Executive & Administrative Support

Something Special Studios; New York, Northern (NY, KY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive health coverage

401(k) with company contribution

Company-paid life insurance

Generous paid time off

Summer Fridays

Flexible sick leave

Hybrid working — 4 Days in Office / 1

Yearly profit sharing program

Performance-based bonus

Job summary

Something Special Studios in New York looks for a Studio Coordinator to manage the NY studio, team, and day-to-day operations. You will own the studio experience, support onboarding, coordinate meetings and travel, and assist leadership with various projects.

The role requires 1–3 years in a related field, exceptional organization, and comfort with Google Workspace. The position offers a hybrid work model (4 days in office, 1 remote) and comprehensive benefits.

Qualifications

• 1–3 years of experience in a creative studio, agency, office coordination, administrative, hospitality, or similar role.
• Exceptionally organized with excellent attention to detail.
• Proactive and resourceful, takes ownership to get things done.
• Balances recurring responsibilities with unexpected requests and changing priorities.
• Warm, personable, and confident with a range of stakeholders from new hires to senior clients.
• Strong written and verbal communication skills.
• Comfortable coordinating multiple calendars, meetings, and travel.
• Good judgment and discretion with confidential information.
• Familiar with Google Workspace and quick to learn new tools.
• Interest in creative culture, design, fashion, art, or related industries is a plus.

Responsibilities

• Own the day-to-day running and organization of the New York studio.
• Manage studio needs including supplies, mail, deliveries, equipment, and vendors.
• Conduct regular studio walkthroughs to ensure space is tidy and functioning.
• Coordinate with building management and manage visitor access.
• Welcome clients, candidates, freelancers, and guests to the studio.
• Manage packages, documents, couriers, and shipments.
• Coordinate disposal, storage, or donation of materials after productions.
• Improve studio organization and efficiency.

Skills

Highly organized

Calendar management

Communication skills

Team coordination

Tools

Google Workspace

Job description

Something Special Studios (SSS*) is a creative company with studios in New York and Los Angeles. We partner with some of the world’s most exciting brands to create culturally relevant work across strategy, creative, design, experiences, and production.

We’re a collaborative, fast-moving team, and we’re looking for a highly organized and proactive Studio Coordinator to help keep our New York studio, team, and day-to-day operations running smoothly.

The Role

The Studio Coordinator sits at the heart of the studio and plays an important role in making sure our space, people, and leadership team are supported and organized.

This is a varied and hands-on role for someone who is naturally proactive, resourceful, and happy moving between different priorities. You’ll own the day-to-day studio experience, support team culture and onboarding, coordinate meetings and travel, provide light administrative support to our leadership team, and assist with a range of operational projects across the business.

You’ll work closely with our People & Operations team while interacting with every department at SSS*, making this a great opportunity for someone interested in understanding how a fast-growing creative business operates.

What You’ll Do

Studio Operations

• Own the day-to-day running and organization of the New York studio, ensuring it is welcoming, organized, stocked, and running smoothly
• Manage ongoing studio needs including supplies, snacks, mail, deliveries, equipment, maintenance, storage, and vendors
• Conduct regular walkthroughs of the studio to ensure shared spaces are tidy, supplies are stocked, and equipment is functioning
• Coordinate with building management and manage visitor access and building requirements
• Welcome clients, candidates, freelancers, and other guests to the studio
• Manage incoming and outgoing packages, documents, couriers, and other shipments
• Coordinate the disposal, storage, or donation of materials following productions and project
• Continually look for ways to improve the organization and efficiency of the studio

Team & Culture

• Support company culture initiatives including team events, birthdays, celebrations, team lunches, and other moments throughout the year
• Coordinate catering, refreshments, and logistical requirements for internal and client meetings and events
• Support onboarding for employees and freelancers, including laptops, equipment, building access, and other first-day requirements
• Help coordinate team meetings, conference calls, shared calendars, and team-building activities
• Support the People & Operations team with ad hoc employee and studio needs

Executive & Administrative Support

• Provide light calendar and administrative support to members of the leadership team
• Coordinate internal and external meetings across multiple calendars and time zones
• Arrange travel and associated logistics for team members when required
• Support occasional reservations, expenses, research, and other administrative requests
• Help ensure leadership meetings, visitors, and key studio commitments are well organized

Business & Operational Support

• Monitor SSS’s general and new business inboxes, ensuring relevant inquiries are directed to the right people
• Maintain and update internal databases, including client and industry contacts
• Provide light recruitment and resourcing support, including reviewing and organizing incoming applications
• Support freelancer onboarding and associated studio logistics
• Assist with small operational projects and improvements across the business, including new systems, tools, processes, and studio initiatives
• Provide general troubleshooting and coordination support for day-to-day technology and equipment needs

What We’re Looking For

• 1-3 years of experience in a creative studio, agency, office coordination, administrative, hospitality, or similar role
• Exceptionally organized with excellent attention to detail
• Proactive and resourceful - you notice what needs to happen and take ownership of getting it done
• Comfortable balancing recurring responsibilities with unexpected requests and changing priorities
• Warm, personable, and confident interacting with everyone from new employees and freelancers to senior clients
• Strong written and verbal communication skills
• Comfortable coordinating multiple calendars, meetings, and travel
• Good judgment and discretion when dealing with confidential or sensitive information
• Confident using Google Workspace and comfortable learning new systems and tools
• A genuine interest in creative culture, design, fashion, art, entertainment, or related industries is a plus

Salary Range

• $60,000 - $70,000 annually. Salary for the prospective employee is determined by a combination of factors that include qualifications, applicable skills, relevant experience and other budgetary considerations such as location/geography.

Benefits Include

Comprehensive health coverage - Medical, dental and vision insurance, plus HSA and FSA options.

401(k) with company contribution - 3% Safe Harbor contribution after six months of service, whether or not you contribute yourself.

Company-paid life insurance - Basic Life and AD&D coverage included, with the option to purchase additional coverage.

Generous paid time off - 15 days PTO in addition to Holiday Closures

Summer Fridays - Up to four Fridays off between Memorial Day and Labor Day, subject to workload.

Flexible sick leave

Hybrid working - 4 Days in Office / 1 Remote

Yearly profit sharing program

Employee & Company Performance-based bonus