Subrights Assistant

Publishers Marketplace; New York (NY); Hybrid; USD 47,000 - 58,000; Full time

Benefits offered by this job

medical

dental

vision

basic and supplemental life

short-term and long-term disability

accidental death and dismemberment

critical illness

hospital indemnity

long-term care

health and dependent care FSA

commuter benefit plan

employee assistance program

tuition reimbursement

travel assistance

401(k)

discretionary bonus program

PTO (15 vacation days, 3 personal days

10 holidays and generous sick leave)

group discounts on auto and home保险 and

Job summary

Hachette Book Group is seeking an organized assistant to join the Subsidiary Rights department in New York City. This entry‑level role supports rights teams across Little, Brown, Basic Books, and Orbit, handling admin tasks, rights research, and correspondence with authors and agents.

This position offers hands‑on publishing experience, opportunities to work with seasoned professionals, and exposure to translation, licensing, and backlist projects.

Qualifications

• Very detail-oriented, ensuring accuracy of work in a fast-paced environment.
• Thrives in a high-volume setting: can multi-task, prioritize, and manage time effectively.
• Dedicated to communicating with a diverse array of constituents with respect and professionalism.
• Self-motivated and independent, takes initiative and asks for guidance when needed.
• Familiarity with Excel and internal CMS systems is a plus.

Responsibilities

• Assist the department with all administrative tasks, including production requests, manuscript tracking, rights research, and database maintenance.
• Communicate with authors and agents regarding cover approvals, publicity opportunities, and author copies of translated editions.
• Assist with projects including rights guide creation, backlist research opportunities, and foreign sales information for agents and editors.
• Create invoices, track incoming payments, and chase overdue monies.
• Respond accurately to rights queries from international publishers, co-agents and other partners.
• Send publication updates to scouts, publishers, co-agents and other partners.
• Manage schedules and day-to-day office tasks, including arranging visiting editors and co-agents throughout the year.

Skills

Detail-oriented

Multi-tasking

Written communication

Self-motivated

MS Office

Content management systems

Interest in Subsidiary Rights

Tools

MS Office

Content Management Systems

Excel

Job description

The Hachette Book Group is seeking a highly motivated and organized Assistant to join the Subsidiary Rights department. The subrights department is responsible for managing and selling both domestic and international subsidiary rights granted to the publisher by the author. These include, but are not limited to, translation, book club, audio, reprints, licensing, and permissions. This position will be responsible for overseeing a variety of department-wide administrative tasks and will also support the rights teams across the Little, Brown, Basic Books Group, and Orbit divisions. They will have the opportunity to work closely with skilled professionals and gain hands-on experience as they own day-to-day tasks and help with special projects. This is an excellent entry-level position for someone who is interested in learning more about publishing.

ESSENTIAL DUTIES AND RESPONSIBLITILES:

• Assist the department with all administrative tasks. This can include production requests, manuscript tracking, rights research, and database maintenance.
• Communicate with authors and agents regarding cover approvals, publicity opportunities, author copies of translated editions and other relevant communications.
• Assist with various projects, including rights guide creation, various backlist research opportunities, and foreign sales and publication information for agents and editors.
• Create invoices, track incoming payments, and chase overdue monies.
• Respond accurately and efficiently to rights queries from international publishers, co-agents and other partners.
• Send publication updates and other communications as needed to scouts, publishers, co-agents and other partners.
• Manage schedules and general day-to-day business, including the organization of visiting editors and co-agents throughout the year, internal and external meetings, and other general office tasks.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Very detail-oriented, ensuring accuracy of work and attention to detail in a fast-paced environment
• Thrives in a high-volume environment: must be able to multi-task, prioritize, and manage time effectively
• Dedicated to communicating with a diverse array of constituents with respect and professionalism
• Self-motivated and independent, takes initiative, and asks for guidance when needed
• Displays excellent writing and computer skills, including MS Office and an ability to work in internal content management systems. A familiarity with Excel is a plus
• An interest in Subsidiary Rights and licensing is required

Location: New York City (Hybrid - three days per week in the office

About Hachette Book Group

Hachette Book Group (HBG) is a leading book publisher based in New York and a division of Hachette Livre, the third-largest publisher in the world. The mission of Hachette Book Group is to make it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. At HBG, we are guided by four core pillars: Understanding Consumers, Changing the Story, Owner Mentality, and Growth Mindset.

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Salary can vary based on a number of factors including skills, experience, and location -

The compensation for this position is $52,500.

Compensation

The base pay range for this role is $52,500 – $52,500 per year.

The following benefits are offered by the company:

• medical
• dental
• vision
• basic and supplemental life
• short-term and long-term disability
• accidental death and dismemberment
• critical illness
• hospital indemnity
• long-term care
• health and dependent care FSA
• commuter benefit plan
• employee assistance program
• tuition reimbursement
• travel assistance
• 401(k)
• discretionary bonus program
• PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
• group discounts on auto and home insurance and legal services