Subcontracts Manager

NES Fircroft; Louisiana (MO); On-site; USD 110,000 - 150,000; Full time

Job summary

NES Fircroft seeks a Subcontracts Manager to lead formation, administration and execution of subcontracts across projects, ensuring compliance with procedures and contractual requirements. You will drive sourcing, RFPS, negotiations, and closeout while guiding project teams and subcontract personnel to successful delivery.

You will coordinate with Legal, Project Controls, Accounting and Engineering to align scope, cost and schedule, and you will help develop MSAs and maintain strong stakeholder

Qualifications

• Bachelor’s degree or equivalent relevant industry experience.
• Minimum of 8–10 years of experience in subcontract formation and administration within oil & gas or industrial EPC environments.
• Strong knowledge of contracting and procurement policies, procedures, and industry standards.
• Proven experience managing subcontracting activities for high-value materials and services.
• Strong experience with subcontract management tools, KPIs, and systems (e.g., MRP, ERP).
• Demonstrated leadership and team management experience.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.

Responsibilities

• Establish and implement subcontract management strategies and procedures.
• Direct subcontract formation processes for assigned projects.
• Develop and manage subcontract execution plans and reporting systems.
• Perform sourcing and pre-qualification of bidders and suppliers.
• Prepare and issue RFPS and related documentation.
• Lead negotiations, formation, and award of subcontracts, including handling claims.
• Support development of project-specific contractual flow-down requirements.
• Administer subcontracts throughout the project lifecycle, including invoice review.
• Manage subcontract closeout and proper documentation completion.
• Interface with Legal, Project Controls, Accounting, and Engineering for alignment.

Skills

Subcontract formation

Subcontract administration

Leadership

Stakeholder management

Negotiation

RFPs

Sourcing and pre-qualification

KPIs and analytics

Contracting knowledge

Education

Bachelor’s degree or equivalent

Tools

MRP

ERP

Microsoft Office

Job description

The subcontracts manager is responsible for leading and managing all subcontracting activities across project or within the department. This role oversees subcontract formation, administration, and execution while ensuring compliance with company procedures, contractual requirements, and industry standards. This position provides strategic direction, guidance, and support to project teams and subcontract personnel to ensure effective subcontract management and successful project delivery.

Functional Responsibilities

• Establish and implement subcontract management strategies, systems, methods, and procedures for projects or departmental functions.
• Lead or participate in the development and execution of subcontract management strategies.
• Direct subcontract formation processes for assigned projects.
• Develop and manage subcontract execution plans, including subcontract plans, logs, and reporting systems.
• Perform sourcing and pre-qualification of bidders and suppliers.
• Prepare and issue Requests for Proposals (RFPs) and related documentation.
• Lead negotiations, formation, and award of subcontracts, including handling claims and correspondence.
• Support development of project-specific contractual flow-down requirements from prime contracts.
• Administer subcontracts throughout the project lifecycle, including subcontractor management and invoice review.
• Manage subcontract closeout processes and ensure proper documentation completion.
• Ensure proper handling, filing, and documentation of subcontract records in compliance with procedures.
• Interface with internal stakeholders, including:
• Legal (terms and conditions)
• Project Controls (cost, progress, forecasting)
• Accounting (payments and financial tracking)
• Engineering (technical scope alignment)
• Provide guidance and support to Subcontracts Coordinators and Administrators.
• Maintain direct liaison with subcontract personnel to ensure proper execution and administration.
• Support procurement activities, including terms and conditions negotiations and coordination with procurement teams.
• Contribute to the development and management of Master Services Agreements (MSAs).
• Prepare subcontract activity reports and support data analysis for project tracking.
• Participate in internal audits and ensure compliance with subcontracting procedures and standards.
• Support development and continuous improvement of subcontracting procedures and best practices.
• Lead or participate in departmental initiatives, including Lean and continuous improvement efforts.

Leadership / Management Responsibilities

• Provide leadership and direction to subcontract personnel, including coordinators and administrators.
• Train and guide teams on subcontracting policies, procedures, and best practices.
• Support performance management and development of team members.
• Ensure alignment of subcontract activities with project objectives and organizational strategy.
• Drive collaboration across multidisciplinary teams and stakeholders.

Compliance / Operational Responsibilities

• Ensure all subcontracting activities comply with company policies, procedures, and regulatory requirements.
• Maintain accuracy, completeness, and integrity of subcontract documentation.
• Ensure audit readiness and compliance with internal control processes.
• Monitor subcontract performance, cost, and schedule compliance.
• Ensure adherence to contractual obligations and risk management standards.

Required Qualifications

• Bachelor’s degree or equivalent relevant industry experience.
• Minimum of 8–10 years of experience in subcontract formation and administration within oil & gas or industrial EPC environments.
• Strong knowledge of contracting and procurement policies, procedures, and industry standards.
• Proven experience managing subcontracting activities for high-value materials and services.
• Strong experience with subcontract management tools, KPIs, and systems (e.g., MRP, ERP).
• Demonstrated leadership and team management experience.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience in large-scale EPC project environments.
• Experience with Lean, Six Sigma, or process improvement methodologies.

Role Specific Knowledge & Skills

• Strong knowledge of subcontract formation, negotiation, and administration processes.
• Ability to manage complex subcontracting activities across multiple projects.
• Strong stakeholder management and cross-functional coordination skills.
• Ability to prioritize and manage multiple tasks under tight deadlines.
• Strong analytical and decision-making capabilities.
• Ability to present complex information effectively to stakeholders.
• Strong leadership and team development skills.
• Proficiency in Microsoft Office and subcontract management systems.
• Ability to maintain professionalism and confidentiality.