Student Support Coordinator

The Community Solution Education System; Alton (IL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Medical and dental coverage

Company-paid life and disability保险

Retirement plan with employer match

Tuition reimbursement

Professional development

Job summary

The Chicago School is seeking a Student Support Coordinator to manage administrative workflows, student outreach, and communications. The role emphasizes accuracy in student records and collaboration with campus teams to support admissions, registration, and enrollment processes.

Ideal candidates will have strong organizational skills, attention to detail, and experience in student-facing environments. Evening and weekend hours may be required to align with campus populations and registration

Qualifications

• A bachelor's degree is required.
• Experience in student-facing roles or higher education is preferred.
• Proven attention to detail and confidentiality in handling records.
• Proficiency with standard office software (Word/Excel/PowerPoint) required.

Responsibilities

• Serve as primary contact for student inquiries and monitor department inbox.
• Provide timely guidance on procedures, requirements, and available resources.
• Track and document student interactions and progression in the SIS.
• Coordinate with offices to facilitate admissions, registration, and enrollment.
• Support persistence and outreach efforts for students with outstanding items.
• Collaborate with counseling, advising, admissions, and registrar teams.

Skills

Attention to detail

Outbound communication

Customer service

Independent judgment

Flexibility

Organization

Confidentiality

PC skills

Time management

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

SIS

Job description

The Student Support Coordinator at The Chicago School is responsible for administrative workflow to ensure effectiveness of student outreach and internal and external communications, department operations, and accuracy and documentation within student records. This position requires high attention to detail, comfort with outbound communication, experience with customer service, independent judgment, flexibility, organization, and confidentiality.

Student Support Services team members work collaboratively within the department and with many other campus-wide constituent groups and stakeholders. Team members are expected to exercise a high degree of responsibility and independent judgment, and to work hours consistent with the campus student populations’ need for access to services (necessitating regular evening and weekend hours particularly around registration and term/semester start weeks).

Serves as a primary point of contact for student inquiries monitoring and responding department inbox, providing timely guidance regarding departmental procedures, student requirements, and available support resources in accordance with institutional policies.

Monitors student progress toward completing admissions, registration, and other enrollment-related requirements; conducts follow-up outreach to address outstanding items and promote timely completion.

Facilitates connections between students and appropriate institutional resources, support services, and departmental personnel based on individual needs and identified barriers.

Maintains accurate and timely documentation of student interactions, outreach attempts, outstanding requirements, identified barriers, referrals, and follow-up activities within the Student Information System (SIS).

Supports student persistence and retention initiatives through proactive communication, targeted outreach, and follow-up with students who have outstanding requirements or may need additional assistance navigating institutional processes.

Coordinates the collection, review, submission, and tracking of student documentation, including admissions materials, contingency requirements, background checks, and other documents necessary for registration or continued enrollment.

Collaborates with Student Support Counselors, Academic Advisors, Admissions, Office of the Registrar and other institutional departments to facilitate timely communication and resolution of student-related issues.

Identifies recurring student inquiries, administrative challenges, and service gaps; communicates observations to departmental leadership and contributes to process improvements that enhance the student experience.

Completes, uploads, processes (where applicable) administrative forms in collaboration with Student Support Counselors, Academic Advisors, and other departments.

Adheres to all internal, federal, Department of Education, and affiliate policies and procedures.

Excellent PC skills (Word, Excel, Power Point) and other clerical skills.

Organizational and time management skills.

Demonstrated commitment to diversity, equity, and inclusion.

Ability to work weekends and evenings as needed.

A bachelor's degree required.

Experience within student facing positions and/or higher education field.

The Chicago School offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include:

• generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.