Subcontract Representative 2/3

N3B Los Alamos, LLC; Los Alamos (NM); On-site; USD 70,000 - 110,000; Full time

Job summary

N3B Los Alamos, LLC seeks a Subcontract Representative to manage subcontracts for low to high-hazard work, ensuring safety, security and quality compliance under contract terms.

The SR reports to SP&I and coordinates with program managers and STRs, develops statements of work, and processes requisitions and subcontract modifications to support project priorities.

Qualifications

• Bachelor's degree in a closely related field with 3+ years of related experience (Level 2) or 5+ years (Level 3).
• DOE or government setting experience preferred.

Responsibilities

• Manage supplies, maintenance or service subcontracts in accordance with policy.
• Coordinate subcontract assigned by designating authority.
• Develop statements of work, contract exhibits, and schedules.
• Develop and submit requisition packages and subcontract modifications.
• Coordinate with STR and stakeholders on pre-bid activities and execution schedule.

Skills

Subcontract policies

Project management

Problem solving

Interpersonal skills

Communication

Education

Bachelor's degree

Job description

Position Summary

The Subcontract Representative (SR) is the point of contact for all of the managerial aspects of the subcontract for low, moderate or high-hazard work and is responsible for oversight of a subcontractor's performance to include the safety, security, and quality requirements under a subcontract.

This is a matrixed position reporting to the Senior Manager, Subcontractor Representative in Strategic Planning and Integration (SP&I) As the "home" organization, SP&I is responsible for developing the policies, procedures and systems that will be implemented across the project and ensuring that those policies, procedures and systems are appropriately implemented by the SRs. SP&I will also be responsible for training and qualification of the personnel. SRs will take day-to-day direction from the N3B operations programs (ER and CH-TRU) to ensure they are supporting the priorities of the programs.

This position requires creativity and flexibility to meet new challenges and the expertise to apply appropriate solutions efficiently.

Major Duties & Responsibilities

Duties to Include, but are not limited to:

• Responsible for the management of supplies, maintenance or service subcontracts in accordance with N3B Subcontract Management program and Acquisition Management policies and procedures.
• Responsible for the coordination of a given subcontract assigned by designating authority.
• Facilitates the development of statements of work, contract exhibits, technical evaluations and schedules.
• Develops and submits requisition packages and subcontract modifications to N3B Acquisitions Management.
• Coordinates with field Subcontract Technical Representative (STR), stakeholders and requestors on pre-bid walk downs, meetings, prejobs and excecution schedule as required.
• Provides oversight of subcontract compliance with safety, quality, cost, schedule, security and environmental performance within the terms of the contract.
• Track deliverables as required by the subcontract.
• Performs accounting duties to include accruals, man-hour reports and invoice reviews and approvals.
• Coordinates subcontractor badging, training, translucent dosimitry (TLD), submittals and approvals.
• Tracks subcontract Period of Performance and funding.
• Maintains a current field file containing all documentation related to the subcontract.
• Supports subcontract close out activities.
• Participates and provides leadership within a team to develop and improve N3B procurement processes through creative and innovative ideas.
• Performs additional duties as assigned.

Education & Experience

Level 2

A Bachelor's degree in a closely related field or a closely related field with at least three (3) years of related experience. However, a combination of education and relevant experience wherein the knowledge, skills, and abilities to perform the position's duties and responsibilities have been adequately demonstrated is acceptable.

Level 3

A Bachelor's degree in a closely related field or a closely related field with at least five (5) years of related experience. However, a combination of education and relevant experience wherein the knowledge, skills, and abilities to perform the position's duties and responsibilities have been adequately demonstrated is acceptable.

Preferred Qualifications

• Experience working within the Department of Energy community or other government setting

Knowledge, Skill, & Ability

LEVEL 2

• Knowledge of subcontract policies, procedures, and government regulations affecting subcontract management.
• Knowledge and ability to develop and apply advanced principles, concepts and techniques of project management.
• Skilled and ability to perform complex and critical tasks to solve problems.
• Strong interpersonal and communication skills to partner and build teams.
• Skilled in preparing and presenting oral and written reports.

LEVEL 3

• Woking knowledge of subcontract policies, procedures, and government regulations affecting subcontract management.
• Working knowledge and ability to develop and apply advanced principles, concepts and techniques of project management.
• Skilled and ability to perform complex and critical tasks to solve problems.
• Strong interpersonal and communication skills to partner and build teams.
• Working skilled in preparing and presenting oral and written reports.

BUSINESS ASSOCIATION

Level 2

Frequent internal company and external contacts. Represents organization on specific projects.

Level 3

Represents organization as a prime contact on contacts or projects. Interacts with senior internal and external personnel on significant matters often requiring coordination between organizations.

IMPACT

Level 2

Contributes to the completion of organizational projects and goals. Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.

Level 3

Exerts some influence on the overall objectives and long-range goals of the organization. Erroneous decisions or failure to achieve objectives would normally have a serious effect upon the administration of the organization.

Working Conditions & Physical Requirements

• Individuals must be able to perform the essential functions of the job with or without reasonable accommodation.
• This position works in an office environment with low noise level due mostly to office equipment.
• While performing the duties of this job, the employee is regularly required to sit, walk, stand, and occasionally climb or balance, squat, stoop, twist, turn, push, pull, kneel, crouch, crawl, and reach with hands and arms.
• This position frequently must lift and/or move up to 10 pounds and infrequently must lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
• Hearing requirements include ability to listen and respond appropriately to conversations in person, virtually, and over the phone.
• Electrical hazards and other minor potential hazards normally found in an office environment are anticipated.
• Field activities may require walking on uneven terrain and working in unfavorable weather which could lead to heat or cold stress conditions.

Additional Qualifications

• Maintains required safety, security and operational training; assure procedural and regulatory compliance; make safety, security and quality an integral part of every task; including stopping and pausing work if job is unsafe or compromises security.
• This position will ensure all activities and operations are performed in a safe and deliberate manner to include protecting the confidentiality and integrity of Personally Identifiable Information (PII).

We are an Equal Opportunity Employer and we do not discriminate based on race, color, religion, national origin, sex, disability, sexual orientation, or age.

Newport News Nuclear BWXT Los Alamos (N3B) manages the 10-year, $2.1 billion Los Alamos Legacy Cleanup Contract for the U.S. Department of Energy, Office of Environmental Management, Los Alamos Field Office.

N3B is a limited liability company owned by Huntington Ingalls Industries (HII) Nuclear and BWX Technologies, joined by our critical subcontractors Longenecker and Associates and Tech2 Solutions.