Administrative Assistant - Special Services [XS01]

Laramie County School District 1; Cheyenne (WY); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Benefits

Job summary

Laramie County School District 1 in Cheyenne, WY is seeking an Administrative Assistant for Special Services to support a Director and Assistant Director. The role involves maintaining department records, coordinating projects, and providing information to the public regarding policies and procedures.

The position includes a 12-month, 260-day schedule, with a 8-hour workday, Monday through Friday, and a pay column L rate of $19.62/hour plus benefits.

Qualifications

• High school diploma or equivalent required.
• 1-3 years’ experience in an office setting or recording keeping role preferred.
• Criminal background check required for hire.
• Experience with Microsoft Office Suite and district IT systems.

Responsibilities

• Provide administrative support and secretarial duties including handling and screening calls and maintaining calendars.
• Prepare and maintain reports, notices, and correspondence; use IT systems to generate and organize reports.
• Create, verify, and disseminate reports for billing, contracts, and program records in compliance with requirements.

Skills

Advanced oral and written comms

Customer service skills

Advanced analytical skills

Attention to detail

Schedule meetings

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

District IT systems

Job description

Administrative Assistant - Special Services [XS01]

Laramie County School District 1 SPECIAL SERVICES - Cheyenne, Wyoming Open in Google Maps

This job is also posted in Laramie County School District 1

Job Details

Job ID: 5893018

Application Deadline: Posted until filled

Posted: Aug 19, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

TSS/260 day contract

Monday-Friday

8 hours daily

Pay Column L: $19.62/hourly

+ Benefits

Laramie County School District 1

Job Description

Job Title: Administrative Assistant

Revised Date: July 2020

Department: Special Services

FLSA Status: Non-exempt

Work Year: 12 Months

Salary Schedule: TSS- 260 days

SUMMARY: This position is responsible for providing a variety of administrative support to a Director and Assistant Director of Special Services. They will establish and maintain department records, coordinate and prepare documents, create and maintain spreadsheets and databases, arrange meetings, coordinate assigned projects, provide information to the public regarding department/district policies/procedures, route/direct public and staff to the appropriate resource for assistance.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions

Frequency

% of

Time

• 1. Provide administrative support and secretarial duties including, but not limited to handling and screening phone calls, answering inquiries, ensures follow through on requests, solves non-routine problems, and maintains calendars and filing systems. Responds to inquiries from a variety of internal and external stakeholders to provide information, facilitating communication among parties, and/or providing information. D 15%
• 2. Prepares and maintains a wide variety of reports and written materials (e.g. correspondence, notices, reports, letters, memorandums, tables, meeting minutes, charts, etc.) to document activities, provide written reference, and/or convey information. Uses the district information technology systems to create, communicate information, and maintain reports. Coordinates projects, programs, and department processes to comply with financial, legal, and/or administrative requirements (such as the WDE401 report). D 15%
• 3. Responsible for creating, preparing and verifying reports and written materials used for billing, invoice charges, contracts for other agencies, residential placement, correspondence, letters, memorandums, handbooks, proposals, etc. to document activities, provide written reference, disseminate information in compliance with program, district, state and/or federal requirements, adhere to requirements and/or convey information. W 25%
• 4. Responsible for verification, validating and approving reported time in district time and labor system. May prepare and analyze time and labor reports and complete paperwork for payment. D 10%
• 5. Responds to inquiries from a wide variety of internal and external parties (e.g. District staff, other schools, state and federal agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. D 10%
• 6. Schedules appointments, coordinates and arranges meetings, conferences and workshop and special events; prepares agendas and announcements; coordinates meeting dates, arranges rooms; outlines room set-up including AV equipment. W 5%
• 7. Facilitates communication between department and/or district teams. Serves as department contact for parents, students, staff, and community with respect to department/district issues, policies, and procedures. Provides customer service support for departments/schools. D 5%
• 8. Prepares, composes, processes, and distributes correspondence, documents, or other printed information to parents, department, district staff, and the community. D 5%
• 9. Plans and attends meetings, workshops, and seminars as needed to convey and/or gather information required to perform job functions. M 5%
• 10. Performs other duties as assigned Ongoing 5%

TOTAL =

100%

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma, or equivalent, required
• 1-3 years’ experience in an office setting or recording keeping role, preferred

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

• Advanced oral and written communication skills?
• Customer service skills
• Advanced analytical skills?required;?ability?to?review and interpret technical information?and?draw conclusions?
• Bookkeeping, accounting, and math skills
• Adapts easily to changing work standards
• Critical?thinking and?problem-solving?skills?
• Attention to detail
• Ability to schedule meetings, activities, or trainings as they relate to the job
• Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects
• Ability to maintain confidentiality in?all aspects of the job?
• Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
• Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
• Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and?experience with personal computers and peripherals??
• Operating knowledge of and experience with typical office equipment, such as?telephones, copier, fax machine, etc.?
• Operating knowledge?of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
• Operating knowledge of district information technology systems and department-specific?software and equipment required within 3 months after entering position

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE

Reports to:

Director of Special Services or Assistant Director

POSITION TITLE

# of EMPLOYEES

Direct reports:

This position has no direct reports

BUDGET AND/OR RESOURCE RESPONSIBILITY:

• Makes recommendations that effect the allocation of resources; tracks and audits budget once it has been adopted, participates in data collection and organization of budget materials; may initiate requisitions.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type: Full-Time

Job Categories:

• Support Staff > Administrative Assistant
• Support Staff > Clerical
• Support Staff > Receptionist
• Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Stacey Kern , Special Services Director
• SPECIAL SERVICES
• Phone: [phone]