Substitute Clerical

Amherst-Pelham Regional School District; Amherst (MA); On-site; USD 22,000 - 28,000; Part time

Job summary

Amherst-Pelham Regional Public Schools is seeking a Substitute Clerical to provide temporary, per diem clerical support during employee leaves. The role involves helping in daily school office operations, assisting staff, students, and families, and maintaining accurate records and timely communications.

The candidate should be organized, detail-oriented, professional, capable of handling confidential information, and able to work both independently and with staff.

Qualifications

• High school diploma or equivalent required; college coursework preferred.
• Prior clerical, administrative, school office, or customer-service experience preferred.
• Strong organizational, communication, and interpersonal skills.
• Working knowledge of office technology (email, word processing, spreadsheets, shared electronic files).
• Ability to prioritize tasks, follow directions, and maintain accuracy while managing multiple responsibilities.

Responsibilities

• Perform general clerical duties, including filing, data entry, copying, scanning, and document preparation.
• Greet and assist students, families, staff, and visitors in a courteous and professional manner.
• Answer telephone calls, take accurate messages, and direct inquiries to the appropriate staff.
• Prepare and distribute correspondence, reports, forms, and other materials.
• Maintain accurate, organized paper and electronic records.
• Assist with scheduling meetings, managing calendars, and coordinating office activities.
• Monitor office supplies and assist with ordering and inventory as needed.
• Use District office technology and systems to complete assigned tasks.
• Follow District procedures and communicate questions or concerns to the appropriate supervisor.
• Maintain strict confidentiality when handling student, family, and employee information.
• Collaborate with administrative staff and perform other related clerical duties as assigned.

Skills

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

Multilingual skills

Education

High school diploma or equivalent

Administrative training / college coursework preferred

Tools

Email

Word processing

Spreadsheets

Shared electronic files

Job description

Substitute Clerical — Temporary Leave Coverage

Amherst, Pelham, and Amherst-Pelham Regional Public Schools
Position Type: Temporary, per diem
Posting Period: Open until filled

Position Summary

The Districts are seeking an organized, detail-oriented individual to provide clerical support during an employee’s leave of absence. The Substitute Clerical employee will support daily school office operations, assist staff, students, and families, and help maintain accurate records and timely communications.

The successful candidate will demonstrate professionalism, sound judgment, flexibility, and the ability to handle confidential information with care.

Responsibilities

• Perform general clerical duties, including filing, data entry, copying, scanning, and document preparation.
• Greet and assist students, families, staff, and visitors in a courteous and professional manner.
• Answer telephone calls, take accurate messages, and direct inquiries to the appropriate staff.
• Prepare and distribute correspondence, reports, forms, and other materials.
• Maintain accurate, organized paper and electronic records.
• Assist with scheduling meetings, managing calendars, and coordinating office activities.
• Monitor office supplies and assist with ordering and inventory as needed.
• Use District office technology and systems to complete assigned tasks.
• Follow District procedures and communicate questions or concerns to the appropriate supervisor.
• Maintain strict confidentiality when handling student, family, and employee information.
• Collaborate with administrative staff and perform other related clerical duties as assigned.

Qualifications

• High school diploma or equivalent required; additional administrative training or college coursework preferred.
• Prior clerical, administrative, school office, or customer-service experience preferred.
• Strong organizational, communication, and interpersonal skills.
• Working knowledge of common office technology, including email, word processing, spreadsheets, and shared electronic files.
• Ability to prioritize tasks, follow directions, and maintain accuracy while managing multiple responsibilities.
• Ability to work independently and collaboratively with staff.
• Ability to exercise sound judgment and maintain confidentiality.
• Flexibility to adapt to changing office needs and availability to work on short notice.
• Experience working with children and families in an educational setting preferred.
• Multilingual skills are valued. Bilingual and bicultural candidates are strongly encouraged to apply.

Terms of Employment

This is a temporary, per diem clerical assignment providing employee leave coverage and operational support. Workdays and hours will be scheduled based on District needs.

The duration of the employee’s leave is currently unknown. The length of the assignment will depend on the employee’s return and the District’s operational needs.

Employment Requirements

Employment is contingent upon satisfactory completion of the required background checks:

1. CORI (Criminal Offender Record Information) check: No fee to the applicant.
2. National criminal background check through fingerprinting: The associated fee is the applicant’s responsibility.

The Office of Human Resources will provide instructions for completing these requirements. For more information on the requirements of a National Criminal Background Check, please visit: http://www.arps.org/administration/human_resources_/employee_information

Physical Demands

The position involves typical school office activities, including sitting, standing, walking, using a computer and other office equipment, handling files and supplies, and communicating with students, families, staff, and visitors.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Equal Opportunity Employment

Amherst, Pelham, and Amherst-Pelham Regional Public Schools are Equal Opportunity Employers committed to an inclusive and supportive environment for all students and staff.