Student Services Administrative Assistant [CS05]

Young World Physical Education; Cheyenne (WY); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Benefits

Job summary

Laramie County School District 1 in Cheyenne, Wyoming seeks a Student Services Administrative Assistant to provide secretarial support to the department. The role includes maintaining records, coordinating projects, and distributing materials, with duties covering data compilation and reporting.

Starting immediately on an 205-day contract, typical schedule is Monday–Friday, 8 hours daily, with pay at $17.70/hour plus benefits.

Qualifications

• Operating standard office equipment and using pertinent software applications.
• Ability to prepare and maintain accurate records.
• Strong data handling and report preparation skills.
• Ability to maintain confidentiality and meet deadlines.

Responsibilities

• Attend department and in-service meetings for information sharing.
• Compile data for reports and requests.
• Coordinate projects and distribute materials.
• Maintain inventory of supplies and materials.
• Prepare correspondence and reports for documentation.
• Process documents for dissemination in compliance with guidelines.
• Respond to inquiries from internal and external parties.
• Schedule activities and meetings for assigned administrator.

Skills

Office equipment operation

Software applications

Record keeping

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Record management software

Job description

Laramie County School District 1 DIVISION OF INSTRUCTION - Cheyenne, Wyoming Open in Google Maps

Student Services Administrative Assistant [CS05]

Laramie County School District 1 DIVISION OF INSTRUCTION - Cheyenne, Wyoming Open in Google Maps

This job is also posted in Laramie County School District 1

Job Details

Job ID: 5887368 Application Deadline: Posted until filled Posted: Aug 14, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

TSS/205 day contract

Monday-Friday

8 hours daily

Pay Column I: $17.70/hourly

+ Benefits

Laramie County School District #1

Secretary - Department

Purpose Statement

The job of Secretary - Department is done for the purpose/s of providing secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

This Job reports to Assigned Supervisor

Essential Functions

• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, equipment, etc.) for the purpose of ensuring items' availability.
• Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares a variety of correspondence, reports, and other materials (e.g. correspondence, notices, reports, letters, memorandums, minutes, charts, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, transportation, chaperons, etc.) for the purpose of making necessary arrangements for assigned administrator.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; and vocational standards.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment.

Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; working in multiple locations (by assignment).

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience is required.
Education:High school diploma or equivalent.
Required Testing: None Specified
Certificates and Licenses: None Specified
Continuing Educ./Training: None Specified
Clearances: Criminal Background Clearance
FLSA Status: Non Exempt
Approval Date: 4/30/2024

Position Type: Full-Time

Support Staff > Administrative Assistant

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Teresa Ross , Prof Learning Coordinator
• DIVISION OF INSTRUCTION - STUDENT SUPPORT
• Phone: [phone]

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