Supervisor Education Programs,

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

PPO medical plan

100% coverage for preventive care

Paid Time Off

TRS retirement programs

Paid parental leave

Wellness programs

Tuition reimbursement

PSLF qualified employer

Job summary

UT Southwestern Medical Center seeks an experienced administrator to oversee divisional educational programs, including medical and graduate student education, internships, residency training, and postdoctoral fellowships, while supporting day-to-day operations.

The role requires 6 years of related experience with at least 2 years in supervision, and a High School Diploma or GED. The position emphasizes program evaluation, budgeting, policy development, and coordination across teams.

Qualifications

• High school diploma required; 6 years of related experience and 2 years in supervisory role.
• Experience overseeing administrative staff, budgets, and program operations is preferred.

Responsibilities

• Supervise clerical and administrative staff, hire and mentor employees, and conduct performance appraisals.
• Develop and oversee budgets for the education office and track expenditures.
• Design evaluations for programs, create promotional materials, and represent programs at meetings.
• Coordinate operations to maximize efficiency and resource utilization.
• Maintain policies and procedures compliant with university standards and accrediting agencies.
• Prepare reports and surveys for university administration and accrediting bodies.
• Ensure compliance with applicable laws, regulations, policies, and procedures.
• Handle payroll forms, leave requests, and other operational tasks as needed.

Skills

Supervisory experience

Clerical support

Budget management

Staff training

Education

High School Diploma or GED

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Provide oversight and administrative support for divisional educational programs, including medical and graduate student education, internships, residency training, and postdoctoral fellowship programs, while helping maintain efficient day-to-day operations.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education High School Diploma or GED

• Experience 6 years of related experience and 2 years at supervisory capacity

JOB DUTIES

• Supervise clerical and administrative support staff; interviews, hires, mentors, & counsel employees. Oversees training and orientation of staff; determines work priorities; evaluates work progress. Prepares annual staff performance appraisals.
• Develop and oversee budgets related to education office, including approving expenditures and preparing summaries of financial operations. Obligates and tracks expenditures for educational programs, committing funds for program operations, including salaries/stipends and other operational costs. Responsible for cost distribution of stipend and operational funding between institutions.
• Designs evaluations for program & create programs to interpret results. Creates advertisements for programs and monitors their publication. Represents the programs at local and national meetings.
• Coordinates, supervises, and administers operations of programs as applicable. Responsible for managing clerical/administrative operations and workflow for maximum efficiency and utilization of resources.
• Creates, reviews, and maintains policies and procedures in accordance with university and accrediting agency standards to ensure compliance. Interprets policy for faculty, staff, residents, fellows, and students.
• Oversees the maintenance of records and documentation of activities of program participants. Prepares complex reports and surveys for university administration and/or accrediting agencies regarding statistical information on education programs within department or unit.
• Researches, understands, communicates, and ensures compliance with applicable laws, regulations, policies, and procedures. Implements as required.
• Process online forms for payroll, vacation/sick leave requests, malpractice insurance payments, supply ordering, and/or other operations needs.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.