Subcontracts Lead for EPC Construction

S&B; Houston (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

S&B is an EPC company that independently performs subcontracting for high-dollar value materials, equipment, and services. The Subcontract Administrator will evaluate and select subcontractors, issue ITBs, analyze bids, and manage cost, schedule, and supplier relationships to support cost containment and profitability.

The role requires coordinating RFIs, ensuring compliance with safety and technical requirements, and mentoring junior staff while maintaining subcontract logs and reports for

Qualifications

• Ability to interpret engineering and construction requirements for materials and scopes of work.
• Experience in preparing and issuing inquiry packages (ITBs) under supervision.
• Skilled in analyzing commercial and technical proposals and compiling bid evaluations.
• Competence in consulting with subcontractors and project engineers on technical suitability of equipment and work methods.
• Familiarity with coordinating RFIs between subcontractors and technical services.
• Ability to validate cost and schedule impact sheets, implement approved changes, and maintain compliance.
• Strong negotiation skills for cost reductions, delivery improvements, and favorable terms.
• Experience in developing and submitting cost information for proposals, RFIs, and change orders.
• Proficiency in soliciting quotations, analyzing bids, and selecting suppliers.
• Ability to assist in commitments and negotiate prices and schedules under supervision.
• Knowledge of project procedural compliance and file audits.

Responsibilities

• Consult with engineering and construction management to clarify material and scopes of work requirements.
• Prepare and submit request inquiry packages (ITB) under general supervision.
• Analyze commercial and technical portions of proposals to compile bid evaluation for review and approval by management.
• Consult with subcontractors and project engineers regarding technical suitability of equipment and work methods.
• Assist with coordination efforts of Request for Information (RFI’s) between subcontractor and technical services.
• Receive subcontractor cost and schedule impact sheets — validate with management guidance and oversight, implement change if applicable and approved.
• Discuss needs with subcontractors, review subcontractor’s alternate suggestions, and make recommendations to project management with respect to cost reductions, better deliveries, and sales terms.
• Development and submittal of cost information for proposals, Requests for Information (RFI), Field Change Orders (FCO), etc. with guidance from supervision.
• Analyze quotations and select suppliers.
• Assist Supervision in making commitments and negotiate prices and schedules.
• Solicit quotations and develop cost information for proposals in reference to budgetary requests, etc.
• Create bid tabulation forms and other subcontract documents.
• Obtain routine cost information for estimating purposes as requested with oversight by supervision.
• Enter and distribute subcontracts and other subcontract documents.
• Solicit information from subcontractors regarding their capabilities and qualifications and ensure update of information in the supplier database.
• Assist subcontractors with site pre-requisite requirements and on boarding.
• Ensure subcontractor compliance with site safety, quality and technical requirements.
• Maintain daily records and logs.
• Create reports on regular basis for review and distribution by Subcontract Management.
• Track and report subcontractor costs including commitment of invoice billings, possible T&M overages and resolution of discrepancies, etc.
• Track and report daily and weekly manhours, forecasting trends and overages to Subcontract Management.
• Ownership of all project specific subcontract logs such as insurance expiration, monthly servicing, temporary facility and service details. If subordinate is responsible, audit for accuracy and consistency to communicate trends or tasks associated.
• Control and audit (for compliance by others) of project files for project procedural compliance.
• Create and report forecasting trends to Subcontract Management.
• Control of subcontract document execution such as addendums, change order agreements and notice to proceed signatures.
• Mentor all subordinate levels of team staff.
• Host/Lead regular subcontractor meetings (daily, weekly)
• Active and direct engagement with Subcontract Coordination for problem solving, cost validation, etc.
• Assist with vendor related issues regarding commercial and field discrepancies with both project team and home office disciplines.

Skills

Subcontract analysis

Bid evaluation

Cost tracking

Negotiation

RFI coordination

Vendor management

Document control

Project forecasting

Education

Bachelor's degree in Business Administration (or related curriculum)

6 years of equivalent experience in construction related subcontracting

Job description

S&B is an EPC company that independently performs subcontracting for high-dollar value materials, equipment, and services. The Subcontract Administrator will evaluate and select subcontractors, issue ITBs, analyze bids, and manage cost, schedule, and supplier relationships to support cost containment and profitability.

The role requires coordinating RFIs, ensuring compliance with safety and technical requirements, and mentoring junior staff while maintaining subcontract logs and reports for