Superintendent

WSFSSH, Inc.; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403(b) retirement savings

Commuter benefits

Paid holidays

Job summary

Westside Federation of Senior & Supportive Housing seeks an experienced Superintendent to manage on-site maintenance, cleaning, and resident safety. You will supervise handyman, porter, and cleaning staff, ensuring timely, high-quality work while coordinating with department heads to maintain a respectful, safe environment for residents and staff.

The role is LIVE IN, on-site five days a week, with emergencies covered as needed.

Qualifications

• GED or High School Diploma is required.
• Minimum 5 years of building maintenance experience, preferably as a Superintendent.
• Experience with painting, boiler maintenance, electrical, plumbing, HVAC.
• S12, S13 and S95 certificates are required on hire.
• S13 and F01 certificates preferred before 90-day probation ends.

Responsibilities

• Supervise handyman, porter and housekeeping staff to maintain a clean, safe building.
• Coordinate with department heads to ensure tasks are completed on schedule.
• Ensure tenant work requests are responded to within 24 hours, and emergencies are addressed immediately.
• Prepare reports and maintain maintenance logs and records.
• Assist with procurement of cleaning and maintenance supplies.

Skills

Supervisory experience

Maintenance coordination

Safety compliance

Education

GED or High School Diploma

S12/S13 certificates on hire

Boiler License (preferred)

HPD Certificate (preferred)

Sprinkler/Stand-Pipe (preferred)

Job description

WSFSSH MISSION STATEMENT

The mission of WSFSSH is to provide safe, affordable, senior housing that integrates compassionate property management with supportive services to enhance the independence and dignity of each resident. WSFSSH creates and preserves affordable housing while supporting the development of healthy neighborhoods.

WSFSSH MISSION STATEMENT

The mission of WSFSSH is to provide safe, affordable, senior housing that integrates compassionate property management with supportive services to enhance the independence and dignity of each resident. WSFSSH creates and preserves affordable housing while supporting the development of healthy neighborhoods.

Job Summary

Under the direct supervision of the director of the building, the superintendent is responsible for ensuring the overall maintenance functionality and cleanliness of the property while supervising housekeeping staff to ensure all units and common areas are kept in pristine condition for residents and staff. Supervise and manage the porters and housekeeping staff to ensure cleanliness standards are met. Developed cleaning schedule and assigned daily tasks to all staff, provide training on proper cleaning techniques, safety protocols and use of cleaning equipment. Inspect clean areas regularly to ensure quality standards are upheld. Address any complaints or concerns related to housekeeping and maintenance promptly and professionally. The superintendent must demonstrate a consistent ability to be flexible to the changing daily needs of the community and to prioritize effectively. Additionally, the Superintendent will directly supervise the porters and housekeeping staff and will coordinate and collaborate with all the building and WSFSSH staff to create and maintain an environment of respect and compassion, which enhances the dignity and safety of the residents, staff, and visitors.

Please Note:

This is a LIVE In position required to be on-site 5 days a week, with some flexibility for emergencies.

Job Duties & Responsibilities

SUPERVISION

• Coordinate and collaborate with all heads of department to maintain a clean and safe building.
• Directly supervise handy man, porter and housekeeping staff, with the goal of building strong, and solid teamwork, to ensure that required tasks are consistently and fully completed and needs that arise are addressed in a timely, safe, and effective manner
• Ensure that all cleaning, maintenance and custodial work in the building is being done properly and in a timely manner
• Ensure that all tenant work requests are responded to within 24 hours, however, in case of emergency, ensure that the situation is addressed immediately.

