Subcontracts Administrator III

AeroVironment, Inc.; Germantown (MD); On-site; USD 93,000 - 142,000; Full time

Benefits offered by this job

Medical

Dental vision

401K with company matching

A 9/80 work schedule

A paid holiday shutdown

Job summary

AeroVironment, Inc. in Germantown, MD is seeking a Subcontracts Administrator III to support cradle-to-grave procurement and subcontracting activities for government and commercial programs, coordinating with internal teams to ensure contractual and regulatory compliance.

The role requires a Bachelor’s degree and 5+ years of relevant experience, strong organizational skills, and the ability to multitask in a fast-paced environment. Knowledge of FAR/DFARS and MS Office proficiency are essential.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
• 5+ years of relevant experience in procurement, subcontracts, or supply chain management.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Basic understanding of procurement and government contracting principles (FAR/DFARS).
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Provide cradle to grave administrative support for RFPs and subcontract agreements.
• Assist in tracking subcontractor and internal deliverables, schedules, and budgets.
• Maintain procurement files with documentation and compliance.
• Support invoice review and reconciliation processes with teams and subcontractors.
• Participate in subcontract negotiations with senior staff.
• Prepare reports, metrics, and presentations to support decisions.
• Collaborate with cross-functional teams to address subcontractor issues.
• Perform additional duties as required by senior staff.

Skills

Strong organizational skills

Attention to detail

Multitasking

Excellent communication

FAR/DFARS knowledge

Education

Bachelor's degree in Business Administration, Supply Chain Management, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Worker Type Regular Job Description Summary Subcontracts Administrator III supports the senior subcontracts team in the management of various procurement and subcontracting activities for government and commercial programs. This role involves coordinating with internal teams to ensure contractual and regulatory compliance.

Position Responsibilities

• Provide cradle to grave administrative support for the preparation, issuance, and management of Requests for Proposals (RFPs) and subcontract agreements.
• Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
• Maintain and update procurement files, ensuring accurate documentation and compliance with company policies and government regulations.
• Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
• Participate in subcontract negotiations alongside senior staff to develop terms and conditions.
• Assist in preparing reports, metrics, and presentations to support team objectives and decision‑making.
• Collaborate with cross‑functional teams to address subcontractor issues and support program needs.
• Perform additional duties as required by senior subcontracts administrators and management.
• Other duties as assigned.

Basic Qualifications (Required Skills & Experience)

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
• 5+ years of relevant experience in procurement, subcontracts, or supply chain management.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize workload in a fast‑paced environment.
• Basic understanding of procurement and government contracting principles (FAR/DFARS).
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Other Qualifications & Desired Competencies

• Knowledge of FAR/DFARS subcontracts principles.
• Displays strong initiative and drive to accomplish goals and meet company objectives.
• Takes ownership and responsibility for current and past work products.
• Experience in Manufacturing operations.
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company.
• Demonstrates excellent internal customer support in communications and turnaround time.
• Reflects Leadership behaviors.
• Security Clearance or the ability to obtain one.

Physical Demands

• Ability to work in an office environment (Constant).
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent).

Salary range for this role is: $93,000 - $141,750

ITAR Requirement: This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits

• Medical
• Dental vision
• 401K with company matching
• A 9/80 work schedule
• A paid holiday shutdown

For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits. We also encourage you to review our company website at http://www.avinc.com to learn more about us.

About AV: AV isn’t for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best. We don’t just build defense technology—we redefine what’s possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve. Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian—but we’re not building history, we’re building what’s next. If you're ready to build technology that matters—with speed, scale, and purpose—there’s no better place to do it than AV.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

About AV: AV isn’t for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best. We don’t just build defense technology—we redefine what’s possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve. Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian—but we’re not building history, we’re building what’s next. If you're ready to build technology that matters—with speed, scale, and purpose—there’s no better place to do it than AV.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

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