Supervisor, Customer Service

Western Growers Assurance Trust; Irvine (CA); Remote; USD 65,000 - 90,000; Full time

Job summary

Western Growers Assurance Trust is seeking a Customer Service Supervisor to oversee the healthcare call center’s daily operations, ensuring service delivery meets KPIs and customer satisfaction targets. You will coach CSRs, monitor performance, and coordinate recruitment, onboarding and training across the department.

Role emphasizes developing SOPs, driving process improvements, and ensuring HIPAA compliance while fostering a high-performing team focused on accuracy, speed and quality service

Qualifications

• BS/BA degree and three to five years of experience as a Supervisor in a Customer Service environment.
• Proven ability to coach, mentor and develop employees, including delivering constructive performance feedback.
• Strong knowledge of call center operations, including statistical analysis and reporting.
• Demonstrated team collaboration and support for collective decision-making.
• Effective multitasking, prioritization, organizational, and leadership skills.
• Experience monitoring customer interactions and analyzing information to make informed business decisions.
• Excellent customer service and problem-solving skills.
• In-depth knowledge of health insurance, health products, claims processing, medical terminology, and ancillary services.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and call center systems, including phone, email, chat, workforce management, QA and other software tools.
• Bilingual in Spanish is a plus.

Responsibilities

• Oversee daily operations of the healthcare customer service call center.
• Coach and provide feedback to CSRs and Leads.
• Monitor call center performance and KPIs.
• Lead recruitment, onboarding and training within the department.
• Develop SOPs and drive process improvements.
• Ensure HIPAA compliance and data security in all activities.

Skills

Coaching & development

Leadership

Call center operations

Data analysis

Communication

Customer service

Bilingual Spanish

Education

Bachelor's degree

3-5 years supervisory experience

Tools

Microsoft Office

Call center software

HRIS / payroll systems

Job description

JOB DESCRIPTION SUMMARYReporting to the Senior Supervisor, Customer Service, this role is responsible for overseeing the daily operations of the healthcare customer service call center and supporting front-line staff. This position ensures service delivery meets Key Performance Indicators (KPIs), related to customer satisfaction, response times and providing quality service. Responsibilities include monitoring call center performance, providing coaching and feedback to Customer Service Representatives (CSRs) and Leads, and aligning team efforts with organizational goals. This position also handles escalated issues, ensuring timely resolution and proper documentation. Additionally, the role contributes to recruiting, onboarding, and training within the department.DUTIES AND RESPONSIBILITIESCall Center SupportManage and process staff timesheets, payroll, and daily attendanceGenerate and analyze daily call center performance reportsMonitor real-time service levels to ensure performance goals are metCoordinate overtime with Workforce Management as appropriateOversee recruitment, onboarding and termination processes as neededProvide guidance, support, and timely feedback to staffAssist CSRs with escalated issuesMeet deadlines and respond promptly to internal and external inquiriesImplement customer service strategies and coordinate training needs with Workforce Management and TrainingIdentify process inefficiencies and recommend improvements to enhance efficiency, reduce risk, or lower costDevelop and maintain Standard Operating Procedures (SOPs)Lead or implement at least one process improvement or innovation annuallyTraining/DevelopmentMonitor individual, team, and call center performance to identify trends and ensure achievement of targetsMonitor service calls for professionalism, accuracy, and compliance with company policiesDevelop action plans based on performance insights and data analysisAssess department needs and manage the development of call center policies and proceduresManagement & LeadershipLead and develop a high-performing team of 3A+ self-accountable professionalsFoster a culture of authentic accountability by consistently modeling expected behaviorsInstill a culture of safety and expectation within your respective area/sRequire direct reports to hold themselves accountable to high performance standards and personal conduct in a clear, helpful, straightforward wayConduct one-on-one conversations with every direct report monthly focused on their 3A+ capabilities, impact, and effortMake decisions impacting staff using the steps outlined in the “Outward Leadership” guidePromote a culture of inclusion leveraging the “Outward Inclusion” principlesOtherUtilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering resultsMaintain internet speed of 40 MB download and 10 MB upload and router with wired EthernetMaintain a HIPAA-compliant workstation and utilize appropriate security techniques to ensure HIPAA- required protection of all confidential/protected client dataMaintain and service safety equipment (e.g., smoke detector, fire extinguisher, first aid kit)All other duties as assignedPHYSICAL DEMANDS/WORKENVIRONMENTThe physical demands and work environment described here represent those that an employee must meet to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.QUALIFICATIONSBS/BA degree and three (3) to five (5) years of experience as a Supervisor in a Customer Service environment, preferred.Proven ability to coach, mentor and develop employees, including delivering constructive performance feedbackStrong knowledge of call center operations, including statistical analysis and reportingDemonstrated team collaboration and support for collective decision-makingEffective multitasking, prioritization, organizational, and leadership skillsExperience monitoring customer interactions and analyzing information to make informed business decisionsExcellent customer service and problem-solving skillsIn-depth knowledge of the health insurance, health products, claims processing, medical terminology, and ancillary servicesStrong written and verbal communication skillsProficient in Microsoft Office and call center systems, including phone, email, chat, workforce management, quality assurance and other software toolsComfortable working in a fast-paced environmentInternet access provided by a cable or fiber provider with 40 MB download and 10 MB upload speedsHome router with wired Ethernet (wireless connections and hotspots are not permitted)A designated room for your office or steps taken to protect company information (e.g., facing computer towards wall, etc.A functioning smoke detector, fire extinguisher, and first aid kit on siteBilingual in Spanish is a plus