Student Service Program Coordinator

University of South Carolina; Columbia (SC); On-site; USD 41,000 - 60,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

Annual Leave

Sick Leave

13 Paid Holidays

Paid Parental Leave

Professional Development Opportunities

Job summary

The University of South Carolina seeks a Student Services Program Coordinator for the Psychology department in Columbia. The role supports doctoral programs through admissions, tuition abatements, applications, progression, and alumni tracking, ensuring compliance with APA and university policies.

Under supervision, you will liaise with the Graduate School, manage hiring and advisement of graduate students, and coordinate visiting prospective students and awards.

Qualifications

• Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
• Experience with student services is preferred.
• Knowledge of USC operating systems and USC policies and procedures.

Responsibilities

• Coordinates admissions tracking and handles inquiries, webpages, open houses, and data compilation.
• Lead alumni relations activities and track alumni from the graduate program.
• Assist in hiring graduate students for TA and other roles and manage tuition abatements.
• Advises degree progression and maintains student files in DegreeWorks and related systems.
• Coordinate prospective student visits and inform about fees and fellowships.
• Prepare agendas, take minutes, and update department websites and newsletters.

Skills

Strong math skills

Oral and written communication

Organizational skills

Database management

Education

Bachelor's degree

Tools

MS Word

Access

Excel

Job description

Job Family:

Enrollment Management

Job Function:

Student Services

USC Market Title:

Student Services Program Coordinator

Link to USC Market Title:

https://uscjobs.sc.edu/titles/132669

Job Level:

P0 - Professional

Business Title (Internal Title):

Student Service Program Coordinator

Campus:

Columbia

Work County:

Richland

College/Division:

College of Arts and Sciences

Department:

CAS Psychology

State Pay Range:

G06

USC Market Range:

MRC - $41,073 $50,315 $59,556

Anticipated Hiring Range:

Salary commensurate with qualifications.

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

• Standard schedule is Monday-Friday from 8:30 a.m. to 5:00 p.m. with one hour for lunch.
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Administrative

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement:

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Advertised Job Summary:

The Associate Graduate Student Coordinator provides administrative and student-services support for the Department of Psychology’s doctoral programs. Under the supervision of the Graduate Student Coordinator, this position manages student hiring and advisement, tuition abatements, prospective student applications, progression and graduation clearance documents, and alumni tracking. The position serves as a liaison between the department and the Graduate School and supports the development and administration of program policies and procedures. This role helps ensure the doctoral programs remain in compliance with American Psychological Association, University, and Graduate School requirements.

Job Related Minimum Required Education and Experience:

• Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications:

• Experience with student services.
• Knowledge of USC operating systems and USC policies and procedures.

Knowledge/Skills/Abilities:

• Strong math skills. Excellent oral and written communication skills.
• Excellent organizational and managerial skills.
• Knowledge of MS Word operating systems and database management including Access and Excel.

Job Duty:

Coordinates admissions tracking including responding to inquiries, updating admissions webpages, organizing open houses, visiting days, admission letter dissemination, compiling demographic data to assist with recruitment efforts, and closing out applications in admissions system.

Percentage of Time:

15%

Job Duty:

Under supervision of the Graduate Coordinator, the Assoc Graduate Coordinator will lead all alumni relations activities including developing and maintaining a system and strategies to best track and communicate with alumni from our graduate program.

Percentage of Time:

10%

Job Duty:

Assists the Graduate Coordinator with hiring graduate students who are filling Teach Assistant and Graduate Teaching department lines and other full-time university sponsored roles, and processing their associated tuition abatements. Assists the Graduate Director and Graduate Coordinator with Teaching Assistant assignments.

Percentage of Time:

25%

Job Duty:

Assists the Graduate Coordinator in a student advisement of degree progression including updating student file notes through the departmental tracking database using DegreeWorks, completing milestone paperwork, and the graduation clearance process. Organizes student files, helps conduct checks for completion, and interfaces with graduate student faculty mentors to collect missing documents. Follows and ensures compliance with federal state and University policies and procedures.

Percentage of Time:

25%

Job Duty:

Coordinates the logistics of visiting prospective graduate students to include processing travel, receipts, etc. Assist incoming students with first year course requirements and registration and inform students of their fiscal responsibilities with respect to fees, etc. Informa all students of any relevant fellowship opportunities. Submit nominations for prospective students to receive Graduate School awards. Processes student awards through the financial aid office.

Percentage of Time:

10%

Job Duty:

Assist in formulating agenda items and take minutes at various committee and program meetings. Improves and regularly updates the Psychology Graduate Program website pages, interfaces with Psychology Student Advisory Board to relay important information about deadlines and opportunities and gathers graduate student achievements to display on the informational screens and in our newsletters.

Percentage of Time:

10%

Job Duty:

Contribute to the success of the Department of Psychology and the College of Arts and Sciences by performing all other duties as assigned.

Percentage of Time:

5%

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Desired Start Date:

11/01/2026

Job Open Date:

09/29/2026

Job Close Date:

11/13/2026

Open Until Filled:

No

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Quicklink for Posting:

https://uscjobs.sc.edu/postings/213899

EEO Statement:

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.