Studio Programs Coordinator

Boca Raton Museum of Art, Inc; Boca Raton (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Boca Raton Museum of Art is seeking a Studio Programs Coordinator to support the Art School’s day-to-day operations, including course registration, scheduling, and evaluation, while helping grow youth and adult studio programs.

Reporting to the Associate Director of the Art School, the coordinator will manage internal systems, communication workflows, and data processes, ensuring an excellent experience for students, faculty, and community partners while contributing to curriculum development

Qualifications

• Bachelor’s degree in art, art education, arts administration, or a related field.
• Minimum of 3 years of administrative or program coordination experience in an educational, nonprofit, or arts environment.
• Exceptional organizational and communication skills, with the ability to manage multiple priorities in a fast-paced setting.
• Comfort working directly with the public, including children, families, and adult learners.
• Ability to work occasional evenings and weekends.

Responsibilities

• Set up all courses and workshops in the scheduling and registration system, ensuring accuracy in dates, fees, descriptions, and faculty assignments.
• Monitor enrollments and waitlists, recommending additions, cancellations, or room changes as needed.
• Coordinate the Art School’s room usage schedule to optimize instructional space for courses, rentals, and events.
• Maintain historical data on course offerings, enrollment trends, and room utilization to inform planning.
• Serve as the first point of contact for prospective and current students, responding to inquiries with professionalism and warmth.
• Support walk-in registrations, refunds, transfers, and special requests, ensuring smooth transactions and clear communication.
• Troubleshoot enrollment or scheduling issues in collaboration with students and faculty, resolving conflicts diplomatically and efficiently.
• Support planning and delivery of youth and teen programs, including summer intensives and curriculum development.

Skills

Administrative coordination

Customer service

Communication skills

Multitasking

Education

Bachelor’s degree in art, art education, arts administration, or related field

Tools

Arlo

Salesforce

Job description

This is a full time, 40 hours per week position.

Position Overview

The Studio Programs Coordinator supports the dynamic operations of the Boca Raton Museum of ArtSchool by managing the day-to-day logistics of course registration, scheduling, and evaluation while also contributing to the strategic development of youth and adult studio programs. The role combines administrative coordination with programmatic planning, and is responsible for ensuring a positive experience for students, faculty, and community partners.

Reporting to the Associate Director of the Art School, the Coordinator oversees internal systems, communication workflows, and data processes that support enrollment, scheduling, studio classroom usage, and student satisfaction. The ideal candidate will be detail-oriented, people-focused, and equally adept at managing systems and supporting programmatic growth.

General Responsibilities

Program Coordination & Scheduling

• Set up all courses and workshops in the scheduling and registration system, ensuring accuracy in dates, fees, descriptions, and faculty assignments.
• Monitor enrollments and waitlists, recommending additions, cancellations, or room changes as needed.
• Coordinate the Art School’s room usage schedule to optimize instructional space for courses, rentals, and events.
• Maintain historical data on course offerings, enrollment trends, and room utilization to inform planning.

Registration & Customer Service

• Serve as the first point of contact for prospective and current students, responding to phone, email, and in-person inquiries with professionalism and warmth.
• Support walk-in registrations, refunds, transfers, and special requests, ensuring smooth transactions and clear communication.
• Troubleshoot enrollment or scheduling issues in collaboration with students and faculty, resolving conflicts diplomatically and efficiently.

Faculty & Curriculum Support

• Support planning and delivery of youth and teen programs, including summer intensives and innovation-focused curricula.
• Contribute to curriculum development, project design, and cross-disciplinary programming in collaboration with teaching faculty.
• Coordinate the Art Afterschool program throughout the school year, including curriculum planning, supply ordering, program support for contract teaching artists, and the exhibition of participant artwork.
• Represent the Art School at community outreach events and open houses to promote youth offerings.

Program Evaluation & Improvement

• Develop and implement evaluation tools to assess student satisfaction, instructional effectiveness, and program outcomes.
• Analyze participation data and feedback to inform improvements in course offerings and service delivery.
• Support grant reporting and donor communications related to Art School programs.

Qualifications

Required:

• Bachelor’s degree in art, art education, arts administration, or a related field.
• Minimum of 3 years of administrative or program coordination experience in an educational, nonprofit, or arts environment.
• Exceptional organizational and communication skills, with the ability to manage multiple priorities in a fast-paced setting.
• Comfort working directly with the public, including children, families, and adult learners.
• Ability to work occasional evenings and weekends.

Preferred:

• Experience in studio art or familiarity with art education practices.
• Proficiency with database and registration systems (Arlo, Salesforce, or similar).
• Spanish language skills a plus.

Boca Raton Museum of Art
501 Plaza Real
Boca Raton Florida 33432
561-392-2500

The Art School