Supervisor- Accounts Payable

Neighborhood Healthcare; Escondido (CA); On-site; USD 74,000 - 104,000; Full time

Job summary

Neighborhood Healthcare in Escondido, CA seeks an Accounts Payable Supervisor to lead daily AP operations and accelerate month-end close. You will provide AP staff leadership, maintain internal controls, and ensure timely financial results. You will report to the AP Manager with a dotted-line to Senior Accounting Manager.

The role includes managing 1099 filings, tax-related tasks, and AP accruals. Strong MD365BC and Excel skills, plus a 3+ year supervisory AP background, are preferred.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 3+ years accounts payable or general accounting experience, including supervisory or lead experience.
• Experience with regulatory filings such as 1099s, sales/use tax, and unclaimed property is preferred.
• Experience with MD365BC and AP automation tools is preferred.

Responsibilities

• Supervise daily AP activities including invoice processing, supplier inquiries, payment runs and subledger reconciliations.
• Oversee invoice approval workflows and coding accuracy.
• Serve as escalation point for supplier issues and internal inquiries.
• Prepare/review journal entries for accruals and allocations.
• Maintain SOPs and drive AP process improvements.

Skills

GAAP knowledge

Analytical thinking

Communication skills

Prioritize & manage priorities

Internal controls

Education

Bachelor's degree in Accounting/Finance/Business

High school diploma or GED

Tools

Microsoft Dynamics 365 BC

Coupa

Excel (advanced)

Job description

ROLE OVERVIEW And PURPOSE

The Accounts Payable Supervisor oversees daily Accounts Payable (AP) operations and plays a key role in advancing the Accounting team’s initiative to achieve an accelerated month-end close timeline. The role provides leadership to AP staff, maintains strong internal controls, supports process improvements, and ensures accurate and timely financial results. The Accounts Payable Supervisor reports to the Accounts Payable Manager with a dotted-line reporting relationship to the Senior Accounting Manager.

ROLE OVERVIEW And PURPOSE

The Accounts Payable Supervisor oversees daily Accounts Payable (AP) operations and plays a key role in advancing the Accounting team’s initiative to achieve an accelerated month-end close timeline. The role provides leadership to AP staff, maintains strong internal controls, supports process improvements, and ensures accurate and timely financial results. The Accounts Payable Supervisor reports to the Accounts Payable Manager with a dotted-line reporting relationship to the Senior Accounting Manager.

Responsibilities

Accounts Payable Operations

• Supervise daily AP activities, including invoice processing, supplier inquiries, payment runs, and AP subledger reconciliations
• Oversee invoice approval workflows, ensuring timely processing and correct coding
• Serve as an escalation point for supplier issues and internal departmental inquiries
• Ensure compliance with company policy, internal controls, and audit requirements
• Prepare and/or review key journal entries for AP accruals, expense reclasses, and allocation entries
• Oversee prepaid, recurring, and periodic expense schedules tied to AP activity
• Identify process gaps and develop solutions to streamline AP workflow and close-related tasks
• Maintain and update SOPs, process documentation, and workflow maps

Regulatory Filings & Compliance

• Lead preparation and submission of annual 1099 forms
• Manage sales and use tax filings and associated compliance activities
• Oversee monitoring, reporting, and remittance of unclaimed property

Leadership & Collaboration

• Supervise AP team members, including coaching, workload management, and ongoing performance feedback
• Collaborate with cross-functional teams including Procurement, Contracts, and Accounting
• Provide subject matter expertise for AP-related systems, processes, and policy questions

LEADERSHIP EXPECTATIONS

• Leads with Neighborhood Healthcare's Values in Action, aligning decisions, behaviors, and team priorities with the organization's mission and strategic goals
• Builds, develops, and retains a high-performing team by recruiting, ensuring appropriate staffing levels and ratios to support organizational goals and operational excellence
• Establishes clear goals, priorities, and performance expectations, through mentoring, and fostering a compassionate, collaborative, and inclusive work environment while ensuring employees have the resources and support needed to succeed
• Demonstrates integrity through ethical decision-making, transparent communication, accountability, and consistent application of organizational policies and standards
• Provides ongoing coaching, recognition, and performance feedback, addressing performance concerns promptly while supporting employee growth and development
• Ensures accurate administration of employee timecards by reviewing and approving records within established deadlines, resolving discrepancies, and holding employees accountable for prompt and accurate reporting of hours worked
• Serves as a steward of organizational communication by proactively cascading enterprise-wide initiatives, strategic priorities, site, or department changes through multiple communication channels (Teams, email, in-person meetings, etc.), fostering alignment, engagement and understanding within the site, department, or area of responsibility
• Champions collaboration and continuous improvement by building strong partnerships, encouraging innovation, and going above and beyond to achieve exceptional outcomes for our employees, patients, and communities

Education/Experience

• High school diploma/GED required
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• 3 years of accounts payable or general accounting experience required, including supervisory or lead experience
• Demonstrated experience with regulatory filings such as 1099s, sales/use tax, and unclaimed property strongly preferred
• 3 years of Microsoft Dynamics 365 Business Central (MD365BC) experience preferred

ADDITIONAL QUALIFICATIONS (Knowledge, Skills And Abilities)

• Solid understanding of GAAP principles as they relate to AP, accruals, and expense allocation
• Strong analytical, problem-solving, and decision-making abilities
• Close attention to detail with excellent organizational skills
• Proficiency with ERP systems and AP automation tools (e.g., Microsoft Dynamics 365 Business Central, Coupa)
• Advanced Excel skills (lookups, pivot tables, data analysis)
• Ability to manage competing priorities and meet critical deadlines
• Excellent communication and interpersonal skills; ability to collaborate effectively across departments
• Demonstrated ability to work independently, prioritize effectively, and exercise sound judgment
• Commitment to continuous improvement, accuracy, and strong internal control practices

Physical Requirements

• Ability to lift/carry 10 lbs/weight
• Ability to sit for long periods of time

COMPLIANCE (Safety & HIPAA)

• Follows all safety procedures as outlined in Neighborhood Healthcare’s Illness and Injury Prevention Plan (IIPP) and report any injuries and/or unsafe conditions immediately
• Maintains current knowledge of policies and procedures as they relate to safe work practices
• Uses appropriate body mechanics to ensure an injury free environment
• Familiarity with location of nearest fire extinguisher and emergency exits
• Follows all infection control procedures including blood-borne pathogen protocols
• Maintains privacy of all patients, employee and volunteer information and access such information only on a need-to-know basis for business purposes
• Complies with all regulations regarding corporate integrity and security obligations
• Reports all behavior and/or activity that are unethical, fraudulent, or unlawful

Pay Range:

$73,500 - $104,400 annually, depending on experience

Compensation Disclosure:

The posted salary range reflects the designated pay grade for this position. While this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate’s overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. As a result, placement within the range is not guaranteed, and the full pay grade range may not be utilized.