Substitute Coordinator

Servingschools; Saco (ME); On-site; USD 26,000 - 34,000; Full time

Job summary

Thornton Academy in Maine is seeking a Substitute Coordinator for a 180-day position to coordinate all substitute coverage across Upper and Middle Schools. The role includes training substitutes and providing daily coverage as needed, with early morning communication and Frontline/PowerSchool management.

The ideal candidate will have strong communication, teamwork, and adaptability, along with experience in substitute coordination and familiarity with Google Suite and school information systems.

Qualifications

• Two years of college completed; bachelor’s preferred.
• Experience in teaching or substitute roles is helpful.
• Proof of active criminal history records check (CHRC) certificate.

Responsibilities

• Receiving requests for and coordinating a daily schedule for planned absences and acute staffing needs for faculty and ed techs at the upper and middle school; including early morning email/phone communication and monitoring Frontline
• Providing daily confidential staff lists to designated administrators and staff with employee absences
• Utilizing software and digital platforms to access and post information appropriately, as well as utilizing Google Suite tools and Frontline substitute management software
• Greeting and directing substitutes to their classroom(s) and coordinating daily assignment needs and/or connecting to the TAMS Main Office
• Coordinating the movement of students (classes) to alternate locations on campus due to a staff change and/or providing substitute coverage
• Connecting with substitutes at the end of the school day to collect attendance, materials, badges, etc., and receive relevant reports; deliver reports to the appropriate office(s)
• Requesting and managing substitute plans (in coordination with administration) from all faculty members and ed techs at the start of each semester, and when staff member changes occur
• Working with the administration to update the Substitute Gold Book annually
• Working with the Human Resources office to support training for substitutes and onboarding processes
• Handling requests for information, responding to routine inquiries
• Using and maintaining the primary student database (PowerSchool)
• Using and maintaining electronic and hard copy filing systems
• Utilizing schoolwide information systems, including email and intercom
• Assist with administrative and organizational tasks to support school operations as needed

Skills

Communication

Teamwork

Adaptability

Professionalism

Conflict management

Education

Bachelor's degree

Tools

Frontline

PowerSchool

Google Suite

Job description

Accountability The Substitute Coordinator reports to the Assistant Head for Faculty & Academic Affairs

JOB DESCRIPTION

Substitute Coordinator

Accountability The Substitute Coordinator reports to the Assistant Head for Faculty & Academic Affairs

Nature of the Position

The individual in this 180-day position coordinates all sub-coverage (planned and during acute needs), as well as training, and provides daily substitute coverage as needed throughout the Upper and Middle Schools.

Job Requirements

• General computer proficiency, plus demonstrated ability to master new related skills
• Excellent verbal and written communication skills
• Patience and adaptability in unexpected situations
• Ability to work as a supportive and effective member of a team
• Maintain a professional attitude in all manner of conduct with students, faculty, staff, and administration
• Communicate well with other personnel and faculty, sharing any issues of concern with the administration in a timely fashion
• Respond calmly and with good judgment in the rare event of a school emergency
• Maintain confidentiality of student and staff information
• Capable and confident in managing changing priorities within a large system

Performance Responsibilities

• Receiving requests for and coordinating a daily schedule for planned absences and acute staffing needs for faculty and ed techs at the upper and middle school; including early morning email/phone communication and monitoring Frontline
• Providing daily confidential staff lists to designated administrators and staff with employee absences
• Utilizing software and digital platforms to access and post information appropriately, as well as utilizing Google Suite tools and Frontline substitute management software
• Greeting and directing substitutes to their classroom(s) and coordinating daily assignment needs and/or connecting to the TAMS Main Office
• Coordinating the movement of students (classes) to alternate locations on campus due to a staff change and/or providing substitute coverage
• Connecting with substitutes at the end of the school day to collect attendance, materials, badges, etc., and receive relevant reports; deliver reports to the appropriate office(s)
• Requesting and managing substitute plans (in coordination with administration) from all faculty members and ed techs at the start of each semester, and when staff member changes occur
• Working with the administration to update the Substitute Gold Book annually
• Working with the Human Resources office to support training for substitutes and onboarding processes
• Handling requests for information, responding to routine inquiries
• Using and maintaining the primary student database (PowerSchool)
• Using and maintaining electronic and hard copy filing systems
• Utilizing schoolwide information systems, including email and intercom
• Assist with administrative and organizational tasks to support school operations as needed

Qualifications

• Minimum of two years of college completed (bachelor’s degree preferred)
• Prior teaching and/or substitute experience helpful
• Proof of active criminal history records check (CHRC) certificate

Work Schedule

• Hours: 7:00 to 3:00 (37.5 hours weekly), Monday through Friday (some flexibility with early morning remote hours)
• Schedule: School year (August/September through June)

The Thornton Academy Board of Trustees has adopted a non-discrimination policy. Thornton Academy considers all applicants without regard to race, age, color, ancestry or national origin, religion, gender, gender identification, sexual orientation, physical or mental disability, marital, veteran, or any other legally protected status.