manager customer experience support

Alignment Healthcare Inc.; Orange (CA); Hybrid; USD 110,000 - 170,000; Full time

Job summary

Alignment Health seeks a Manager, Customer Experience Support Projects to lead strategic operational initiatives that strengthen the Customer Experience organization serving our valued members. You will drive scalable improvements across call center performance, first call resolution (FCR), caring connections, and true ownership of member issues.

The role requires cross-functional collaboration, SME partnership, and matrixed project execution to deliver measurable outcomes while ensuring

Qualifications

• Minimum five (5) years of Call Center or Member Services experience.
• Minimum three (3) years leading operational initiatives or managing teams in a compliance-driven industry.
• Proven ability to improve KPIs such as FCR, service level, quality, or member satisfaction.
• Experience in Medicare Advantage or Managed Care environment preferred.

Responsibilities

• Lead high-impact operational initiatives to improve service levels, FCR, and member satisfaction.
• Translate strategy into structured project plans with defined scope, milestones, owners and ROI.
• Develop business cases with Finance to create ROI analyses for enhancements.
• Own cross-functional initiatives impacting the Customer Experience organization.
• Establish accountability mechanisms and scalable, repeatable processes.
• Drive cross-functional collaboration across Claims, Enrollment, IT, Compliance and Quality.

Skills

Medicare knowledge

CMS Call Center Metrics

Analytics

Performance interpretation

Project management

Change management

Stakeholder management

Executive communication

CRM systems

Workforce management tools

Reporting platforms

Microsoft Office

Education

High School Diploma or GED

Bachelor's degree in Healthcare Administration, Business, Operations Management, or related field

