Studios & Creative Operations Coordinator

Future Publishing Limited; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Uncapped leave

Profit share bonus

Refer a friend

Well-being support

Share incentive plan

Job summary

Future Publishing Limited in New York is seeking a Studio Operations Coordinator to keep our studio operations organized, compliant, and efficient. You will help with resourcing, traffic coordination, and maintaining dashboards using spreadsheets and Google Workspace.

The role is hybrid: three days in the New York office and two from home. You will manage budgets, purchase orders, invoices, supplier onboarding, and cross‑functional requests, supporting senior stakeholders across our US hub.

Qualifications

• Experience coordinating studio, production, or business operations in a media environment.
• Strong skills in spreadsheets and digital project management systems.
• Written communication skills with experience organizing action items across senior stakeholders.
• Ability to handle confidential budget, contract, and personnel information with discretion.

Responsibilities

• Maintain studio resourcing trackers, utilization snapshots, and freelance roster databases.
• Help organize studio operating rhythms, including agendas, meeting notes, and action tracking.
• Process freelance onboarding, contract routing, deal memos, and vendor setup.
• Track purchase orders, vendor invoices, and studio operational spending against budgets.
• Coordinate facilities, equipment bookings, and edit suite scheduling for the US hub.
• Route cross-functional Legal, Compliance, Rights, and Licensing requests to right owners.

Skills

Studio operations

Budget tracking

Vendor onboarding

Project coordination

Stakeholder communication

Multitask management

Tools

Google Workspace

Spreadsheet software

Job description

We're Future, a global leader in specialist media. Our people bring our trusted brands to life, helping millions of people discover expert content that informs, inspires, and drives action. As a pioneering multiplatform media powerhouse, we provide expert content and technology that build valuable communities across all channels.

Future Studios is our global content studio and the central engine for video, social, and audio production. We build serialized IP and franchises while developing on-camera talent and creators. Operating across our New York and UK hubs, we treat content as revenue infrastructure. You'll join an innovative environment that powers video content across all our market-leading brands.

What you'll do

Reporting to the Executive Director, Studio Operations (Global), you'll keep our studio operations organized, compliant, and efficient. You'll assist with resourcing, traffic coordination, and maintaining operational dashboards for senior management. Daily, you'll use spreadsheets, project management software, and Google Workspace to track budgets, purchase orders, and invoices.

• Maintain studio resourcing trackers, utilization snapshots, and freelance roster databases.
• Help organize studio operating rhythms, including agendas, meeting notes, and action tracking.
• Process freelance onboarding, contract routing, deal memos, and vendor setup.
• Track purchase orders, vendor invoices, and studio operational spending against budgets.
• Coordinate facilities, equipment bookings, and edit suite scheduling for the US hub.
• Route cross-functional Legal, Compliance, Rights, and Licensing requests to right owners.

What you’ll bring

• Experience coordinating studio, production, or business operations in a media environment.
• Strong skills in spreadsheets and digital project management systems.
• Written communication skills with experience organizing action items across senior stakeholders.
• Ability to handle confidential budget, contract, and personnel information with discretion.
• Familiarity with vendor onboarding, invoice tracking, and purchase order administration.
• Ability to manage multiple project timelines and deadlines simultaneously.

Minimum Requirements

• Experience using spreadsheets and digital project management software for tracking operations.
• Ability to work a hybrid schedule from our New York office.

What's In It For You

The expected range for this role is $70,000 - $75,000

As well as more great perks, including:

• Uncapped leave, because we trust you to manage your workload and time
• When we hit our targets, enjoy a share of our profits with a bonus
• Refer a friend and get rewarded when they join Future
• Well-being support with access to our Colleague Assistant Programs
• Opportunity to purchase shares in Future with our Share Incentive Plan

Internal job family level C6

This is a Hybrid role from our New York Office, working 3 days from the office, 2 from home

Who We Are

We're Future, the global leader in specialist media. With over 3,000 employees working across 200+ media brands, Future is a prime destination for passionate people worldwide looking to consume trusted, expert content that educates and inspires action - both online and off - through our specialist websites, magazines, events, newsletters, podcasts and social spaces.

We've got ambitious plans that further build on our growth momentum and unlock new opportunities – and we're looking for driven people who want to be a part of it!

Our Future, Our Responsibility: Inclusion and Diversity at Future

We embrace and celebrate diversity, making it part of who we are.

Different perspectives spark ideas, fuel creativity, and push us to innovate. We're building a workplace where we value, respect, and empower everyone to thrive.

When it comes to hiring, we keep it fair and inclusive, welcoming talent from every walk of life. It's not just about what you bring to the table — it's about making sure the table has room for everyone.

Because a diverse team isn't just good for business. It's the Future.

Find out more about Our Future, Our Responsibility on our website.

Please let us know if you need any reasonable adjustments made so we can give you the best experience!

#LI-Hybrid