Subcontracts & Vendor Admin Specialist

Primoris Services Corporation; Scottsdale (AZ); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Paid Company Holidays

Paid Time Off

Medical, Dental, Vision, FSA/HSA

Short Term/Long Term Disability

401K with matching contribution

Job summary

Primoris Renewable Energy in Scottsdale, AZ is seeking a Subcontracts Assistant to provide administrative and operational support to the Subcontracts team. You will coordinate subcontract documentation, vendor management activities, contract filing, and help ensure compliance with company procedures.

The role requires 1–3 years of relevant experience, a high school diploma (or GED), and proficiency with Microsoft Office; familiarity with Viewpoint or pVault is a plus.

Qualifications

• High School Diploma or GED required.
• Associate degree in Business Administration, Construction Management, Accounting, or related field preferred.
• 1–3 years of administrative, construction, subcontracting, accounting, or project support experience preferred.
• Experience with document management systems, vendor records, or contract administration preferred.

Responsibilities

• Vendor management support: identify local vendors, gather qualifications, and assist with prequalification.
• Subcontract administration: organize folders, review RFAs, and maintain intake forms and tracking logs.
• Invoice and financial support: research discrepancies and assist with invoice processing in pVault.
• Administrative support: manage mailbox, route inquiries, handle mail, and maintain records.
• Team support: assist with special projects and process improvements.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Teamwork

Adaptability

Education

High School Diploma or GED

Associate degree (Business Admin/Construction/Accounting)

Tools

ACC

Viewpoint

Egnyte

pVault

Job description

Primoris Renewable Energy in Scottsdale, AZ is seeking a Subcontracts Assistant to provide administrative and operational support to the Subcontracts team. You will coordinate subcontract documentation, vendor management activities, contract filing, and help ensure compliance with company procedures.

The role requires 1–3 years of relevant experience, a high school diploma (or GED), and proficiency with Microsoft Office; familiarity with Viewpoint or pVault is a plus.