Student Services Secretary: Admin & Records Support

Chester County Intermediate Unit; East Caln Township (PA); On-site; USD 30,000 - 41,000; Full time

Job summary

Chester County Intermediate Unit is seeking a secretary to support the Student Services division at the Educational Service Center in Downingtown, PA. Daily tasks include managing calendars, records, and communications, with strong emphasis on confidentiality and accuracy.

The role requires a High School diploma or GED, secretarial experience, and clearances; responsibilities cover office management, budget tracking, PO processing, and stakeholder support in a dynamic educational environment.

Qualifications

• High School diploma or GED required; post-secondary training preferred.
• Prior secretarial/clerical experience is required.
• Working knowledge of student services processes/procedures and school district operations is preferred.
• Documented training in email, word processing, spreadsheets, presentation software, Microsoft forms, and databases.
• Current child abuse, criminal and FBI clearances.
• Incumbent must possess leadership abilities, confidentiality, be self-motivated and able to make decisions independent of immediate supervisor.
• Knowledge of special education processes, procedures and law, and school district operations is extremely important.
• Exemplary writing and communication, as well as strong interpersonal skills, are extremely important.

Responsibilities

• Maintain efficient and confidential operation of supervisor's office.
• Provide assistance in place of supervisor.
• Handle confidential calls, inquiries, mail, and correspondence.
• Typing, drafting memos/letters.
• Provide program support: respond to questions in the absence of supervisor; organize and disseminate announcements and materials; manage purchases for supervisor and staff; prepare Purchase Orders and invoices; maintain budget expense spreadsheet; update service agreements.
• Serve as liaison with courier for moving items between program locations and shipping materials; process return of materials.
• Liaise between staff and IT for repair and distribution of equipment; maintain inventory of computers, printers, etc.
• Coordinate bi-annual inspections for all vans and maintenance needs.
• Assist with coordination of annual Employer Recognition Celebration.
• Provide administrative assistant support to staff: processing HR paperwork, maintaining staff data, processing performance documents, expense voucher requests, and disseminating student packets.

Skills

Leadership

Confidentiality

Time management

Written communication

Organizational skills

Interpersonal skills

Judgment

Problem solving

Independence

Decision making

Education

High School diploma or GED

Post-secondary training preferred

Tools

Email

Word processing

Spreadsheets

Presentation software

Microsoft Forms

Databases

Job description

Chester County Intermediate Unit is seeking a secretary to support the Student Services division at the Educational Service Center in Downingtown, PA. Daily tasks include managing calendars, records, and communications, with strong emphasis on confidentiality and accuracy.

The role requires a High School diploma or GED, secretarial experience, and clearances; responsibilities cover office management, budget tracking, PO processing, and stakeholder support in a dynamic educational environment.