Substitute Secretary

Walla Walla Public Schools; Walla Walla (WA); On-site; USD 25,000 - 36,000; Full time

Job summary

Walla Walla Public Schools seeks an on-call Substitute Secretary to provide a variety of office support functions, including receptionist duties, typing, record tracking, and customer service. The role requires strong keyboarding, data entry, and ability to operate standard office software.

You will support administrators with projects, maintain confidential information, and assist with office tasks as needed, reporting to the building administrator and substitute coordinator.

Qualifications

• High School diploma or GED; college level coursework preferred.
• Knowledge of word processing, spreadsheets, databases, and desktop publishing.
• Ability to communicate effectively with students, parents, staff and the public.
• High-level keyboarding and data entry skills; ability to learn software programs.

Responsibilities

• Greet students, parents, staff and the public; answer inquiries and promote positive relations for the district.
• Operate a computer and software packages for documentation and reporting.
• Type correspondence, reports, and memoranda; maintain files and prepare materials for meetings.
• Support administrators with projects as needed.
• Model professional conduct and protect confidential information.

Skills

Customer service

Communication skills

Keyboarding

Data entry

Office machines

Education

High School diploma or GED

College coursework preferred

Tools

Word processing

Spreadsheets

Database

Desktop publishing

Office software

Job description

Job Description

On an on-call/substitute basis, this position is responsible for providing a variety of office support functions, including receptionist activities, composing and typing correspondence and reports, record tracking, providing customer service, operating a computer, producing custom reports, and a variety of other support functions.

ESSENTIAL FUNCTIONS

• Greet students, parents, staff and the public; answer a wide variety of telephone and in person inquiries; promote positive public relations for the district.
• Operate computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and system computer applications.
• Provide a variety of clerical and office support such as typing correspondence, reports, and memoranda; maintain files and building forms; copy materials for meetings and parent distribution; perform other office support tasks as directed.
• Support administrators with projects as needed.
• Model appropriate and cooperative behavior, including protecting confidential information.

OTHER FUNCTIONS

• May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
• May support with the coordination of student assistants and volunteers assigned to the office.
• May assist with set up for building events.
• Perform related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS

• Reports to the building administrator; substitute coordinator.

MENTAL DEMANDS

• Experiences frequent interruptions and shifting priorities; required to adapt to shifting priorities and to frequently re-channel work efforts; requires concentration and attention to detail.
• Must occasionally work with distraught or difficult parents and students.

PHYSICAL DEMANDS

• Ability to lift and/or move up to ten (10) pounds.

MINIMUM QUALIFICATIONS

Education and Experience

• High School diploma or GED; college level coursework preferred.

Knowledge, Skills and Abilities

• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the district.
• Ability to communicate effectively, establish and maintain effective working relationships with students, parents, staff and the public.
• Effective customer service and public relations skills.
• High-level keyboarding and data entry skills; skill in operating a variety of office machines; ability to operate a computer and learn the operation of specific software programs.
• Skill in correct grammar and spelling; ability to proofread and make corrections.
• Ability to compose and format correspondence.
• Ability to maintain accurate files and records and organize and prioritize work.
• Required to maintain confidentiality.

Licenses/Special Requirements

• Fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.
• Must complete Walla Walla Public Schools Risk Management and Bloodborne Pathogens Training upon hire.

TERMS OF EMPLOYMENT

On call as needed.

CONDITIONS

The preceding list of essential functions is not exhaustive and may be supplemented as necessary.

The Walla Walla School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The Walla Walla School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services and activities. For information regarding translation services or transitional bilingual education programs, contact [phone]. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Compliance Coordinator

Title IX Coordinator

Dr. Mindy Meyer, Director of HR

364 S. Park Street

Walla Walla, WA 99362

[phone]

Section 504/ADA Coordinator

Barb Casey, Director of Special Education

364 S. Park Street

Walla Walla, WA 99362

[phone]

Substitute Secretary

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This job is also posted in Walla Walla Public Schools

Job Details

Job ID: 5883699

Application Deadline: Dec 20, 2026 5:00 PM (Pacific Standard Time)

Re-Posted: Nov 12, 2026 8:00 AM (UTC)

Starting Date: To Be Determined

Position Type: Full-Time

Salary: $21.96 Per Hour

Job Categories: Substitute > Substitute: Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Jose Nunez , Substitute Coordinator
• District Office
• Phone: [phone]
• Email: [e-mail]