Student Records Specialist – Data & Compliance

LifeSkills Connection Inc.; Sedro-Woolley (WA); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Employer paid Short- and Long- Term/DI

Health & Medical benefits

401k Retirement Plan

Paid Holidays, PTO

Job summary

LifeSkills Connection Inc. is seeking an organized Records Administrator to support student records and ensure timely documentation of services in the Job Corps program.

You will review incoming records, assist the Records Supervisor with scheduling and reporting, coordinate transportation, and maintain compliance with privacy and program guidelines. Strong communication and MS Office skills required.

Qualifications

• Excellent written and verbal communication skills
• Proficiency with advanced Microsoft Office applications including Word, PowerPoint and Excel
• Minimum of six months experience in administrative support, data entry, records management, or related experience

Responsibilities

• Review incoming information for student records to ensure accuracy and completeness of each form
• Assist the Records Supervisor in scheduling arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP)
• Collaborate with counselors in returning UA students back to Center; Ensure prompt documentation of UA retrieval efforts in CIS and student personnel files
• Maintain accountability for the input of students’ records and credentials in CIS in compliance with the PRH
• Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps
• Assist in the development of daily morning reports are made available to all department in a timely manner
• Coordinate commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series – DLMS 7 – Travel Management
• Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH; Records shall include a signed receipt for all clothing allowances issued to the student
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement
• Prepare arrival pay sheets for students
• Review student folders to ensure they contain necessary paperwork
• Prepare terminated folders
• Work with counselors and Student Personnel Officer on arranging student transportation
• Assure that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information
• Ensure accuracy, completeness, and timeliness of all student records documents
• Work toward meeting performance management goals
• Follow CDSS plan and Code of Conduct system daily
• Adhere to required property control policies and procedures
• Maintain good housekeeping in all areas and comply with safety practices
• Comply with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP) LifeSkills Connection's policies and procedures, Job Corps notices and bulletins, and Center policies and procedures
• Demonstrate and abide by LifeSkills core values and operating principles
• Model, mentor, monitor appropriate Career Success Standards
• Help students become more employable through continuous reinforcement.
• Participation in PRH mandated staff training is mandatory; Failure to participate may result in disciplinary action up to and including termination
• Perform other duties as assigned

Skills

Communication

Microsoft Office

Education

High School Diploma or equivalent

Associates degree preferred

Tools

Microsoft Office Suite

Job description

LifeSkills Connection Inc. is seeking an organized Records Administrator to support student records and ensure timely documentation of services in the Job Corps program.

You will review incoming records, assist the Records Supervisor with scheduling and reporting, coordinate transportation, and maintain compliance with privacy and program guidelines. Strong communication and MS Office skills required.