Subcontracts Administrator- Entry Level

Honu Services, Inc; United States; Remote; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Life Insurance

Job summary

Honu Services, Inc. is seeking a detail-oriented Subcontracts Administrator to oversee the full subcontract lifecycle from pre-award to closeout. The role focuses on flow-down clauses, compliance, and performance metrics, with emphasis on FAR/DFARS and strong written communication.

The candidate will collaborate across legal, finance, procurement, and project management to ensure contractual integrity and audit readiness. Remote role with standard business hours.

Qualifications

• Bachelor’s degree in business administration, supply chain management, law / legal studies, acquisition / contract management or a related field.
• Familiarity with FAR/DFARS and compliance requirements.
• Experience with cost-reimbursable, fixed-price and T&M subcontracts.
• Strong negotiation, analytical and organizational skills.

Responsibilities

• Administer subcontracts from pre-award to closeout including assisting negotiations, drafting, executing and modifying agreements.
• Assist with non-disclosure and teaming agreement negotiation and language modification.
• Ensure accurate implementation of flow-down clauses from prime contracts to subcontracts.
• Monitor subcontractor compliance with FAR/DFARS regulations and company policies.
• Track subcontractor performance, deliverables and schedules and initiate corrective actions.

Skills

Negotiation

Analytical

Organizational skills

Written and verbal communication

Education

Bachelor’s degree in business administration, supply chain management, law / legal studies, acquisition / contract management or a related field

Tools

Microsoft Office

Deltek Costpoint

SAM.gov

SharePoint

Job description

Overview

About the Company

Come join our ‘Ohana! Honu Services located in Kailua, Hawaii was founded on a simple principle: With the right support you can build anything. Our mission is to empower clients and optimize client potential through cost effective and exceptional operational support. We provide small businesses within the government contracting industry with specialized operational support services found at major corporations. Our talented and dedicated team has years of experience in taking small businesses to the next level. We are certified in ISO 9001, 20000-1, and 27001 standards to ensure the quality and consistency of our services are best in class.VisitHonu Services for more information.

Summary

Seeking a detail oriented Subcontracts Administrator to oversee the full subcontract lifecycle from pre-award to close out. This role is pivotal in ensuring that all subcontracts align with prime contract requirements while focusing on flow-down clauses, compliance standards and performance metrics. The preferred candidate will demonstrate proficiency in federal acquisition regulations and the ability to manage multiple priorities with strong written communication and organizational skills.

Job Description and Responsibilities

The successful candidate will possess a strong grasp of federal acquisition regulations and bring a strategic approach to negotiation, compliance monitoring and cross functional collaboration. The Subcontracts Administrator will work closely with internal teams to align subcontracting practices with organizational goals ensuring quality, accountability and contractual integrity.

Responsibilities include

• Administer subcontracts from pre-award to closeout including assisting negotiations, drafting, executing and modifying agreements.
• Assist with non-disclosure agreement and teaming agreement negotiation and language modification.
• Ensure accurate implementation of flow-down clauses and obligations from prime contracts to subcontracts.
• Monitor subcontractor compliance with applicable laws, FAR / DFARS regulations and company policies.
• Track subcontractor performance, deliverables and schedules initiating corrective actions as needed.
• Maintain detailed subcontract files and documentation to ensure audit readiness.
• Collaborate with legal, finance, procurement and project management teams.
• Support audits, reporting requirements and subcontract closeout.
• Identify and mitigate risks related to subcontracting activities.

Requirements

• 0–5 years of experience supporting subcontract administration activities for government and / or commercial programs, including subcontract issuance, drafting modifications, assisting negotiations and compliance monitoring.

• Bachelor’s degree in business administration, supply chain management, law / legal studies, acquisition / contract management or a related field.

• Working knowledge of federal acquisition regulations (FAR / DFARS) and compliance requirements.
• Familiarity with cost-reimbursable, fixed-price and time-and-materials subcontracts.
• Strong negotiation, analytical and organizational skills.
• Experience working in cross-functional, fast-paced program environments.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office and enterprise resource management systems.

Preferred Qualifications

• Experience supporting government contracts or defense programs.

• Professional certification such as Certified Federal Contract Manager (CFCM) or equivalent.
• Proficient using SAM.gov website, SharePoint and Deltek Costpoint.

Physical Requirements

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have enough mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weigh up to thirty (30) pounds, as necessary.

Location/Work Schedule

This is a remote work-from-home position. While the role offers flexibility, the Subcontracts Administrator is expected to be available during standard business hours and maintain a dedicated workspace. Occasionally, this position may require support outside of regular hours, including early mornings or evenings, to meet critical deadlines or business needs.

Salary Range

$70,000 to $80,000 / year

Benefits

• 100% company paid employee coverage for Medical, Dental, and Vision insurance
• 401(k) Retirement Plan with Company Match and Roth IRA option
• Employer Paid Life Insurance and AD&D, Short-Term and Long-Term Disability
• Flexible Spending Accounts
• Professional Development Opportunities
• Paid Time Off and Holidays
• Various Employee Perks and Discounts

Honu Services reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Functions and qualifications may vary depending on business needs.

Honu Services is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Pay Range

USD $65,000.00 - USD $85,000.00 /Yr.