Substitute Secretaries

Young World Physical Education; Nicholasville (KY); On-site; USD 20,000 - 28,000; Part time

Job summary

Jessamine County School District in Nicholasville, Kentucky is seeking a Substitute Staff Support Secretary to assist a designated supervisor with routine administrative tasks. You will type, file, prepare memos, and coordinate communications within the district.

Ideal candidates have a high school diploma or GED and at least two years of clerical experience, with strong English, organizational, and interpersonal skills.

Qualifications

• High school diploma or GED or progress toward GED as required by law.
• Two years of progressively responsible secretarial/clerical experience.

Responsibilities

• Assist a designated supervisor with routine administrative duties; type, file and prepare letters and bulletins.
• Answer phone calls, greet visitors, and direct inquiries to appropriate staff.
• Type and prepare reports; maintain records for district, state, and program budgets.
• Coordinate schedules and meetings; manage correspondence and mail distributions.
• Assist students with registration and record requests as needed.
• Prepare and maintain various records and statistical data.

Skills

Typing

Organizational skills

Communication skills

Interpersonal skills

Time management

Education

High school diploma or GED

Two years of clerical experience

Tools

Word processing software

Spreadsheet software

Job description

Substitute Secretaries

Jessamine County School District Various Locations - Nicholasville, Kentucky Open in Google Maps

This job is also posted in Jessamine County Schools

Job Details

Position Type: Substitute

Job Categories: Substitute > Substitute: Clerical

Job Description

STAFF SUPPORT SECRETARY

BASIC FUNCTION:

Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.

RESPONSIBILITIES

• Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed.
• Assist with office activities and communications related to assigned school or program activities; assure compliance with District policies and time lines; take and relay messages and information.
• Type and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures.
• Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents.
• Greet visitors and answer phone calls; answer questions, provide information or direct individuals to appropriate department or District employee; open, sort and distribute mail and other written communications.
• Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
• Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school.
• Perform research, compute and compile information and prepare statistical reports.
• Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required.
• Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials.
• Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public.
• Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary.
• Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF

• Modern office practices, procedures and equipment.
• Receptionist and telephone techniques and etiquette.
• Research techniques, practices and procedures.
• Financial and statistical record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Operation of office machines including computer equipment.

ABILITY TO

• Perform a variety of secretarial and clerical duties to assist a Principal's secretary or Guidance Counselors with routine administrative details and general clerical tasks.
• Learn, interpret, apply and explain school and District policies, rules and objectives of assigned school or program.
• Understand and interpret rules and written directions and apply to specific situations.
• Compose correspondence independently.
• Perform duties effectively with many demands on time and constant interruptions.
• Type at an acceptable rate of speed.
• Establish and maintain effective working relationships with others.
• Meet schedules and time lines.
• Maintain records and prepare reports, including financial records.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Understand and follow oral and written directions.
• Work independently with little direction.

EDUCATION AND EXPERIENCE

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible and varied secretarial and clerical experience.

CONTACT INFORMATION

• Michelle Gadberry
• 871 Wilmore Rd.
• Nicholasville, Kentucky 40356
• Phone: [phone]
• Email: [e-mail]