Subcontracts Coordinator: Vendor & Admin Support

Primoris Services Corporation; Scottsdale (AZ); On-site; USD 74,677,000 - 85,962,000; Full time

Benefits offered by this job

Paid Holidays

Paid Time Off

Medical, Dental, Vision, FSA/HSA, STD/

401K with matching

Job summary

Primoris Renewable Energy, a business within Primoris Services Corporation's Energy segment, is seeking a Subcontract Assistant to support the Subcontracts team with documentation, vendor management, and contract file maintenance. This role interfaces with project teams, vendors, and accounting to ensure compliant subcontract activities.

Key duties include managing subcontract folders, reviewing RFAs for accuracy, coordinating with project teams to resolve discrepancies, and assisting with

Qualifications

• Education: High School Diploma or GED required.
• Associate degree in Business Administration, Construction Management, Accounting, or related field preferred.
• Experience: 1-3 years of administrative, construction, subcontracting, accounting, or project support experience preferred.
• Experience working with document management systems, vendor records, or contract administration is preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Experience with ACC, Viewpoint, Egnyte, pVault, or similar construction management and document control systems preferred.
• Effective verbal and written communication skills.
• Ability to maintain confidential and sensitive information.
• Strong customer service and interpersonal skills.
• Ability to work independently while supporting a collaborative team environment.
• Problem-solving skills with the ability to identify and escalation issues appropriately.

Responsibilities

• Coordinate subcontract documentation and provide administrative support to the Subcontracts team.
• Assist with vendor setup requests and maintain vendor files and COI records.
• Support lien waiver tracking, invoice discrepancies, and payment-related documentation.
• Interface subcontracts into Viewpoint or related financial software.
• Manage shared Subcontracts mailbox and route inquiries to appropriate personnel.
• Perform data entry and maintain departmental records and databases.

Skills

Strong organizational skills

Attention to detail

Communication

Customer service

Teamwork and collaboration

Initiative and accountability

Adaptability

Problem-solving

Education

High School Diploma or GED

Associate degree in Business Administration, Construction Management, Accounting, or related field

Tools

ACC

Viewpoint

Egnyte

pVault

Job description

Primoris Renewable Energy, a business within Primoris Services Corporation's Energy segment, is seeking a Subcontract Assistant to support the Subcontracts team with documentation, vendor management, and contract file maintenance. This role interfaces with project teams, vendors, and accounting to ensure compliant subcontract activities.

Key duties include managing subcontract folders, reviewing RFAs for accuracy, coordinating with project teams to resolve discrepancies, and assisting with