Subcontract & Supplier Registration Specialist ACO

AZCO; Appleton (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

AZCO is seeking a Staff Subcontract & Supplier Registration Specialist in Appleton, WI to prepare Subcontracts, negotiate terms, and ensure compliance with administrative requirements. The role also registers new suppliers in ERP, maintains registrations, and coordinates with Legal and Project teams.

The position emphasizes attention to detail, data accuracy, and strong communication skills to support procurement activities and supplier management.

Qualifications

• High School Diploma/GED with 12 years of related experience, or Associate Degree with 10 years of related experience.
• Strong analytical skills, including data interpretation.
• Excellent written and verbal communication skills.
• Knowledge of industry accepted small/diverse business classifications.
• Proficient in Microsoft Office; including macros, Outlook, and Adobe Acrobat.

Responsibilities

• Prepare, review, modify, and finalize Subcontracts in line with company policy.
• Identify and include flow-down terms from customer contracts to Subcontracts.
• Maintain Subcontracts records and follow up on execution and admin requirements.
• Maintain and update Subcontract templates per legal direction and ensure proper versions.
• Prepare and issue Standing Agreements to Subcontractors who qualify.
• Register new suppliers in ERP and manage registrations, including expirations.
• Work with third-party providers and suppliers to ensure compliance with Subcontract and supplier registration requirements.
• Process Comdata P-Cards
• Review and process Subcontract invoices after verifying execution and COI/Lien Waiver.
• Monitor data and reports for accuracy; ensure quality assurance on data.
• Perform other duties as assigned and comply with policies.

Skills

Analytical skills

Written and verbal communication

Small/diverse business classifications

Database & reporting tools

Microsoft Office

Oracle

Education

High School Diploma/GED

Associate Degree in Business or related field

Tools

Oracle

Job description

Description

The Staff Subcontract & Supplier Registration Specialist will prepare and issue all Company Subcontracts and work with Subcontractors to achieve timely execution of Subcontracts and compliance with administrative Subcontract requirements. This person will register new and potential Suppliers through the Company's defined procedures and maintain Supplier Registrations in ERP system.

• Work with Legal, Project Managers and Project Manager Assistants to prepare, review, modify, facilitate the negotiation of and finalize Subcontracts in accordance with company policy.
• Assure that customer contract terms and conditions that must be flowed down to Subcontracts are identified and included in Subcontracts as required.
• Maintain records of Subcontracts and follow-up on Subcontract execution and administrative requirements.
• Maintain Subcontract templates, modify templates as directed by legal counsel, and assure proper template versions are utilized in issuing Subcontracts.
• Prepare and issue Standing Agreements to Subcontractors who qualify to have such agreements issued.
• Register new and potential suppliers in accordance with company policy via ERP system and maintain expired registrations of current suppliers.
• Work with third-party service provider and suppliers to assure compliance with Subcontract and supplier registration insurance requirements.
• Order and maintain Comdata P-Cards.
• Complete new supplier credit applications.
• Receive, edit, and execute Bare Rental Equipment Agreements.
• Work with company’s insurance company to obtain Certificate of Insurance for applicable Bare Rental Equipment Agreements.
• Monitor Accounts Payable system to process Subcontract invoices by verifying the Subcontract has been executed and the COI and Lien Waiver received.
• Monitor and analyze data and reports to ensure reporting accuracy. Responsible for quality assurance on data and reports.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• High School Diploma/GED and 12 years of related experience required.
• Or Associate Degree in Business or related field and 10 years of related experience required.
• Strong analytical skills, including data interpretation.
• Strong written and verbal communication skills.
• Strong knowledge in industry accepted small/diverse business classifications.
• Maintaining database and reporting programs, tools and functionality.
• Proficient in Microsoft Office; including experience with developing & executing macros, Outlook, and Adobe Acrobat.
• Previous Oracle experience preferred.
• Self-starter, proficient in time management to handle deadline pressure and multiple assignments simultaneously.
• Excellent attention to detail and organizational skills.
• Strong interpersonal skills and ability to work collaboratively in a team environment.

Job

Procurement

Primary Location

US-WI-Appleton

Schedule

Full-time

Travel

No

Req ID

264628

Job Hire Type

Experienced

#ACO N/A