Subcontractor Administrator

Varstaff; Melbourne (FL); On-site; AUD 155,000 - 253,000; Full time

Job summary

Varstaff is seeking an experienced Indirect Subcontract Administrator (Level 2/3) to support Blue Origin in Melbourne, FL. This role focuses on administering complex subcontracts and long-term agreements, including MSAs and LTAs, for high-value components and major structures.

The ideal candidate has 3–5+ years in subcontract administration or procurement, strong negotiation/TT skills, and proficiency with SAP, Oracle, and Coupa in a fast-paced aerospace environment.

Qualifications

• Bachelor's degree in Supply Chain, Business, Engineering, or related field, or equivalent experience.
• Level 2: 3+ years of subcontract administration or procurement experience.
• Level 3: 5+ years of subcontract administration or procurement experience.
• Experience administering complex subcontracts and long-term agreements.
• Demonstrated experience with terms and conditions negotiation and management.
• Familiarity with milestone-based statements of work and performance-based payment structures.
• Strong negotiation, analytical, and communication skills.
• Proficiency with ERP/procurement systems (e.g., SAP, Oracle, Coupa).
• Ability to manage multiple complex priorities in a fast-paced environment.

Responsibilities

• Administer the full lifecycle of complex indirect subcontracts, from solicitation and award through closeout.
• Manage subcontracts for large components and assemblies, including cryogenic tanks, large structures, and major fabricated hardware.
• Develop, issue, and evaluate Requests for Proposal (RFPs) and conduct comprehensive proposal and cost/price analyses.
• Ensure subcontract terms align with prime contract flow-down requirements and company policies.
• Lead procurement and subcontract administration for high-value, large-scale components and structures.
• Coordinate with engineering, quality, and program teams to define technical requirements and acceptance criteria.
• Manage long-lead procurement strategies and supply continuity for critical large components.
• Negotiate, establish, and administer long-term agreements (LTAs) and Master Service Agreements (MSAs).
• Develop pricing structures, volume commitments, and performance frameworks for multi-year supplier relationships.
• Manage agreement renewals, amendments, and modifications.
• Draft, review, and negotiate subcontract terms and conditions to protect company interests and manage risk.
• Ensure appropriate flow-down of prime contract requirements, including regulatory and compliance clauses.
• Partner with Legal and Contracts teams to resolve complex terms and conditions issues.
• Develop and administer milestone-based statements of work (SOWs) for complex efforts.
• Establish performance milestones, deliverables, and associated payment schedules.
• Monitor subcontractor performance against milestones and manage milestone acceptance and payment authorization.
• Build and maintain strategic relationships with key subcontractors and suppliers.
• Resolve subcontract issues including performance concerns, schedule delays, scope changes, and disputes.
• Conduct regular supplier performance reviews and drive continuous improvement.
• Partner with internal stakeholders to ensure alignment on requirements, schedule, and budget.
• Ensure all subcontract activities comply with company policies, contractual requirements, and applicable regulations.
• Maintain accurate and complete subcontract files and documentation.
• Support audits, reviews, and reporting requirements.

Skills

Negotiation skills

Analytical skills

Communication skills

Prioritization

Contract administration

Education

Bachelor's degree or equivalent experience

Tools

SAP

Oracle

Coupa

Job description

Varstaff is searching for the following: Subcontractor Administrator III in Melbourne, Florida for Blue Origin.

Required Qualifications

• Bachelor's degree in Supply Chain, Business, Engineering, or related field, or equivalent experience
• Level 2: 3+ years of subcontract administration or procurement experience
• Level 3: 5+ years of subcontract administration or procurement experience
• Experience administering complex subcontracts and long-term agreements
• Demonstrated experience with terms and conditions negotiation and management
• Familiarity with milestone-based statements of work and performance-based payment structures
• Strong negotiation, analytical, and communication skills
• Proficiency with ERP/procurement systems (e.g., SAP, Oracle, Coupa)
• Ability to manage multiple complex priorities in a fast-paced environment
• Preferred Qualifications
• Experience procuring large components or major structures, such as cryogenic tanks, pressure vessels, or large fabricated assemblies
• Experience in aerospace, defense, or other highly regulated manufacturing environments
• Familiarity with Master Service Agreements and long-term supply agreements
• Knowledge of aerospace quality standards and procurement compliance requirements (e.g., ITAR/EAR)
• Professional certification (e.g., CPM, CPSM, NCMA CFCM/CPCM, or equivalent)

About the Role

Blue Origin is seeking an experienced Level 2/3 Indirect Subcontract Administrator (Contractor) to support our subcontract management operations. This role is responsible for administering complex subcontracts and agreements, with specialized focus on large component procurement-including cryogenic tanks and larger structures-as well as long-term agreements, Master Service Agreements (MSAs), and milestone-based statements of work. The ideal candidate will bring strong contract administration expertise, negotiation skills, and the ability to manage high-value, complex subcontract relationships in a fast-paced aerospace environment.

Subcontract Administration

• Administer the full lifecycle of complex indirect subcontracts, from solicitation and award through closeout
• Manage subcontracts for large components and assemblies, including cryogenic tanks, large structures, and major fabricated hardware
• Develop, issue, and evaluate Requests for Proposal (RFPs) and conduct comprehensive proposal and cost/price analyses
• Ensure subcontract terms align with prime contract flow-down requirements and company policies

• Lead procurement and subcontract administration for high-value, large-scale components and structures
• Coordinate with engineering, quality, and program teams to define technical requirements and acceptance criteria
• Manage long-lead procurement strategies and supply continuity for critical large components

Long-Term Agreements & Master Service Agreements

• Negotiate, establish, and administer long-term agreements (LTAs) and Master Service Agreements (MSAs)
• Develop pricing structures, volume commitments, and performance frameworks for multi-year supplier relationships
• Manage agreement renewals, amendments, and modifications

Terms & Conditions Management

• Draft, review, and negotiate subcontract terms and conditions to protect company interests and manage risk
• Ensure appropriate flow-down of prime contract requirements, including regulatory and compliance clauses
• Partner with Legal and Contracts teams to resolve complex terms and conditions issues

Milestone-Based Statement of Work Management

• Develop and administer milestone-based statements of work (SOWs) for complex efforts
• Establish performance milestones, deliverables, and associated payment schedules
• Monitor subcontractor performance against milestones and manage milestone acceptance and payment authorization

• Build and maintain strategic relationships with key subcontractors and suppliers
• Resolve subcontract issues including performance concerns, schedule delays, scope changes, and disputes
• Conduct regular supplier performance reviews and drive continuous improvement
• Partner with internal stakeholders to ensure alignment on requirements, schedule, and budget

Compliance & Documentation

• Ensure all subcontract activities comply with company policies, contractual requirements, and applicable regulations
• Maintain accurate and complete subcontract files and documentation
• Support audits, reviews, and reporting requirements