Subcontract Administrator (Defense Programs)

ITC Defense; Lexington Park (MD); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Employer Supplemental Health Insurance

Employer Paid Dental and Vision

Job summary

ITC Defense Corp. in Lexington Park, MD, is seeking a detailed Subcontracts Administrator to manage cradle-to-grave subcontract activities for DoD programs.

You will lead pre-award and post-award actions, ensure FAR/DFARS compliance, support proposals, and strengthen purchasing processes. Ideal candidates have 4+ years in government subcontracting, strong organizational and communication skills, and proficiency with MS Office.

Qualifications

• U.S. Citizenship required.
• Bachelor’s degree in a related field.
• Minimum 4 years of subcontract administration experience in government contracting.
• Working knowledge of FAR and DFARS regulations and Government contract types.
• Experience performing price/cost analysis.
• Experience supporting defense contracts.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Administer subcontracts, task orders, and modifications from cradle-to-grave.
• Prepare and release RFQ/RFP and perform price analysis.
• Prepare, negotiate, and administer NDAs, Teaming Agreements, subcontracts and modifications.
• Ensure proper flow-down of prime contract requirements and clauses.
• Maintain subcontract files and ensure documentation meets audit readiness standards.
• Ensure subcontracts comply with FAR, DFARS, and company policies.
• Perform and document subcontractor due diligence and compliance packages.
• Assist in development and implementation of purchasing procedures and processes.
• Monitor subcontractor performance, deliverables, funding, and reporting.
• Track subcontract funding and support the reconciliation of subcontractor invoices.
• Support resolution of subcontract disputes and audit activities.
• Serve as liaison between ITC and subcontractors on contractual matters.
• Participate in program reviews and proposal support.
• Provide guidance to internal teams on subcontract terms and requirements.

Skills

Attention to detail

Communication skills

Organizational skills

Multitasking

MS Office

Education

Bachelor’s degree

Tools

MS Office Suite (Excel/Word/PowerPoint)

Job description

Location: Lexington Park, MD

Position: Subcontract Administrator (Defense Programs)

Overview

ITC Defense Corp. is seeking a detail-oriented Subcontracts Administrator to support our growing portfolio of Department of Defense programs. This role is ideal for a motivated professional who thrives in a fast-paced small business environment and enjoys owning the full lifecycle of subcontract administration. The Subcontracts Administrator will lead pre-award and post-award subcontract activities, ensure compliance with FAR/DFARS requirements, support proposal efforts, and help strengthen ITC’s purchasing system and processes.

Responsibilities

• Administer subcontracts, task orders, and modifications from cradle-to-grave.
• Prepare and release Requests for Quote/Proposal (RFQ/RFP) and perform price analysis.
• Prepare, negotiate, and administer agreements such as Non-Disclosure Agreements (NDAs), Teaming Agreements, subcontracts and modifications, etc.
• Ensure proper flow-down of prime contract requirements and clauses.
• Maintain subcontract files and ensure documentation meets audit readiness standards.

• Ensure subcontracts comply with FAR, DFARS, and company policies.
• Perform and document subcontractor due diligence and compliance packages.
• Assist in development and implementation of purchasing procedures and processes.

• Monitor subcontractor performance, deliverables, funding, and reporting.
• Track subcontract funding and support the reconciliation of subcontractor invoices.
• Support resolution of subcontract disputes and audit activities.
• Serve as liaison between ITC and subcontractors on contractual matters.
• Participate in program reviews and proposal support.
• Provide guidance to internal teams on subcontract terms and requirements.
• Other duties as assigned.

Minimum Qualifications

• U.S. Citizenship required.
• Bachelor’s degree in a related field.
• Minimum 4 years of subcontract administration experience in government contracting.
• Working knowledge of FAR and DFARS regulations and Government contract types.
• Experience performing price/cost analysis.
• Experience supporting defense contracts.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Preferred Qualifications

• Experience supporting or preparing for a Contractor Purchasing System Review (CPSR).
• Professional certifications such as CPCM, CFCM, or DAWIA.
• Experience with the Navy, Missile Defense Agency, Foreign Military Sales, or security cooperation.
• Experience supporting complex proposals.
• Personnel security clearance.

Why work at ITC Defense:

• Employer Supplemental Health Insurance
• Employer Paid Dental and Vision Insurance
• Employer Paid Life and AD&D Insurance
• 3% Biweekly 401(k) Contribution
• Paid Time Off
• Tuition and Certification Reimbursement
• Competitive Salaries with Performance Incentives
• A positive working environment with supportive teammates and leadership

Compensation

For individuals assigned and/or hired to work in Maryland, ITC Defense is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the State of Maryland and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and delivery model. A reasonable estimate of the range is $80,000.00 - $110,000.00 annually.

You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

Equal Opportunity Employment

ITC Defense Corp. is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or protected veteran status. U.S. Citizenship is required for most positions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. Employment with ITC is at-will.

Accessibility

Candidates must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation for purposes of participating in the application/selection process with ITC. Please refer to our website www.itcdefense.com/careers for further information on all our EEO/VEVRAA policies.

Thank you for your interest in ITC Defense!