Subcontract Administrator

Bosch Building Technologies North America; Phoenix (AZ); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K with company match

Life/AD&D/LTD

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Job summary

Bosch Building Technologies North America seeks a Subcontractor Administrator to support subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness.

Responsibilities include coordinating pre-qualification, administering Master Agreements, reviewing modifications, managing licenses, COI, lien

Qualifications

• 3+ years in construction environment focusing on insurance, contract management or compliance.
• Experience handling subcontractor licenses, COI, lien releases and endorsements.
• Ability to manage audit-ready files and respond to audit requests.

Responsibilities

• Coordinate subcontractor pre-qualification processes.
• Administer and distribute Master Agreements for subcontractors.
• Review agreement modifications and provide interpretation to Ops team.
• Manage compliance documents including licenses, COI, endorsements and lien releases.
• Issue Work Authorizations and Change Orders.
• Process subcontractor monthly invoices.
• Assist subcontractors and Bosch PMs with inquiries.
• Support month-end and year-end close activities.
• Monitor Certified Payroll and OCIP compliance.
• Maintain audit files and support audits.
• Stay current with subcontract procedures and practices.
• Tackle special projects as assigned.

Skills

MS Office proficiency

Contract management

Compliance documentation

Attention to detail

multitasking / deadline oriented

Education

Bachelor’s Degree in Business Administration / Contract Management or related field

Tools

Microsoft D365

Job description

Job Summary:

Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness.

Responsibilities

• Coordinate and manage the Subcontractor pre-qualification process
• Administer and distribute Master Agreements for Subcontractors
• Review Agreement modifications providing advice and interpretation to Ops team
• Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases
• Issue Work Authorizations & Change Orders
• Review and process Subcontractor monthly invoices
• Review of Contracts for Subcontractor
• Assist Subcontractors & Bosch PM’s with contract or status inquiries
• Support month-end and year-end close activities
• Monitor timely submission of Certified Payroll & OCIP as related to compliance
• Maintain compliant audit files and support internal and external audit requests
• Maintain current knowledge of relevant subcontract procedures and practices
• Special projects as assigned
• Other duties as assigned

Required Qualifications

• At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance.
• Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases.
• Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests.
• Demonstrated ability to work under pressure, multi-task, and meet deadlines.
• Strong organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities.
• Customer service-focused mindset to assist Subcontractors and internal teams with inquiries.
• Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders.
• Construction projects accounting experience

Preferred Qualifications

• Bachelor’s Degree in Business Administration, Contract Management, or a related field.
• At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance.
• Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP).
• Knowledge of subcontractor procedures, practices, and compliance standards.
• Familiarity with month-end and year-end close activities in a contract or compliance environment.
• Previous experience managing and interpreting Master Agreements or agreement modifications.
• Experience supporting special projects related to contract or compliance management.
• Experience with Microsoft D365.

Physical Demands

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information

• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary
• Travel Requirements: Local if needed
• Benefits:
  • Medical
  • Dental
  • Vision
  • Flexible Spending Accounts
  • 401K w/ company match
  • Life/AD&D/LTD
  • Paid Vacation/Sick/Holidays
  • Employee Assistance Program
  • Pet Insurance

Equal Employment Opportunity Statement

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at [e-mail]. Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only.

Future sponsorship is unavailable. U.S. work authorized individuals only.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled