Supervisor, Accounts Payable

zenithamerican; Las Vegas (NV); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Zenith American Solutions is seeking a Supervisor, Accounts Payable to provide daily leadership to the AP team in line with company guidelines, client needs, and regulatory requirements.

The role includes supervising workflow, approving payments, managing payroll-related processes, and driving process improvements while maintaining PHI/PII security and strong vendor relations.

Qualifications

• Five years of Accounts Payable experience with at least one year in a supervisory/mentoring role.
• Solid knowledge of accounting principles and practices.
• Strong organizational skills and meeting deadlines.
• Clear written and verbal communication.

Responsibilities

• Provide daily leadership and supervision to the AP staff.
• Assign, monitor, and review work to ensure quality and productivity.
• Develop staff through performance management and training.
• Oversee year-end 1099 and W-2 processes.
• Review and approve wire transfers, checks, and invoices.
• Ensure accurate payroll processing through timecard approvals.
• Improve workflows, tools, and staff allocation for efficiency.
• Maintain communications with management, staff, and vendors.
• Ensure compliance with regulatory and legal guidelines.
• Handle customer/client service issues and training.

Skills

Accounts Payable supervision

Leadership

Communication skills

Attention to detail

Team collaboration

Education

High school diploma or GED

Bachelor's degree in Finance or Accounting

Tools

Accounting software

Microsoft Office

Job description

Position Summary

The Supervisor, Accounts Payable provides daily leadership to an Accounts Payable team in accordance with Company guidelines, client needs, and regulatory requirements.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities

• Provides daily leadership and supervision to staff consistent with management values and mission.
• Assigns, distributes, and monitors quality and quantity of work produced, ensuring employees are held accountable for consistently meeting quality and production requirements.
• Develops staff through performance management, goal setting, training, and effective employee relations.
• Maintains current knowledge of assigned Plan(s) and effectively applies knowledge.
• Provides oversight of year end 1099 and W-2 tax process.
• Reviews and approves for processing wire transfers, checks, and invoices.
• Reviews and approves timecards and time off requests to ensure accuracy of payroll processing.
• Optimizes workflows/processes, tools, and staff allocation to ensure efficient and cost-effective day to day operations.
• Maintains effective communications and working relationships with management, staff, and vendors.
• Employs management oversight measures to ensure ongoing compliance with regulatory and legal guidelines.
• Troubleshoots and resolves customer/client service issues.
• Conducts new hire and ongoing training to staff.
• Performs other duties as assigned.

Minimum Qualifications

• High school diploma or GED.
• Five years of experience in Accounts Payable with one year in a supervisory or mentoring role.
• Thorough understanding of common accounting principles and practices.
• Working knowledge of accounting software.
• Strong organizational skills with a demonstrated attention to detail and the ability to meet deadlines.
• The ability to communicate clearly and professionally, both verbally and in writing.
• Strong work ethic and the ability to work effectively in a team environment.
• Exceptional customer service skills and ability to effectively communicate with all levels of the organization.
• Computer proficiency including Microsoft Office tools and applications.

Preferred Qualifications

• Bachelor's degree in Finance or Accounting.
• Experience working in a third-party administrator, insurance, or health and welfare environment.
• Prior experience in Taft-Hartley trust administration.

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Working Conditions/Physical Effort

Prolonged periods of sitting at a desk and working on a computer.

May be required to work remotely.

Must be able to lift up to 15 pounds at times.

Disability Accommodation

Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at [e-mail] , and we would be happy to assist you.

Zenith American Solutions

Real People. Real Solutions. National Reach. Local Expertise.

Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before.

We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We're always looking for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great