planning & Continuous Improvement

Recommend and implement improvements to maintenance processes, equipment performance, and operational efficiency.
People: Develop staff, manage workloads, performance optimization to create a team environment.
Support facilities projects, outsourced contract development, and enhancements to the CAFM system.
Obtain and evaluate vendor quotes while ensuring adherence to procurement policies.
Collaborate on plant replacement strategies and long‑term maintenance and refurbishment planning aligned with the Estates strategic plan.
Develop, monitor, and report on departmental Key Performance Indicators.

Minimum Requirements

3–5 years of relevant maintenance or technical experience.
Post‑secondary certification in a related field preferred, or an equivalent combination of education and industry/leadership experience.
Qualifications in mechanical or electrical disciplines.
Experience supervising maintenance teams and managing external service providers.

Preferences

Ability to read and interpret technical manuals, procedures, and regulations.
Strong problem‑solving skills and ability to work with limited standardization.
Ability to manage multiple projects and schedules simultaneously.
Effective verbal and written communication skills; comfortable engaging with staff and leadership.
Strong leadership skills with the ability to provide feedback, direction, and accountability.
Availability for rotational weekend work and on‑call responsibilities.

HVAC/EPA Working Conditions & Physical Requirements

Willingness to work non‑standard hours, including weekends, evenings, and holidays, as needed on call availability for facility‑related issues or emergencies.
Physical mobility, including the ability to walk, sit, and stand for extended periods.
Ability to lift and carry items up to 50 lbs.
Ability to work in both indoor and outdoor environments throughout all seasons, including high, low and varying temperature conditions and odors.
Ability to perform repetitive tasks quickly and efficiently.
Manual dexterity to bend, lift, use tools, climb ladders, and operate a computer; includes gripping, twisting, and other repetitive motions.
Work may require the use of personal protective equipment (PPE) such as gloves, dust masks or respirators, safety glasses, and hearing protection, as well as exposure to potentially hazardous materials.

Critical Success Factors

• Customer Focus. Identifies, prioritizes and anticipates customer needs, both internal and external customers, and delivers relevant, value‑add, solutions to meet and exceed them.
• Results Driven. Internal drive toward action to efficiently, timely, and accurately achieve results. Sets high but achievable standards for self and others. Seeks opportunities to improve process and outcomes. Constantly reviews performance to identify areas to develop.
• Efficient. Takes responsibility for own time and effectiveness and anticipates competing or shifting priorities. Seeks opportunities to contribute appropriately without frequent direction.
• Communication. Able to communicate information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication. Able to convey complex information and ideas clearly and effectively.
• Collaboration. Actively supports and contributes to the success of the team. Actively encourages and practices collaboration and cooperation as part of the team and others. Can get things done with and through others and set realistic objectives. Seeks opportunities to develop others.
• Leadership. Develops, maintains, and strengthens partnerships with stakeholders, internal, external, and cross functional, in person and remotely. Cultivates and influences team members and builds positive employee relations and experiences with a seek to understand approach. Discern and elevate concerns involving the appropriate parties for resolution.
• Critical Thinking and Problem Solving. Able to identify and separate out the key components of problems and situations. Able to manipulate and interpret information from a range of sources to spot patterns and trends in information and to deduce cause and effect from this. Can generate a range of creative solutions, evaluate, and choose the most appropriate option.
• Improvement Driven. Inspires and generates new solutions and approaches issues and challenges to maximize efficiency and effectiveness through everyday practice of root cause analysis and critical thinking problem solving; Continually works to refine skills and abilities; Builds on ideas of others to come up with new ways to address issues or problems; Generates creative new solutions and approaches to issues and processes.
• Organization and Time Management. Plans and prioritizes work, manages to meet deadlines, follows up with others to ensure one’s own work and commitments are completed on time, deals with pressure and deadlines through good planning.
• Self‑directed. The incumbent will be trusted with high autonomy. This means working independently and with little to no direction to make decisions in the best interest of Inotiv. Strong ability to identify priorities and schedule and elevate as deemed appropriate. Anticipated salary range: $80,000– $120,000 annually, adjusted according to the level of the role and the candidate’s relevant experience and/or education. (#LI-Onsite #LI-MP1) *This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person’s relevant experience and/or education level.

Benefits

• Health and dental coverage
• Short- and long-term disability
• Paid time off
• Paid parental leave
• 401K
• and more!

Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.

At Inotiv, our people are our greatest asset. We are committed to equality, opportunity, and diversity, and treating our colleagues with the dignity and respect they deserve. We strive to ensure that our people achieve their full potential, and that they enjoy a rewarding career with us.