Subcontracts Administrator II

AeroVironment, Inc.

California (MO)

On-site

USD 71,000 - 108,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Dental coverage

Vision insurance

401(k) with company matching

9/80 work schedule

Paid holiday shutdown

Job summary

AeroVironment, Inc. is seeking a Subcontracts Administrator II to support the senior subcontracts team in managing procurement and subcontracting activities for government and commercial programs.

You will coordinate with internal teams to ensure contractual and regulatory compliance. The role involves cradle-to-grave administrative support for RFPs and subcontract agreements, tracking deliverables, and maintaining documentation compliant with FAR/DFARS and ITAR/EAR requirements.

Qualifications

Bachelor's degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
2-4 years of relevant experience in procurement, subcontracts, or supply chain management.
Strong organizational skills and attention to detail.
Ability to multitask and prioritize workload in a fast-paced environment.
Basic understanding of procurement and government contracting principles (FAR/DFARS).
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

Provide cradle to grave administrative support for the preparation, issuance, and management of RFPs and subcontract agreements.
Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
Maintain and update procurement files, ensuring accurate documentation and compliance with company policies and government regulations.
Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
Participate in subcontract negotiations alongside senior staff to develop terms and conditions.
Assist in preparing reports, metrics, and presentations to support team objectives and decision-making.
Collaborate with cross-functional teams to address subcontractor issues and support program needs.
Perform additional duties as required by senior subcontracts administrators and management.
Other duties as assigned

Skills

Communication

Organizational skills

Multitasking

Interpersonal skills

Prioritization

Education

Bachelor's degree in Business Administration / Supply Chain

Tools

Microsoft Office Suite

Job description

Worker Type

Regular

Job Description

Summary

Subcontracts Administrator II supports the senior subcontracts team in the management of various procurement and subcontracting activities for government and commercial programs. This role involves coordinating with internal teams to ensure contractual and regulatory compliance.

Position Responsibilities

Provide cradle to grave administrative support for the preparation, issuance, and management of Requests for Proposals (RFPs) and subcontract agreements.
Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
Maintain and update procurement files, ensuring accurate documentation and compliance with company policies and government regulations.
Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
Participate in subcontract negotiations alongside senior staff to develop terms and conditions.
Assist in preparing reports, metrics, and presentations to support team objectives and decision-making.
Collaborate with cross-functional teams to address subcontractor issues and support program needs.
Perform additional duties as required by senior subcontracts administrators and management.
Other duties as assigned

Basic Qualifications (Required Skills & Experience)

Bachelor's degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
2-4 years of relevant experience in procurement, subcontracts, or supply chain management
Strong organizational skills and attention to detail.
Ability to multitask and prioritize workload in a fast-paced environment.
Basic understanding of procurement and government contracting principles (FAR/DFARS).
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Other Qualifications & Desired Competencies

Knowledge of FAR/DFARS subcontracts principles.
Displays strong initiative and drive to accomplish goals and meet company objectives
Takes ownership and responsibility for current and past work products
Experience in Manufacturing operations
Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
Demonstrates excellent internal customer support in communications and turnaround time

Physical Demands

Ability to sit, stand, stoop, reach, lift (up to 10 lbs.), bend, etc. Hand and wrist dexterity to utilize the computer.
Ability to work in a manufacturing environment.
May require 10 % travel to Subcontractor sites and special company functions.

Special Requirements

U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
Must be able to travel within the Continental U.S. and internationally when required.

Clearance Level

Secret

The salary range for this role is:

$70,500 - $107,750

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits