Subcontracts Administrator

Invictus International Consulting, LLC.; Alexandria (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

Invictus International Consulting, LLC. seeks a Subcontracts Administrator in Alexandria, VA to lead pre- and post-award subcontract activities and manage requests for quotes, proposals, and subcontracts with strict CPSR and FAR adherence.

The role requires US citizenship and the ability to obtain a Secret clearance. You will draft and negotiate subcontract terms, evaluate supplier proposals, and ensure documentation supports prime contracts while maintaining compliance with Invictus policies

Qualifications

• Bachelor's degree preferred with at least 3 years in a subcontracts role for a defense contractor.
• Experience negotiating various contract types (FFP, FFP LOE, CPFF, LOE, T&M, IDIQ).
• Knowledge of CPSR requirements and Federal Acquisition Regulations (FAR).
• US citizenship required with ability to obtain/maintain a Secret clearance.

Responsibilities

• Provide subcontract administration support, including pre- and post-award activities and subcontracts, modifications, and orders per Invictus policies and regulations.
• Create and issue RFPs and evaluate subcontractor proposals.
• Assist in reviewing prime solicitation requirements and draft subcontract packages for proposals.
• Adhere to the Invictus procurement process from RQ to subcontract/PO execution and CPSR-compliant file documentation.
• Provide guidance to requesters on subcontractor evaluation and due diligence for engagements and awards.
• Perform supplier evaluation and suggest post-award subcontractors.
• Manage Subcontract Agreement terms throughout the Period of Performance.
• Conduct price analyses and write narratives to support prime contracts.
• Negotiate NDAs, teaming, and license agreements, and manage terms and conditions.
• Oversee small business subcontracting plans and flow-down of prime contract requirements.

Skills

Negotiation

Contract governance

FAR knowledge

Regulatory compliance

Education

Bachelor's degree

Tools

CPSR documentation

FAR framework

Job description

Title: Subcontracts Administrator

Location: Alexandria, VA

US Citizenship Required: Yes

Clearance: Ability to obtain and maintain a Secret or higher security clearance

Responsibilities

• Provide subcontract administration support, including pre-and post-award subcontract administration and maintain responsibility for soliciting and administering subcontracts, modifications, and task and delivery orders in compliance with Invictus policies and federal regulations
• Create and issue RFPs and evaluate subcontractor proposals
• Assist in review of prime solicitation requirements and draft subcontract solicitation packages to support the prime proposal
• Adhere to the Invictus procurement process from the development of the Request for Quote through negotiations, and execution of a Subcontract Agreement and/or Purchase Order, while documenting the procurement file to ensure compliance with Contractor Purchasing System Review (CPSR) requirements and Invictus policies
• Provide guidance and information to requester that includes evaluation and due diligence of subcontractors for engagement and award
• Perform supplier evaluation and selection suggestion for post-award subcontractors
• Provide continuing communication and management of Subcontract Agreement terms and conditions throughout the Period of Performance
• Conduct price analysis evaluation of subcontractor proposals and write subcontract price analysis narratives to support prime contract requirements
• Negotiate non-disclosure agreements, teaming agreements, license agreement, terms, and conditions
• Manage small business subcontracting plans, flowing down appropriate prime contract and agency regulations administrators

Requirements

• Bachelor's degree preferred with at least three (3) years of experience in a subcontracts role supporting a defense contractor
• Knowledge of negotiating various contract types, including FFP, FFP LOE, CPFF, LOE, T&M, or IDIQ
• Knowledge of creating file documentation in compliance with CPSR requirements
• Working knowledge of Federal Acquisition Regulations (FAR)
• US citizenship required, with the ability to obtain and maintain a Secret security clearance

Equal Opportunity Employer/Veteran/Disabled