DOCUMENTATION

• Written requests for janitorial, maintenance, and repair supplies when needed
• Superintendent Weekly Report with attached completed work request orders
• Daily maintenance log report
• Janitorial supplies inventory list
• Apartment appliance lists with model and serial numbers
• Fire extinguisher and smoke/carbon detector location lists
• Exhaust fan location list
• Provide a weekly heating report and follow up on heat complaints during the heating season months (October 1st-May 31st).
• Report any incidents damages or violations to property manage
• Assist with procurement of cleaning and maintenance supplies
• Maintain accurate records of maintenance and cleaning activities

MAINTENANCE

• Prepare vacant apartments (within thirty (30) days) for occupancy
• Ensure that needed Painting, Carpentry, Plumbing, Electrical, Heating, Ventilation and Air Conditioning tasks (repairs, upgrades, cleaning, basic maintenance) are performed in a competent and timely manner
• Maintain grease traps
• Strip and wax floors
• Perform minor repairs on small appliances, including roof fans, air-conditioners, stoves, refrigerators, etc.
• Implement energy and water conservation projects as mandated by owner/management.

EQUIPMENT

• Ensure that all operating equipment is maintained properly and implement procedures in the event of equipment malfunctioning.
• Perform preventive maintenance checks on all machinery and report any defects and preventive measures to management; also, monitor, and ensure that proper preventive maintenance tasks are being performed thoroughly as prescribed, and on schedule.
• Observe water, electrical meters, and boiler system gauges to ensure proper operation, and report any malfunctions to management.
• Liaison with service contractors i.e. (heating system, generator, elevator, compactor, laundry machines, and fire alarm system) when necessary, in case of break-down or emergencies.

GARBAGE

• Assure proper on-site recycling procedures that the building complies with all mandated recycling programs.
• Assure that all staff handling garbage follow appropriate procedures and wear protective attire i.e. goggles, gloves, rubber apron, steel toe boots.
• Ensure the proper functioning and cleanliness of the compactors chute.
• Ensure that the garbage is bagged properly according to sanitation codes, and that garbage and recycling items are set out for pickup as scheduled.

CODE COMPLIANCE

• Assist with all code compliance items, with the goal of maintaining consistent and complete compliance with all code requirements, and company policies
• Provide building access to all Government agencies, accompany them on inspection, and report any issues or deficiencies immediately to management.
• Monitor tags on fire extinguishers and any other fire safety equipment and report any deficiencies to management.

BUILDING AND GROUNDS

• Ensure that all glass windows and exit doors are clean and free of obstruction. In addition, ensure that doors are self-closing and windows open and close properly.
• Ensure that common areas inside and outside the building are smoke free, clean, and free of hazards.
• Ensure that areas in front of the building, including sidewalks, are safe and free of graffiti, debris and other hazards.
• Ensure that grounds/garden/backyard and parking lot areas are clean, well maintained, and free of debris.
• Assure that snow removal is done in a timely manner; maintain sidewalks free of ice and slipping hazards.

OTHER

• Superintendent is required to wear the company’s uniform, and to always maintain a neat and clean appearance.
• Work as a member of a team to establish and maintain high level of care and respect for and communication with residents
• Work cooperatively with other staff members
• Share information about resident progress, needs, and problems with other staff in accordance with WSFSSH Confidentiality Policy.
• Attend training sessions and conferences as required for enhancement of job skills
• Implement emergency procedures as necessary
• Submit all required reports in a complete and timely manner
• Assist with other duties as directed

Required Knoweldge Skills & Abilities

• Experience working with persons with seniors and/or individuals with special needs is preferred
• Able to work in a multicultural and diverse environment
• Able to perform job responsibilities

Required & Preferred Education, Experience And Credentials

• GED or High School Diploma
• Minimum of 5 years of experience in building maintenance, preferably as a Superintendent
• Minimum of 5 experience and/or training in painting, boiler maintenance, electrical, plumbing, air conditioning
• Prefer person holding Sprinkler and Stand-Pipe Certificate, Certificate of Competency from HPD, and a Boiler License.
• Ability to repair small appliances and some carpentry experience
• The S12, S13 and S95 certificates are required upon hiring.
• We preferred for you to get your S13, and F01 certificates before the 90-day probation period ends.

Physical Requirements

• This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective Equipment (PPE).
• Must be able to lift a minimum of at least 25 lbs.
• Must be able to stand for extended periods of time.

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more. Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.

EEO Policy or Statement

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.

Monday - Friday 8am- 4pm

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