Student Records & Work Placement Coordinator

ADP, Inc.; Harrisburg (Dauphin County); On-site; USD 26,000 - 30,000; Full time

Job summary

ADP, Inc. in Harrisburg, PA is seeking an Academic Records and Work Placement Coordinator.

The role supports academic programs by managing courses, maintaining student records, and facilitating communication among students, faculty, and university offices. The position also manages work placement requirements, ensures compliance with university policies, coordinates contract processing, and supports registration through the student information system.

Qualifications

• Bachelor's degree or equivalent work experience.
• Two years of higher education experience preferred.
• Excellent computer skills, including knowledge of Microsoft Office, spreadsheets, and document merging.
• Strong verbal and written communication skills, customer service, record keeping, and attention to detail.
• Ability to work independently, think ahead, multitask, and possess excellent time management and organizational skills.
• General understanding of FERPA, HIPAA, PDE regulations and best practices related to academic policies.
• Proficiency in Windows and Microsoft Office, SIS, LMS, and related workflows.
• Ability to manage online student records and documentation in FERPA/compliance.

Responsibilities

• Communicates policies and procedures to students, faculty, and administration.
• Develops term schedules and creates courses in the SIS.
• Support students with registration and manage enrollment processes.
• Record timely information to student records and track degree requirements.
• Support students in all student system processes from matriculation to graduation.
• Create and maintain procedures aligned with Records and Registration policies.
• Manage work placement documentation and ensure accuracy.
• Evaluate work placement requests for alignment with programs and approvals.
• Coordinate notarial or authentication needs for official documents.

Education

Bachelor's degree or equivalent work experience

Two years of higher education experience preferred

Tools

SIS

LMS

Excel / spreadsheets

Job description

ADP, Inc. in Harrisburg, PA is seeking an Academic Records and Work Placement Coordinator.

The role supports academic programs by managing courses, maintaining student records, and facilitating communication among students, faculty, and university offices. The position also manages work placement requirements, ensures compliance with university policies, coordinates contract processing, and supports registration through the student information system.