Supervisor Facilities

Atlas Air; City of White Plains (NY); On-site; USD 59,000 - 86,000; Full time

Job summary

A leading company in the aviation sector is seeking a Supervisor Facilities to oversee the operations of their headquarters in White Plains. The role involves managing the facilities team, ensuring optimal functioning and maintenance of building properties, and coordinating various operational tasks. Candidates should have a Bachelor's degree and relevant supervisory experience in facility management.

Qualifications

• Minimum of 2 years of facility management related experience including supervisory experience.
• Proficient in Microsoft Office Suite.
• Timely, dependable and professional.

Responsibilities

• Supervise facilities operations and manage day-to-day activities.
• Oversee maintenance dispatching and vendor coordination.
• Manage internal relocations and maintain facilities documentation.

Skills

Organizational skills

Problem solving skills

Project management skills

Communication skills

Negotiation skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Supervisor Facilities

Job ID

2025-6625

# of Openings

1

Category

Facilities

City

White Plains

State

NY

Company

Atlas Air, Inc

Employment Type (Portal Display)

Regular Full-Time

Overview

Supervise the HDQ Facilities operations by providing vital direction to ensure optimal functioning and maintenance of all building properties. Manage the roles of Mailroom, Reception, and Facilities team in all day to day activities.

Responsibilities

Manage and ensure accuracy and completeness of monthly "Rent Control" data for worldwide facilities.
• Initiate work orders with Property Management to ensure all requests are handled accurately and in a timely manner.
• Oversee facility maintenance dispatching and escorting vendors working in the building and guarantee a safe environment
• Manage internal relocations, new hire seating and coordinate furniture reconfiguration.
• Manage an updated employee location list in the Facilities database using Microsoft Access.
• Submit all invoices, verify services rendered and/or products received, and secure Facilities Manager's approval.
• Maintain documentation and filing system for the facilities department.
• Manage information related to Company equipment for local and remote locations (i.e. photocopiers, and postage metering equipment).
• Oversee and coordinate off-site archiving.
• Review and coordinate scheduled services as applicable to priority of functions.
• Manage information related to building generators, transfer switches, and UPS systems.
• Provide support and guidance to the facilities team (mailroom, reception, leasing and facilities) ensure efficient and effective operations.

Qualifications

• Bachelor's degree In Business Administration or related field or equivalent experience required
• Minimum of 2 years of facility management related experience including supervisory experience
• Demonstrated organizational and problem solving skills
• Project management skills required to ensure multiple assignments are prioritized and completed with quality outcome in a fast-paced environment
• Excellent oral and written communication and negotiation skills
• Proficient in Microsoft Outlook, Word, Excel
• Timely, dependable and professional

Salary Range: $59,500-$85,500

The Company is an Equal Opportunity Employer. It is our policy to afford equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, place of birth, age, disability, protected veteran status, gender identity or any other characteristic or status protected by applicable in accordance with federal, state and local laws.

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