Substitute Typist & Administrative Support

Dutchess BOCES; City of Poughkeepsie (NY); On-site; USD 20,000 - 28,000; Part time

Job summary

Dutchess BOCES is seeking a Substitute Typist to provide secretarial and clerical support to a unit or department. The role emphasizes skilled keyboarding, filing, copying, mail distribution, and related routine tasks under close supervision.

Responsibilities include taking minutes, preparing summary notes, maintaining records, handling calls, and operating standard office equipment. A high school diploma or GED is required, and keyboarding ability must be demonstrated.

Qualifications

• Graduation from high school or possession of a high school equivalency diploma.
• Special Requirements: candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience.

Responsibilities

• Performs skilled keyboarding to produce correspondence, reports, tables, charts, and to maintain large databases.
• Gathers, extracts and copies information for use by technical and professional staff;
• Takes longhand minutes, prepares summary notes and submits to supervisor for approval before distribution;
• Receives calls and callers and gives out routine information;
• Files correspondence, memoranda, reports, and other materials in record system; pulls records for use by staff or disposition to storage or destruction;
• Reviews records and documents for completeness, compliance with departmental standards and for accuracy;
• Indexes materials and performs simple record-keeping tasks;
• Performs clerical support work including logging records, photocopying, faxing, maintaining office supplies, processing bulk mailings;
• May enter data into terminal from forms and printed copy;
• May maintain records of time and benefit usage, employee certification and training.

Skills

Keyboarding 35 wpm

Data entry

Office administration

Communication

Education

High school diploma or equivalency

Job description

Dutchess BOCES is seeking a Substitute Typist to provide secretarial and clerical support to a unit or department. The role emphasizes skilled keyboarding, filing, copying, mail distribution, and related routine tasks under close supervision.

Responsibilities include taking minutes, preparing summary notes, maintaining records, handling calls, and operating standard office equipment. A high school diploma or GED is required, and keyboarding ability must be demonstrated.