Sub-Fabrication Project Coordinator

Cooper Steel, Inc.; Shelbyville (TN); On-site; USD 52,000 - 68,000; Full time

Job summary

Cooper Steel in Shelbyville, TN seeks a Sub-Fabrication Project Coordinator to provide administrative and project coordination support to the Sub-Fabrication PM team. You will help ensure outsourced fabrication projects are organized, documented, and progressing according to requirements, coordinating with internal teams and sub-fabricators.

The role emphasizes document control, NCR tracking, and purchase/change order processing, with a mix of office tasks and cross-functional communication to

Qualifications

• High School diploma or GED required.
• Associates Degree in Construction Management or related field preferred.
• 1–5 years' experience in construction, structural steel fabrication, or project coordination preferred.

Responsibilities

• Prepare, organize, and distribute drawing submittal packages to sub-fabricators with current revisions.
• Maintain accurate project documentation including logs, submittals, revisions, and correspondence.
• Receive, file, and track NCRs from field teams and document resolution.
• Review shipping tickets and verify material quantities and piece marks.
• Prepare and process purchase orders, change orders and related docs for sub-fabricators.
• Manage RFIs and clarification requests from sub-fabricators and track responses.
• Identify missing materials and shipping discrepancies and coordinate follow-up.
• Maintain organized electronic project files throughout the project lifecycle.
• Prepare project updates and reports to support coordination.
• Other duties as assigned.

Skills

Interpersonal skills

Detail oriented

Communication skills

Problem solving

Multitasking

Education

High School diploma or GED

Associates Degree in Construction Management or related field

Tools

Tekla

Blue Beam

Trimble

Outlook

Word

Excel

Job description

The Sub-Fabrication Project Coordinator provides administrative and project coordination support to the Sub-Fabrication Project Management team to help ensure outsourced fabrication projects are organized, documented, and progressing according to project requirements. This position works closely with internal teams and external sub-fabricators to ensure accurate information is communicated, project records are maintained, and outstanding items are addressed in a timely manner.

PRIMARY DUTIES AND RESPONSIBILITIES

• Prepare, organize, and distribute drawing submittal packages to sub-fabricators, ensuring all required documents and current revisions are included
• Maintain accurate project documentation, including drawing logs, submittals, revisions, correspondence, and other related to sub fabrication
• Receive, file, and track non-conformance reports (NCRs) from field teams, ensuring issues are communicated to the appropriate Sub-Fabrication Project Managers and documentation is maintained through resolution
• Assist Sub-Fabrication Project Managers with reviewing shipping tickets, verifying material quantities and piece marks, and identifying discrepancies between shipping documents and project requirements
• Prepare and process purchase orders, change orders, and related documentation for sub-fabricators as directed by the Sub-Fab Project Managers and in accordance with company approval procedures.
• Received and communicate detailing questions, Requests for Information (RFIs), and clarification requests from sub-fabricators to the appropriate internal teams, tracking responses and distributing information as needed.
• Assist with identifying missing materials, incomplete shipments, and shipping discrepancies, documenting concerns and coordinating follow-up with the appropriate parties
• Maintain organized electronic project files and ensure documentation is accurate, accessible, and updated throughout the project lifecycle.
• Assist Sub-Fab Project Managers with preparing project updates, reports and other documentation as needed to support project coordination and communication
• Other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High School diploma or GED is required.

Associates Degree in Construction Management, Business Administration, or related field is preferred

1-5 years of experience in construction, structural steel fabrication, project coordination, purchasing, or administrative support is preferred

OTHER SKILLS

Strong interpersonal skills; detail oriented; ability to communicate effectively with a diverse range of individuals; self-motivated and capable of working independently within a team; good judgment; critical thinking; problem solving skills; ability to handle multiple tasks simultaneously; computer literate with working knowledge of Outlook, Word and Excel; ability to learn new systems such as Tekla, Blue Beam, Trimble; ability to work effectively with others; ability to adapt in a fast paced environment; good prioritization skills; ability to work effectively under pressure and respond to changing demands of handling multiple job duties and frequent interruptions; must possess a high level of professionalism and confidentiality.

WORK ENVIRONMENT

Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions. Able to sit for long periods of time.

Cooper Steel is an equal opportunity workplace and an affirmative action employer.

All applicants will be considered for employment without regard to race, color, religion, sex, gender identity, national origin, veteran status, disability status, or any other factors. All employment is decided on the basis of qualifications, merit, and business need.