Tools

CRM systems

Workforce management tools

Reporting platforms

Microsoft Office

Job description

## manager customer experience supportAlignment Health is breaking the mold in conventional health care, committed to serving seniors and those who need it most: the chronically ill and frail. It takes an entire team of passionate and caring people, united in our mission to put the senior first. We have built a team of talented and experienced people who are passionate about transforming the lives of the seniors we serve. In this fast-growing company, you will find ample room for growth and innovation alongside the Alignment Health community. Working at Alignment Health provides an opportunity to do work that really matters, not only changing lives but saving them. Together.The Manager, Customer Experience Support Projects leads strategic operational initiatives that strengthen the Customer Experience organization serving our valued members. This role drives scalable improvements across call center performance, first call resolution (FCR), caring connections, and true ownership of member issues.The primary focus of this role is operational leadership through cross-functional collaboration, Subject Matter Expert (SME) partnership, and matrixed project execution. The Manager identifies process optimization, root cause analysis driving design sustainable solutions, and ensures disciplined implementation across departments.This role may also directly manage Supervisors and/or frontline Customer Experience Specialists, assuming full accountability for team performance, engagement, and results. Whether leading through influence or direct reporting relationships, this leader builds scalable systems that elevate accountability and organizational capability.Job Duties/Responsibilities:**Operational Strategy & Project Leadership*** Leads high-impact operational initiatives that improve service level, quality, FCR, member satisfaction, retention, and regulatory compliance* Translates organizational strategy into structured project plans with defined scope, milestones, owners, metrics, and accountability to ensure adoption* Develop business cases and collaborates with Finance to create ROI analyses for operational enhancements* Serves as project lead for cross-functional initiatives impacting the Customer Experience organization* Ensures initiatives are scalable, repeatable, measurable, and sustainable**Driving True Ownership & First Call Resolution*** Leads enterprise focus on improving first call resolution and reducing repeat contacts* Analyzes repeat call drivers, transfer patterns, grievance trends, and systemic barriers* Designs workflow improvements that promote end-to-end issue resolution rather than task completion* Partners with department leaders to eliminate friction points across systems, policies, and handoffs* Establishes accountability mechanisms that reinforce ownership behaviors at all levels**Culture Enablement: Caring Connections*** Develop operational standards and service frameworks that embed empathy and caring connections into workflows* Partners with Training and leadership to align coaching tools, quality scorecards/dashboards, and performance expectations with ownership and service excellence behaviors* Ensure operational processes support compassionate, seamless member interactions* Reinforces behaviors that reduces member effort and builds trust**Cross-Functional Collaboration & Matrix Leadership*** Partners with SMEs across Claims, Enrollment, Provider Relations, Appeals & Grievances, IT, Compliance, Quality, and Workforce Management* Leads with strong influence and collaboration to drive alignment, remove barriers, and achieve measurable outcomes* Facilitates structured and action focused documented working sessions to address systemic issues impacting member experience* Establishes clear accountability matrices (RACI models) for operational initiatives* Escalate barriers requiring executive alignment while maintaining solution ownership**Performance Analytics & Reporting*** Defines and monitors KPIs including:+ First Call Resolution (FCR)+ CMS service level standards+ Quality and documentation accuracy+ Member Satisfaction / CAHPS and Stars outcomes+ Repeat contact rate+ Call drivers and transfer trends* Develops executive-level dashboards and performance summaries* Translates analytics into structured improvement plans* Identifies emerging risks and proactively recommends mitigation strategies**Process Optimization & Technology Enablement*** Participates in CRM development, optimization, and system implementation initiatives* Evaluates contact center technology enhancements that improve leadership tools, resolution and efficiency* Standardizes workflows to reduce variability and improve consistency* Ensure documentation, training, and adoption plans are in place for new processes* Aligns operational improvements with scalability and future growth needs**Regulatory & Compliance Alignment*** Ensure operational initiatives align with CMS Call Center Metrics and Medicare Managed Care regulations* Partners with Compliance and Quality to support audit readiness and monitoring controls* Reviews grievance and complaint trends to identify systemic gaps* Designs process controls that reinforce documentation accuracy and HIPAA compliance and regulatory requirements**Direct People Leadership**When assigned direct reports, responsibilities include:* Directly managing Supervisors and/or Customer Experience Specialists* Establishing clear and documented performance expectations aligned to FCR, quality, KPI ex. service level, adherence, and member satisfaction* Conducting regular 1:1 meetings focused on performance outcomes and professional development with clearly defined actions* Providing timely and documented coaching, feedback, recognition, and performance management as necessary.* Overseeing hiring selection, onboarding, engagement, and succession planning.* Reinforcing a culture of caring connections and true ownership across all levels of the team* Ensuring consistent application of policies, regulatory standards, and accountability practices**Leadership Model*** Primary: Operational and matrix leadership driving cross-functional execution* Secondary: Direct people leadership of Supervisors and/or frontline staff* Accountable for initiative outcomes, performance improvement, scalability, and sustainable implementation regardless of reporting structureSupervisory Responsibilities:* May include Direct people leadership of Supervisors and/or frontline staffJob Requirements:Experience:Required:* Minimum five (5) years of Call Center or Member Services experience* Minimum three (3) years leading operational initiatives or managing teams in a compliance-driven industry* Demonstrated success improving KPIs such as FCR, service level, quality, or member satisfaction* Experience in Medicare Advantage or Managed Care environmentPreferred:* Experience leading matrixed teams without direct authority* Experience managing Supervisors and layered leadership structures* Experience in grievance and appeals operations* Experience with CRM implementation or contact center system enhancements* Experience in remote or hybrid contact center environmentsEducation:- Required: High School Diploma or GED.- Preferred: Bachelor's degree in Healthcare Administration, Business, Operations Management, or related field**Specialized Skills & Competencies*** Strong knowledge of Medicare Advantage and CMS Call Center Metrics* Advanced analytical and performance interpretation skills* Strong project management and change management capabilities* Demonstrated ability to lead through influence and, when required, through direct authority* Expertise in root cause analysis and process improvement* Strong stakeholder management and executive communication skills* Proficiency in CRM systems, workforce management tools, reporting platforms, and Microsoft Office