Studio Coordinator

OVME, LLC; Chapel Hill (AL); On-site; USD 17,000 - 28,000; Part time

Benefits offered by this job

EAP Resources

Employee Service Allowance

50% Employee Retail Discount

Friends and Family Discount

Team Member Referral Bonus

Wellhub Membership

Job summary

OVME, LLC is seeking a part-time Studio Coordinator to join the Studio Team in Chapel Hill, NC. You will be the first point of contact for clients, handling scheduling, payments, and records with a professional and confidential approach.

Your role supports smooth front desk operations, coordination with clinical staff, and basic marketing activities to promote services and collect testimonials.

Qualifications

• Bachelor’s degree or comparable industry experience preferred.
• Experience with medical CRM/Zenoti is a plus.
• Flexibility for Tue, Thu, Fri and Saturdays with rotating shifts.

Responsibilities

• Deliver exceptional client service with a welcoming front desk presence.
• Schedule appointments and manage the booking system efficiently.
• Collect client information and maintain confidential records.
• Process payments and verify insurance information where applicable.
• Maintain a clean, organized reception and product displays.
• Coordinate with clinical/admin staff to ensure smooth workflow.
• Support marketing efforts and gather client testimonials.
• Assist with forms, inquiries, and general administrative tasks.

Skills

Communication skills

Fast-paced environment

Social media management

Independent work

Remote collaboration

Team player

Ownership and urgency

Detail oriented

Self-starter

Organization and multitasking

Education

Bachelor’s degree or comparable industry experience

Zenoti CRM experience

Tools

Zenoti

Job description

Studio Coordinator

Department: Studio Team

Employment Type: Part Time

Location: Chapel Hill, NC

Reporting To: Studio Manager

Description

We are seeking a Studio Coordinator to join our studio team. As the first point of contact for our clients, you will play a vital role in delivering exceptional client service and ensuring a positive experience. Your professional demeanor, excellent communication, organizational skills, and ability to multitask will contribute to the overall success.

Key Responsibilities

• Responsible for creating an unrivaled customer experience for all clients.
• Welcome and greet clients in a warm and friendly manner, ensuring a positive and professional first impression.
• Provide outstanding customer service by addressing client inquiries, scheduling appointments, and addressing any concerns or issues promptly and efficiently.
• Manage and coordinate the appointment booking system, ensuring accurate scheduling, and optimizing the use of Studio resources.
• Collect client information, update medical history forms, and ensure accuracy and confidentiality of client records.
• Assist clients with completing necessary forms and consent documents, explaining the purpose, and ensuring their understanding.
• Answer phone calls, respond to emails, and handle general inquiries regarding services, pricing, and operational policies.
• Maintain a clean and organized front desk area, including the reception area, waiting room, and product display areas.
• Process client payments, verify insurance information if applicable, and provide receipts or invoices as required.
• Coordinate with the clinical and administrative staff to ensure smooth workflow and efficient client care.
• Collaborate with the management team to implement and maintain office policies and procedures for efficient front desk operations.
• Manage inventory of office and administrative supplies, placing orders as needed to ensure adequate stock levels.
• Stay knowledgeable about services, treatments, and promotions to provide accurate and up-to-date information to clients.
• Handle confidential and sensitive client information with discretion and maintain strict adherence to privacy regulations.
• Assist with marketing efforts, such as distributing promotional materials and gathering client testimonials.
• Perform additional administrative tasks as assigned by the management team.

Skills, Knowledge, & Expertise

• Exceptional written and verbal communication skills.
• Ability to thrive in a fast-paced, customer-service-oriented collaborative team environment.
• Social media management experience.
• Ability to function independently with minimal supervision.
• Ability to work well independently, in a team environment, and with remote employees.
• Team player mentality.
• Strong sense of ownership and urgency.
• Extremely detail oriented.
• Self-starter and passion for learning.
• Strong organizational skills and ability to multi-task in a fast-paced environment.

Education and Experience

• Bachelor’s degree or comparable industry experience preferred.
• Medical CRM/Zenoti experience is a plus.
• Ideally looking for someone who can work on T, Thur, Fri and Saturdays (rotational saturdays, hours will flex weekly)

Benefits

• Employee Assistance Program (EAP) Resources
• Employee Service Allowance
• 50% Employee Retail Discount
• Friends and Family Discount
• Team Member Referral Bonus
• Wellhub Membership