Supervisor Accounts Payable

Worklane GmbH; Tampa (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401(k) Savings Plan with Company Match

12 Paid Holidays

Vacation Days and Paid Sick Time Off

Well-being Benefit

Discount and Total Reward Programs

Job summary

Refresco Beverages US Inc. is seeking an Accounts Payable Supervisor to manage payment processing, vendor and customer support, and corporate card programs. You will lead a team of AP specialists, ensure policy compliance, and drive process improvements in a fast-paced environment.

The role requires a minimum of 5 years in accounts payable, strong analytical and organizational skills, and experience with SAP and Concur. Bachelor’s degree is preferred. Equal opportunity employer.

Qualifications

• High School Diploma plus minimum 5 years of accounts payable experience.
• Bachelor degree in accounting or related field preferred.
• Experience with SAP, Concur and AMEX desirable.
• Proficiency in Microsoft Office applications.

Responsibilities

• Oversee supplier payment processing and daily reconciliations; ensure timely resolution of open items and exceptions.
• Supervise AP team workflow and customer inquiries; maintain strong stakeholder relationships.
• Administer Corporate Travel and Purchasing Card programs and audit expenses for policy compliance.

Skills

SAP

Microsoft Office

Analytical skills

Organizational skills

Deadline-driven

Communication

Education

High School Diploma + 5 years AP experience

Bachelor degree preferred

Tools

SAP

Concur

AMEX

Job description

Make a Difference in YOUR Career!

Our vision is both simple and ambitious: to put our drinks on every table.

We are the leading global independent beverage solutions provider. We serve a broad range of national and international retailers as well as Global, National and Emerging (GNE) brands. Our products are distributed worldwide from our production sites in Europe, North America, and Australia. Although our own branding may not appear on the labels of the beverages we produce, there is a good chance you are reading this while sipping one of our drinks.

Our ambition is to continually improve and it’s what keeps us at the top of our game. We are solutions-based. We are innovative. We seek out new challenges and conquer them. This is our company ethos, but it’s our people’s too: Refresco is at the cutting edge of a fast-moving industry because we have passionate people pushing the boundaries of what’s best.

Stop and think: how wouldYOUput our drinks on every table?

Summary Description

• This position will be responsible for delivering efficiencies in, creating value, and delivering invoice payments and credit card processing services to the North American business users and vendors. The Supervisor Accounts Payable Payments and Card Programs will supervise a team of AP specialists and assist the Sr. Manager in ensuring conformance to policies including establishing guidelines and procedures and maintaining integrity of the accounts payable processes.

Essential Job Functions

• Payment Processing - Oversee supplier payment processing activities and review daily reconciliations to ensure all open items and special handling requests are resolved accurately and in a timely manner. Supervise the daily processing of all payment files within established deadlines, including the review and approval of ACH and wire transactions, management of payment returns, and coordination with banking partners to resolve issues and exception items. Serve as the primary point of contact for payment-related matters with financial institutions.
• Vendor and Customer Support - Supervise team workflow and prioritize supplier and internal customer inquiries to ensure timely resolution and exceptional service. Monitor shared mailboxes, manage escalated issues, and foster strong relationships with both internal stakeholders and external suppliers.
• Corporate Card Program Administration - Oversee the day-to-day administration of Corporate Travel and Purchasing Card (PCard) programs. Supervise expense auditing activities to ensure compliance with corporate policies and procedures. Manage escalations, investigate exceptions, and provide reporting on non-compliant transactions and policy violations.
• Lead, coach, and develop team members by fostering a professional, collaborative, and supportive work environment. Support employee development through regular coaching, training, and performance management activities.
• Administer timekeeping and attendance processes for direct reports, including approval and maintenance of records within the time management system. Participate in recruitment, onboarding, performance reviews, merit increase recommendations, and termination processes, in accordance with company policies and with the support and approval of the Senior Manager and/or Human Resources.
• Leverage technology and system capabilities to perform responsibilities efficiently and accurately. Demonstrate strong organizational, prioritization, and communication skills, with the ability to effectively communicate both verbally and in writing across all levels of the organization.
• Identify opportunities to enhance processes, controls, and service delivery, supporting operational excellence and driving efficiencies across Accounts Payable and payment-related functions.
• Perform other duties and special projects as assigned by the Senior Manager, Accounts Payable.

Leadership Responsibilities and Competencies

Supervisor

• Leads and directs the work of other employees.
• Have some authority for personnel decisions related to hiring, performance, or disciplinary actions.

Competencies

• Foster a culture of empowerment by building relationships based on trust, lead courageously on a day-to-day basis, and inspire growth with a clear and ambitious vision that guides the collective effort toward success.

Required Skills

• Working knowledge of SAP (preferred) or other ERP systems.
• Strong technical aptitude, including proficiency in Microsoft Office applications.
• Excellent analytical skills with the ability to identify and define problems, gather and analyze data, establish facts, draw sound conclusions, and implement effective solutions.
• Strong organizational and accounting skills.
• Demonstrated ability to maintain high departmental and team performance standards in a fast-paced, deadline-driven environment.
• Strong work ethic with flexibility and commitment to working additional hours when business needs require.
• Exceptional attention to detail, coupled with the ability to effectively prioritize and manage competing demands.
• Customer-focused mindset with the ability to build relationships and work effectively with individuals across varying personalities, backgrounds, and levels of the organization.
• Process and controls-oriented mindset with a commitment to operational excellence and compliance.
• Ability to work independently while also contributing as a collaborative team member in a dynamic, change-driven environment with multiple projects, shifting priorities, and tight deadlines.
• Demonstrated ability to learn quickly, share knowledge effectively, and remain current on industry trends, best practices, and emerging developments.
• Proactive approach to improving processes, and team effectiveness, with the ability to identify, prioritize, and implement continuous improvement opportunities in a thoughtful and sustainable manner.

Education and Experience

• High School Diploma combined with a minimum of 5 years’ experience in accounts payable.
• Bachelor degree in accounting or related field preferred.
• Experience with SAP, Concur and AMEX are desirable.
• Microsoft Office

Working Conditions

• Physical Demands– Continuously sitting for prolonged periods, as the job is administrative in nature.
• Visual/Sensory – This position requires attention to detail, requiring attention with one or two senses at a time.
• Work environment – Work and environment fasted paced, requiring ability to remain focused under pressure.
• Mental Stress – There is pronounced pressure from deadlines, project management, accuracy or similar demands.

Travel Requirements

• N/A

Other Duties

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

A Career with Refresco

Refresco is passionate about empowering leaders who reflect our core values and live by our leadership behaviors. These behaviors encourage effective leadership within the business, and focus on leading courageously, empowering individuals, and driving company growth as one team. Joining our team as a people manager means you’ll be encouraged to evolve as a leader who prioritizes the success of both you and your team, to deliver results, whilst bringing your authentic self to work.

Refresco Beverages US Inc. offers the following competitive pay and comprehensive benefits

• Medical/Dental/Vision Insurance
• Health Savings Accounts and Flexible Spending Accounts
• Life and AD&D Insurance, critical illness, hospital indemnity, and accident insurance
• Short-term disability and long-term disability
• Pet Insurance
• Legal Benefits
• 401(k) Savings Plan with Company Match
• 12 Paid Holidays
• Vacation Days and Paid Sick Time OffDays
• Well-being Benefit
• Discount and Total Reward Programs

Refresco Beverages US Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, gender expression, Veteran status, or any other classification protected by federal, state, or local law.