Subcontracts Administrator

GovCIO; Richmond (VA); Remote; USD 80,000 - 110,000; Full time

Benefits offered by this job

Employee Assistance Program

Corporate Discounts

Learning platform & certification prep

Training and Certification assistance

Referral bonus program

Internal mobility

Pet insurance

Flexible work environment

Job summary

GovCIO is seeking a highly skilled Subcontracts Administrator III to manage cradle-to-grave subcontract actions for federal programs. This fully remote role requires strong knowledge of FAR/DFARS, CPSR processes, and audit-ready documentation, with the work conducted across the United States.

You will form and negotiate subcontract agreements, maintain files, ensure proper flow-down of terms, monitor performance, and coordinate with Contracts, Pricing, FP&A, and program teams to support

Qualifications

• Bachelor's Degree and 5–8+ years of federal subcontract administration experience.
• Strong knowledge of FAR/DFARS and CPSR standards.
• Experience administering CPFF, T&M, FFP, IDIQ, and other subcontract types.
• Proficiency with Costpoint and procurement systems.
• Demonstrated ability to analyze complex subcontract requirements and ensure compliance.
• Strong communication skills and ability to collaborate with cross-functional teams.
• Ability to manage multiple subcontract actions in a fast-paced environment.

Responsibilities

• Develop, negotiate, and administer subcontract agreements, modifications, and task orders.
• Maintain comprehensive subcontract files, ensuring all executed documents, PRs, POs, change orders, options, rates, funding actions, and compliance artifacts are properly archived.
• Ensure subcontract terms are clearly communicated and flowed down to appropriate stakeholders.
• Manage subcontract performance periods, incremental funding actions, rate adjustments, and other modifications.
• Support subcontractor onboarding and coordinate closely with program managers to monitor subcontractor performance and deliverables.
• Ensure CPSR compliance, debarment verification, and vendor rating checks are performed and documented.
• Coordinate with Contracts, Pricing, FP&A, and Program Teams to support proposals, funding actions, and data calls.
• Provide guidance to junior subcontract administrators and resolve compliance or processing issues.

Skills

Subcontract administration

FAR/DFARS knowledge

CPSR compliance

Vendor management

Cross-functional collaboration

Communication

Education

Bachelor's Degree

Tools

Costpoint

Job description

United States

No Clearance Needed

Fully remote

Corporate Operations & Support Services

Overview

GovCIO is seeking a highly skilled Subcontracts Administrator to perform and manage cradle‑to‑grave subcontract administration activities for a broad range of federal programs. This role requires strong knowledge of FAR/DFARS, CPSR-compliant processes, subcontract formation, modification management, vendor oversight, and ongoing subcontract compliance. The Subcontracts Administrator III is responsible for independently executing complex procurement actions, supporting program teams, and maintaining audit‑ready documentation consistent with GovCIO’s procurement standards. This position will be fully remote within the United States.

Responsibilities

Subcontract Formation & Negotiation

• Develop, negotiate, and administer subcontract agreements, modifications, and task orders.
• Review and incorporate necessary representations and certifications, verifying accuracy and completeness.
• Conduct SAM.gov checks, vendor diligence, and subcontractor compliance reviews as part of award and modification workflows.

Cradle‑to‑Grave Subcontract Administration

• Maintain comprehensive subcontract files, ensuring all executed documents, PRs, POs, change orders, options, rates, funding actions, and compliance artifacts are properly archived.
• Ensure subcontract terms are clearly communicated and flowed down to appropriate stakeholders.
• Manage subcontract performance periods, incremental funding actions, rate adjustments, and other modifications.
• Support subcontractor onboarding and coordinate closely with program managers to monitor subcontractor performance and deliverables.

Compliance, Risk & Audit Readiness

• Ensure all subcontract actions meet CPSR requirements, including documentation completeness, pricing support, competition justification, and regulatory compliance.
• Confirm federal requirements such as debarment verification, anti‑influence certifications, and vendor rating checks are completed and included.
• Monitor adherence to subcontract reporting, insurance certifications, security requirements, and ITAR/DPAS obligations where applicable.

Cross‑Functional Collaboration

• Partner with Contracts, Pricing, FP&A, and Program Teams to support proposals, funding actions, and subcontractor data calls.
• Serve as a point of contact for subcontractor inquiries, coordinating communications to ensure alignment with technical, financial, and contractual requirements.
• Provide guidance to junior subcontract administrators and assist in resolving compliance or processing issues.

Modification Processing

• Prepare, process, and finalize subcontract modifications including incremental funding, period‑of‑performance extensions, rate changes, labor category updates, and administrative adjustments.
• Ensure modifications are fully documented, aligned with Delegation of Authority (DOA) thresholds, and properly routed for approvals.

Qualifications

Required Skills and Experience

• Bachelors Degree and 5–8+ years of experience in federal subcontract administration
• Strong working knowledge of FAR, DFARS, CPSR standards, and federal procurement requirements
• Experience administering CPFF, T&M, FFP, IDIQ, and other subcontract types
• Proficiency with Costpoint and other procurement systems
• Demonstrated ability to analyze complex subcontract requirements and ensure compliance
• Strong communication skills and ability to collaborate with cross‑functional teams
• Ability to manage multiple subcontract actions in a fast‑paced environment

Preferred Skills and Experience

• Experience supporting VA, DHS, other agencies, or other federal customers
• Experience preparing procurement summaries, justification documentation, and compliance checklists
• Familiarity with service subcontracting
• Advanced knowledge of CPSR audit criteria and best practices

Posted Salary Range

USD $80,000.00 - USD $110,000.00 /Yr.

Employee Perks

• Employee Assistance Program (EAP)
• Corporate Discounts
• Learning & Development platform, to include certification preparation content
• Training, Education and Certification Assistance*
• Referral Bonus Program
• Internal Mobility Program
• Pet Insurance
• Flexible Work Environment

*Available to full‑time employees

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.